1. End Point Assessment & 20 off-the-job Training 23th February 2018
Jason Clark Regional Account Manager

2. End Point Assessment
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3. What is EPA?
Ensures that the apprentices I competent against the standards knowledge, skills and behaviours and can actually perform the occupation they were trained for i.e. they have full occupational competence.
Each EPA must involve the apprentice a selection of assessment methods. Commonly used methods include:
Observation of the apprentice undertaking specific tasks in the workplace
Practical skills test in a controlled environment
Written test or case study
Multiple choice exam
Time limited project
An interview or professional discussion often based on a specific project or professional portfolio
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4. The Register of End-point Assessment Organisations (RoEPAO)
Pearson Education Limited – Standards on RoEPAO (Subject to change)
Adult Care Worker
Senior Financial Services Customer Advisor
Senior Health Care Support Worker
Health Care Science Associate
Retail Team Leader
Team Leader / Supervisor
Lead Adult Care Worker
Health Care Support worker
Aviation Operations Manager
Senior Chef Production Cooking
Retail Manager
Supply Chain Warehouse Operative
Customer Services Practitioner
Health Care Science Assistant
Aviation Ground Specialist
Commis Chef
Hospitality Team Member
Supply Chain Operative
Dental Practice Manager
Health Care Assistant Practitioner
Aviation Ground Operative
Property Maintenance Operative
Operations / Departmental Manager
LGV Driver
Financial Services Customer Advisor
Systems Engineering
Dual Fuel Smart Meter
Retailer
Hospitality Supervisor

5. How can we support your end-point assessment?
The apprentice
Pearson’s independent end-point assessment Pearson’s internal quality assurance
External quality assurance of Pearson
Institute for Apprenticeships -overarching quality assurance of the apprenticeship system 5
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6. End Point Assessment in Practice
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7. Pearson’s EPA Offer EPA Specification
All assessment instruments (observation, Tests, Professional discussion, interview)
Support materials for Gateway – preparation for the learner for EPA (videos of PD
Guidance on EPA best practice
Explanations of the grading process
EPA Quality Handbook
Arrangements for EPA
Practice tests for MCQ and Short Answer Tests
Gateway and certification declaration forms
Grading and certification support for EPA
Generic materials; e.g. what off the job training looks like in specific sectors, examples of activities, case studies etc
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8. Contractual process to engage with Pearson as an EPAO
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9. Education and Skills Funding Agency
Conditions for EPA Organisations
Providers need to record the EPAO on the ILR (clause 16), once known (2017 – 2018 onwards)
ESFA wants details of employers from EPAOs within FOUR working weeks from employer selecting EPAO
ESFA will double-check ILR details entered against those sent in by EPAOs
Where a provider has chosen the EPAO, ESFA conditions specify that EPAOs should meet with the employers directly to discuss and confirm EPA arrangements directly (clause 18)
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10. As per the ESFA Conditions……
A form of contract to be in place between the provider and the EPAO as soon after notification of selection by employer
PLEASE NOTE – LoI is NOT a contract
Contractual agreement to cover:
Roles and responsibilities of the provider and EPAO (clause 23)
Schedule for channelling of funding from the employer to the EPAO through the provider
Terms specifying that EPAOs are delivering on behalf of the employer and provider is acting as the ESFA agent in passing the payment to the EPAO (clause 24
NB. Provider MUST have signed a contract with the employer BEFORE signing contract with Pearson
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11. EPA Contract process
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12. EPA Service Agreement
Contracts to be signed with providers - one contract per employer
Provider MUST have signed a contract with the employer BEFORE signing contract with Pearson
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13. Payment Terms
10% of EPA Price payable at the time of booking the apprentice for EPA on Pearson systems
EPAs MUST be booked latest two months prior to estimated EPA date
90% of EPA price payable on completion of 1st attempt (all components, irrespective of result)
Reassessments payable in full at the time of booking
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14. Getting Ready to EPA

15. EPA Service Delivery process
EPA Contract signing
EPA Planning meeting
Countdown to EPA (1)
Countdown to EPA (2)
Countdown to EPA (3)
EPA Stage
Within 8 weeks after contract signing AND minimum of 6 months before EPA date
3 months prior to estimated EPA date
2 months prior to estimated EPA date
Once employer and provider contract signed
1 month prior to estimated EPA date
Gateway
Timelines
1. EPA Booking on EPAO systems
2. Apprentice details on EPAO systems
3. Assessor allocations
4. Gateway sign-off dates booked
5. Feedback process and Results SLA
6. Declaration for ESFA certificates
1. Check on programme progress
2. English and Maths evidence requirements
3. EPA components
4. Special needs
5. Access/ facilities
6. Marking & Grading
7. Appeals process
Any changes to EPA dates
English and Maths achievement evidence
Gateway sign-off process and evidence
Readiness for submission of portfolio/ project/ presentation
1. EPA price per apprentice
2. EPA components delivery method
3. Reassessment policy applicable
4. Reassessment price
5. Payment Terms
1. Organisational context and role of apprentice
2. Approx EPA dates and delivery method
3. Gateway sign-off process
4. EPA delivery duration
5. Evidence requirements
6. On-programme progress mapping
Processes

16. Countdown to Healthcare Support Worker (L2) EPA

17. 20% off the Job Training
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18. Definition of off-the-job training
“Off-the-job training is defined as learning which is undertaken outside of the normal day-today working environment and leads towards the achievement of an apprenticeship. This can include training that is delivered at the apprentice’s normal place of work, but must not be delivered as part of their normal working duties.”
Off-the-job training must amount to 20 per cent of the apprentice’s contracted employment hours across the whole apprenticeship but cannot include;
English and maths (up to level two) which is funded separately
“progress reviews or on-programme assessment required for an apprenticeship framework or standard
“training which takes place outside the apprentice’s paid working hours”
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19. Surprising things that can count as off-the-job training
Participating in online forums relevant to their role and your industry.
Individual study time – whether it’s to complete coursework or review modules. 
Being mentored e.g. by a more senior colleague doing a job your apprentice would one day like to do. 
Delivering a mentoring session – something many of our more senior leadership and management apprentices often do. 
Completing workplace reflection diaries.  We find these are a great way to embed learning!
Work shadowing with a colleague/mentor – then writing a reflection and lessons learnt report.   
Group Learning Conferences – these can be a great way for your apprentice to learn new skills and ways of working from their peers. 
Research tasks e.g. to gain new knowledge of your industry. 
Face-to-face tutor led delivery/coaching sessions.
Internal learning and development programmes related to their apprenticeship
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20. Surprising things that can count as off-the-job training
Completion of e-learning – this is another great way we get ideas across to your apprentice in a way that fits around their job. 
Completing project work for their apprenticeship. 
Preparation for assessments. 
Role-plays or simulations of workplace situations.  We find these really help to embed new knowledge and skills!
Visits to other businesses, or different business units to see how these work.
Attendance at competitions, provided it’s work-relevant and helping their development of course!
Attendance at industry shows, particularly where they might be able to watch presentations or seminars relevant to their role and industry. 
Workplace performance reviews, conducted by their line manager.
Training sessions e.g. manual handling or first aid. 
Attending webinars on hot topics in your industry.
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21. Questions?
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