1. Annual USDA Training for Head Start staff
Module One
Procurement Form Instructions

2. Procurement Form Instructions are needed only in August and September.
If you were hired Oct. 1 or later you do not need to view this module!
Procurement Form Instructions are needed only in August and September.
You can skip this module if
the Procurement form was completed.

3. The Procurement Form

4. Procurement Form
Procurement form completion is a USDA requirement for any classroom that buys food at a store on a regular basis for meals or snacks. The form must be completed by September 30.
It demonstrates due diligence consideration of where we purchase food and non-food items.

5. Non-food items for food service are needed for safe and sanitary service.
Some examples:
dish detergent
paper towels
plastic food bags
paper plates

6. Procurement Form Instructions:
(steps 1-3 of 8)
Write in Center Name
2) Eleven commonly purchased items are prefilled.
3) Write in the 3 vendors you will check for prices.

7. PROCUREMENT LOG (INFORMAL) 2017—2018 DUE SEPT. 30 TO PROGRAM SUPPORT

8. Procurement Form Instructions: (step 4)
4) Write in prices for these 11 items.
Prices can be obtained by:
calling
printed ads
checking online
visiting stores

9. Procurement Form Instructions: (steps 5-7)
5) Indicate the store you decided was best (mark an “X” in “Vendor Selection”).
6) Indicate the reason for selection of that store.
Reasons can be price, location, quality, credit availability, and so on.
7) Sign the form and write in the date completed.

10. Procurement Form Instructions: (step 8)
Almost last but definitely not least…
Send completed form to Program Support
(keep a copy for yourself too)

11. Choose a way to send it:
Fax
US Mail
NMCAA
3241 Racquet Club Dr.
Suite A
Traverse City, MI 49684

12. Civil Rights This completes the Procurement Form Instructions Module.
Please go to Module Two:
Civil Rights