1. CREATING AND SENDING AN E-MAIL Kamloops Adult Learners Society Copyright Del Turner, 2007

2. Creating an e-mail… Open Outlook Express, and click on the Create Mail option in the top left toolbar. Open Outlook Express, and click on the Create Mail option in the top left toolbar. 1. Once the blank mail creation dialogue 1. Once the blank mail creation dialogue box opens, enter the e-mail address of box opens, enter the e-mail address of the intended destination; i.e.; it will be of the intended destination; i.e.; it will be of a form name@anaddress.extension a form name@anaddress.extensionname@anaddress.extension 2. You may then choose to add a 2. You may then choose to add a Subject, but it is optional. Subject, but it is optional. 3. Place the cursor in the message area of 3. Place the cursor in the message area of the form, and type in the message you the form, and type in the message you want to send. want to send. 4. *Once satisfied with your message, click 4. *Once satisfied with your message, click on the :Send button which will move on the :Send button which will move the message to the Out Box where it the message to the Out Box where it will reside until you decide to send it will reside until you decide to send it out over the Internet. out over the Internet. *The default setting is that mail first goes to the Outbox for review requiring a second action to finally send out over the Internet. *The default setting is that mail first goes to the Outbox for review requiring a second action to finally send out over the Internet.

3. Sending an e-mail… To send messages from the Out Box out over the Internet you must click on the Send/Receive button. Doing so, places a copy of your outgoing mail into your Sent Items folder, and sends another copy out over the Internet to the mail box of your intended receiver where it will remain until he/she checks for mail.

4. Adding an attachment… Along with your e-mail you may want to attach a document, a picture or even some sound (more about this later). Along with your e-mail you may want to attach a document, a picture or even some sound (more about this later). 1. Documents are usually not that large, but photos and sound clips can 1. Documents are usually not that large, but photos and sound clips can be so large as to make it impractical to send them, but there are ways be so large as to make it impractical to send them, but there are ways around this limitation. around this limitation. 2. The first thing to do is to find the attachment on your computer. It might 2. The first thing to do is to find the attachment on your computer. It might be in the folder called My Documents, or a sub-folder of same, but it be in the folder called My Documents, or a sub-folder of same, but it might be elsewhere on your machine. might be elsewhere on your machine. 3. Once located you will know where to go to attach a copy to the e-mail 3. Once located you will know where to go to attach a copy to the e-mail you have underway. you have underway.

5. The attachment process… On the toolbar of Outlook Express you will find an Icon shaped like a paperclip: On the toolbar of Outlook Express you will find an Icon shaped like a paperclip: 1. Click on the paperclip Icon 1. Click on the paperclip Icon which opens a dialogue box which opens a dialogue box whereby you will have to seek whereby you will have to seek out the file you want to attach. out the file you want to attach. 2. If you have been successful, the 2. If you have been successful, the name of the file will appear in name of the file will appear in the Attachment box under the the Attachment box under the Subject. Subject.

6. Preparing attachments… *Attachments to e-mails may need some preparation before using them *Attachments to e-mails may need some preparation before using them especially if they are oversize: especially if they are oversize: 1. Word processor documents are executable which means that they 1. Word processor documents are executable which means that they may be identified as suspect by your receivers machine. This problem may be identified as suspect by your receivers machine. This problem can be overcome by the receiver, by changing settings in their e-mail can be overcome by the receiver, by changing settings in their e-mail program. program. 2. Photos can be resized by loading them into a photo editing program, 2. Photos can be resized by loading them into a photo editing program, as can sound files loaded into a sound editing program. as can sound files loaded into a sound editing program. 3. Another way is to use a zip program which lets you compress the size 3. Another way is to use a zip program which lets you compress the size of the file, which the receiver, in turn, will reinflate when they receive it. of the file, which the receiver, in turn, will reinflate when they receive it. *The allowed size depends upon where your mail is being processed (your *The allowed size depends upon where your mail is being processed (your provider, hotmail, etc.,) provider, hotmail, etc.,)

7. Regular Mail or Web Mail… When you undertook to connect to the Internet by paying a provider, you likely received three services: 1) a connection to the Internet, 2) an regular e-mail address, 3) a web mail connection and you might even have been allocated some space on server where you may set up your own Internet site When you undertook to connect to the Internet by paying a provider, you likely received three services: 1) a connection to the Internet, 2) an regular e-mail address, 3) a web mail connection and you might even have been allocated some space on server where you may set up your own Internet site Your regular e-mail account can be used from your house or office, but when out of range where your local provider doesnt have a connection, you will have to use web mail of some sort. Web mail uses different methods to connect and transmit mail, so you will use your browser (Internet Explorer) and not your e-mail program (Outlook Express) when away from home. Your regular e-mail account can be used from your house or office, but when out of range where your local provider doesnt have a connection, you will have to use web mail of some sort. Web mail uses different methods to connect and transmit mail, so you will use your browser (Internet Explorer) and not your e-mail program (Outlook Express) when away from home. Basically, you open your browser, connect with your provider which may be a telephone company or cable company, and then log in to your account requesting a web mail connection. AS you have to log in, make sure you take your login and password with you on your travels. Web mail connections are free. Basically, you open your browser, connect with your provider which may be a telephone company or cable company, and then log in to your account requesting a web mail connection. AS you have to log in, make sure you take your login and password with you on your travels. Web mail connections are free. Another web mail option would be to sign on to an external web mail provider such as Microsoft (Hotmail) or Google *(Gmail) account, but this would mean that you would then have two e-mail addresses, and would not see mail sent to your regular mail account. The best thing to do is to use the web mail available from your hometown provider. *Note: Gmail can be set to use your Outlook Express program instead of the browser, but Hot Mail can not unless it is the paid veersion. Another web mail option would be to sign on to an external web mail provider such as Microsoft (Hotmail) or Google *(Gmail) account, but this would mean that you would then have two e-mail addresses, and would not see mail sent to your regular mail account. The best thing to do is to use the web mail available from your hometown provider. *Note: Gmail can be set to use your Outlook Express program instead of the browser, but Hot Mail can not unless it is the paid veersion. Web mail lets you reach your regular e-mail letter box from any computer in the world. Web mail lets you reach your regular e-mail letter box from any computer in the world.

8. Setting Preferences… There are many custom preferences you may set for Outlook Express by opening the Tools menu: There are many custom preferences you may set for Outlook Express by opening the Tools menu: 1) You can have mail sent and received instantly or you can have it go to the Outbox for review. 1) You can have mail sent and received instantly or you can have it go to the Outbox for review. 2) You can have the program go to the Inbox when you first open it. 2) You can have the program go to the Inbox when you first open it. 3) You can block attachments or let them through. 3) You can block attachments or let them through. …and many more options you might want to explore. …and many more options you might want to explore.