1. Scaled Platform Regional Meeting January 24, 2018
Central Region Office
Scaled Platform
Regional Meeting
January 24, 2018

2. Region Superintendent
Mr. John D. Pace
Region Superintendent

3. Scaled Platform Regional Meeting January 24, 2018
Central Region Office
Scaled Platform
Regional Meeting
January 24, 2018

4. Mr. Eric Acosta
Community
School Operations

5. Community School Operations
Maintenance/Capital Improvements
Procedures & exceptions. Initiative & Communication
Thank you for your feedback on all maintenance matters. Maintenance concern survey is due January 22nd. The next maintenance meeting is scheduled for January 26th
Maintenance does not address Pest removal issues. Please contact the Department of Safety, Environment & Hazards Management “Request For Assistance for Pest Control Problems”
Cleaning and Sanitation Audits
“Areas that need correction”
Re-inspections

6. Community School Operations
What would you think as a consumer of services?

7. Community School Operations
School Appearance
Curb Appeal
First Impressions
Websites
Must be updated
No money…no problem…FREE School Mobile App and School Website Template (WB #17961)
Stakeholder Relations Message
Increase communication and efficiencies
Reduce superintendent referrals

8. Community School Operations
Immunization Report
Please monitor and take appropriate actions
211 helpline is available for parents that needs help with immunization
DCIRTS
Please update once services have been restored
Emergency Evacuation Drills
Emergency Evacuation Drill #7 (January) & FASI System.
Lockdown Drill (Code Yellow) coming up in February

9. Weekly Briefings
WB # Mobile Device Inventory Check(s). All schools are to conduct a mid-year inventory check by February 16, 2018
WB # Mandatory Photo Identification Badge for Vendors When on School Grounds
WB # Reminder to Conduct School Bus Evacuation Drills. School bus evacuation drill within the first 6 weeks of each semester.

10. Contact Information
Mr. Eric Acosta,
Administrative Director
(305) ext – Office
(305) – Private Line
(786) – Cell
Ms. Ana Perez, District Administrative Assistant
(305) ext. 5061

11. Office of Professional Standards
Ms. Gloria Arazoza
Office of Professional Standards

12. Professional Standards
General Reminders
Remember to contact me prior to giving any formal written document to employees (i.e., Professional Responsibilities Memo, Absence from Worksite Directives, etc.)
me with a general message “Please call me in reference to personnel matter”

13. Professional Standards
Attendance
Continue to be diligent in the monitoring of attendance of employees
Absence from Worksite Directives do carryover to next year
Non-Reappointment of Custodians
Full-time hiring within the past five (5) years are eligible for Non-Reappointment
In order to Non-Reappoint you MUST have documented (through Central Region/OPS) professional responsibility and attendance concerns

14. Professional Standards
Non-Reappointment of Clerical
Fulltime hiring within the first (1st) year are eligible for Non-Reappointment
In order to Non-Reappoint MUST have documented (through Central Region/OPS) professional responsibility and attendance concerns
Mid-Year Evaluation (FM-3882) should have been completed in December
Investigative Cases that are determined as Probable Cause, also apply

15. Professional Standards
Non-Reappointment of Instructional Personnel
If considering non-reappointment of a teacher, you MUST consult Region/OPS Directors and attend February and March Region OPS meetings
Eligibility
Documentation Process – Progressive discipline
Non-Reappointment actions based on performance
Non-Reappointment based on investigative issues resulting in Probable Cause

16. Weekly Briefings
WB #22277 – Procedures and Dates for Finalizing the IPEGS Final Summative Performance Evaluations (SPE’s)

17. Contact Information
Ms. Gloria Arazoza, Administrative Director
(305) ext – Office
(305) – Private Line
(786) – Cell
Theresa Vazquez, District Administrative Assistant
(305) ext. 5048

18. Contact Information
Office of Professional Standards - Instructional Ms. Carmen Gutierrez, District Director (305) – Office Office of Professional Standards - Non-Instructional Ms. Maria G. Zabala, District Director (305) – Office Employee Assistance Program Ms. Rosaline Linares, Clinical Officer (305) – Office

19. Ms. Robin Atkins
Academic Operations
Secondary Schools

20. Academic Operations
WB# – Certification Requirements for Computer- Based Testing for Spring 2018 CBT Administrations
ALL schools administering the computer-based assessments must complete two procedures (Certification Tool and Infrastructure Trials) to ensure readiness for CBT
The first requirement is to complete the Florida Department of Education Web-based Certification Tool beginning December 15th - January 26th
The second requirement is to conduct readiness trials for both test delivery systems
The school-wide AIR FSA TDS Infrastructure Readiness Trial on February 12th - 16th testing window and
The school-wide PA Next Infrastructure Readiness Trial on March 12th - 16th testing window

21. Academic Operations
New test chairpersons must view the Certification Tool screencast training prior to completing the web-based tool.
Mid-Year Assessments Window Biology, Science, US History, Civics January 22nd – February 16th
National Assessment of Educational Progress (NAEP) January 29th – March 9th (Selected Schools) Grades 8 and 12
Accessing Comprehension and Communication in English State to State for English Language Learners (ACCESS for ELL’s 2.0) January 29th – March 23rd

22. Academic Operations
WB# Updated Mathematics Florida Standards Assessments Item Specifications for Grades 3-8, Algebra 1, and Geometry
The grades 3-8, Algebra 1, and Geometry Item Specifications have been updated by the FDOE.  Updates include the following
Technology-Enhanced Item descriptions were revised
Mathematical Practices descriptions were revised
Item types were removed from the standards
A few sample items were revised in Grade 5
Practice Test Items for select standards were added in Grades 7 and 8, Algebra 1 and Geometry
For Grades 7 & 8, Geometry and Algebra 1 EOC new item types were added, the new item type combines two item types into one item. The items types included will vary. For example, #13 on the Algebra 1 EOC Practice Test contains both an editing task choice and a multiple-choice item
Reference sheet information was revised in Grade 8
All references to Algebra 2 were removed

23. Academic Operations
WB# Updated English Language Arts Florida Standards Assessment Item Specifications for Grades 4-10
The Florida Department of Education has added a new item type to the ELA FSA Item Specifications. It is called table match
This item type presents options in columns and rows. Options may include words, phrases, sentences, quotations, line/paragraph/passage numbers, or images. The student is directed to click a box that matches a correct option from a column with a correct option from a row. Typically, there is only one correct option per row or column, though the number of correct answers may vary
These items appear in the online and paper-based assessments. For paper-based assessments, the item is modified so that it can be scanned and scored electronically

24. Academic Operations
WB# Spring 2018 Daily Testing Schedules and Other Testing Requirements
The District Testing Calendar has been revised as of December 19th
Please Note: Schools are required to follow the district-wide daily testing schedule for the following paper-based test administrations
Grades 4-7 Florida Standards Assessments (FSA) English Language Arts (ELA) Writing must be administered on Tuesday, March 6th. Make-up testing for Grades 4-7 Writing must be completed by Friday, March 9th
Grade 3 FSA ELA Reading must be administered on Tuesday, April 17th and Wednesday, April 18th. Make-up testing for Grade 3 ELA Reading must be completed by Friday, April 20th
Grade 5 FCAT 2.0 Science must be administered on Tuesday, May 1st and Wednesday, May 2nd and Grade 8 FCAT 2.0 Science must be administered on Tuesday, May 1st. Make-up testing for Science must be completed by Friday, May 4th
Schools will be required to designate a technical coordinator to assist with technical issues
School-level technical coordinators will assist with basic computer lab setup and problems that can be quickly remedied during testing 

25. Academic Operations
WB# Spring 2018 Mandatory Training Sessions
Four training sessions have been scheduled for the FSA, FCAT 2.0, EOC, and SAT-10 for the Spring 2018 test administrations at four different sites. Please be cognizant of the targeted audience for each training session to ensure that you receive appropriate training for your school level
WB# ESOL Program Compliance “Getting Ready for February 2018 FTE”
February FTE survey window is February 5th - 9th
ALL ESOL student information MUST be entered into the DSIS “J” screen no later than Thursday, February 8th, to allow for rollover to capture information.
In addition, all Extension of Services meetings for students with 3+ years, for whom an ELL committee meeting is now required based on DEUSS date, must be completed prior to February FTE

26. Academic Operations 2018-19 MASTER SCHEDULE
WB# ITS-Aspen Scheduling Training at ITS
Communicate with feeder schools regarding articulation
Subject Selection Forms
Reflect on historical enrollment trends … DON’T OVER BUILD

27. Academic Operations TESTING PLAN Ensure the testing plan includes
An overview of all testing taking place in your school
Test administrators/proctors (ELL, SPED, Standard)
Coverage for students who are not testing
Testing rooms
Dates and times
Make-up dates and times
Please be reminded that it is extremely important for schools to continue to operate with an emphasis on academic instruction.  Every effort needs to be made to minimize the impact to classroom learning and academic environment.

28. Contact Information
Ms. Robin Atkins, Administrative Director
(305) ext – Office
(305) – Private Line
(786) – Cell
Theresa Vazquez, District Administrative Assistant
(305) ext. 5048

29. Dr. Janice Cruse-Sanchez
Financial Human Capital

30. Budget
Purchasing
Place orders early to beat the deadlines
When placing order in SAP, please provide the following in “Additional Specifications”
School Name
Simple Description of item purchased
Simple Description of use of item
ETO Intervention Funds

31. Budget
Title I
Schools implementing the Title I Schoolwide Program are reminded to always maintain:
·        An inventory listing of all Capitalized property ($1,000 and over) purchased with Title I
funds.
Ø  The Property Inventory Listing may be printed from Intranet by clicking on Property Control Download.
·        A perpetual inventory listing of Non-Capitalized property (under $1,000) acquired with Title I
Ø  Utilize the excel version of the Title I Non-Capitalized Property Inventory (FM-7645).
Please be reminded that the Capitalized and Non-Capitalized Property Inventory Listings must be maintained in the Property Section, Item III.1. of the Title I School-level Compliance Filing System. Also, schools are required to maintain copies of Packing Slips, Invoices, Purchase Orders, etc., in the Budget and Expenditures Section, Item II.3., and Property Section, Item III.1. of the Filing System, as applicable.
For additional information regarding the implementation requirements of the Title I Schoolwide Program, please access the Title I Handbook.

32. Budget
Title I
Schools implementing the Title I Schoolwide Program should be entering shopping carts for commitment items   Please be reminded that all shopping carts must be entered as early as possible; however, no later than Friday, February 9, 2018 by 4:30 p.m.
NOTE: New shopping carts for these commitment items will not be honored after this deadline, including S&D and credit card orders.
Credit card orders done on or before Friday, February 9, 2018, should be reconciled the following month (ensure the purchase date listed on the bank statement states on or before Friday, February 9, 2018).
Please be reminded of the following requirements:
·    All purchases with Title I grant funds must be for the direct improvement of student academic achievement, as reflected in the schools’ School Improvement Plan.
·       Title I Schoolwide Program funds are to be utilized during the fiscal year in which they were allocated. (Otherwise, may result in an Audit Exception!!)
·        Schools receiving goods online after June 30, 2018 will be responsible for payment of any outstanding balances from their next fiscal year school budgets.

33. Personnel Retirements Leadership Roles/New Assignment for 2018-2019
Plan for Openings
Leadership Roles/New Assignment for
Department Chairs, Team Leaders, etc.

34. Personnel IPEGs Observation Schedules Probationary Employees
Ensure timeline is adhered to
Probationary Employees
Make sure they have been observed
Progress Towards Waiver Attainment

35. Dr. Janice Cruse-Sanchez, Administrative Director
Contact Information
Dr. Janice Cruse-Sanchez, Administrative Director
(305) ext – Office
(305) – Private Line
(305) – Fax
(786) Cell
TBA, Secretary
TBA
(305) ext. 5049

36. Contact Information
Budget Office
Mr. Paul Mickey, Budget Coordinator
(305) – Office
Ms. Gabriela Petrini, Instructional Staffing Officer
(305) – Office
Mr. Henry Tablada, Non-Instructional Staffing Officer
(305) – Office

37. Mr. Michael Lewis
Academic Operations
K-12 Schools

38. Academic Operations Attendance Attendance Boundary Committee (ABC)
iAttend “Targeted Student Status Form” for the Month of January is due by Thursday, January 25th
What procedures are in place to review the document?
What are the ah-ha moments?
What are you doing to address?
The 2nd Grading period ends on January 18th. Please ensure that attendance corrections are being updated daily
Attendance Review Committee Meeting (ARC) FM# 6704
Attendance Boundary Committee (ABC)
No Actions required at this time!
Informational Meeting for New High School Doral is forthcoming.

39. Academic Operations Magnet Programs Student Transfers
As a reminder, the window closes on January 15th
Parent notification will take place in March 2018
Food for thought, what did you do differently this year as it relates to recruiting/advertising
Student Transfers
Principals are obligated to meet with parents. Remember, Documentation! Documentation!
Please submit ALL transfer requests on the date received
Address Verification Agreement (FM #4686E)
Superintendent Referrals
Be proactive! It is imperative that all school related incidents are addressed at the school level. Once incident becomes a Superintendent’s Referral, you become powerless!
Reduce the number of Superintendents’ Referrals

40. Roadmap to Progressive Discipline
Suspensions
No Suspensions! However, we provide alternatives for inappropriate behaviors
Please ensure that parents are contacted/notified
When in doubt, please contact Mr. Lewis
Student Success Centers
Student Success Centers provide an educational setting and safe haven for referred students (ages 11 and older) exhibiting Level III-IV behavior habitual Level II infractions of the Code of Student Conduct

41. Roadmap to Progressive Discipline
Pathways Procedures
Pathways program is for students exhibiting Level IV- V behavior. Students that normally would have received a 10-day outdoor suspension during the expulsion process will now be temporarily assigned by the Division of Educational Opportunity and Access (DEOA) to one of the Pathways locations
For students in grades 6-12
Requires completion of a form and parent permission (FM-7603, Rev 08-15); Contact me if parent refuses to sign
Locations include: Jan Mann Opportunity School or Miami MacArthur South (see e-Folder)
Chart identifying the location your school is assigned
Transportation is provided to the 2 locations

42. Exceptional Student Education
Inclusion
Monitoring of Inclusion Rates
Inclusion Rate up form 49.4% to 54.4%
Students must spend 80% or more of the school day in General Education classes
State target is 84%
M-DCPS target is 54%
Review the placement of students whose primary exceptionality is SLD

43. Exceptional Student Education
Expired/Expiring IEP Plans
Urgent! It is imperative that it is address before February 2018 FTE!
Will have negative impact on funding if not addressed in a timely manner
Please refer to recently send on matter
If assistance is needed, please be proactive!

44. Exceptional Student Education
Testing Accommodations
All accommodations must be reflected in SPED EMS
Should be based on student needs and should not be made for preferential reasons
Weekly Briefing will be forthcoming with specific dates and directions
IPEGs
On November 29th Mr. Pace sent out an to principals reminding them of the importance of being up-to-date on their IPEGS observations 

45. Weekly Briefings
WB # Educational Records/Family Educational Rights and Privacy Act - (FERPA)
WB # Information Regarding Reading Interventions for Students with Disabilities
WB # ITS - Confirmation of School Information Survey for School Year

46. Contact Information
Mr. Michael Lewis, Administrative Director
(305) ext – Office
(305) , Private Line
(786) – Cell
Deborah Gonzalez, Social Work Chairperson
Student Administrative Transfers
(305) ext. 5043
Ms. Ana Perez, District Administrative Assistant
(305) x5061

47. Mr. Alejandro Perez
Academic Operations
Elementary / K-8

48. Academic Operations
WB# ITS Grade 3 Reading Student Portfolio
WB# ITS – Spring 2018 Mandatory Training Sessions
WB# ITS – Spring 2018 Daily Testing Schedules and Other Testing Requirements
WB# Take our Daughters and Sons to Work® Day is February 2nd
WB# Social Sciences Elementary and Secondary Geography and History Bees
WB# Celebrate Literacy Week, Florida! Activities

49. Retention Process
Review sent on December 18, 2017 to the Principals

50. Good Cause Exemptions for Grade 3 Students
The information can be found in the Student Progression Plan (SPP) manual from pages

51. Contact Information
Mr. Alejandro Perez, Administrative Director
(305) ext – Office
(305) , Private Line
(786) – Cell
TBA, District Administrative Assistant
TBA
(305) ext. 5049

52. Region Superintendent
Mr. John D. Pace
Region Superintendent