1. WORK STUDY
SUPERVISOR TRAINING

2. Most of you are returners, Some of you may be new this, so feel free, along the way to ask questions
Explore our website – find out more about work study for you and students

3. ELIGIBILITY MSU Student Degree Seeking Enrolled Part Time
Current aid year’s FAFSA must be on file with MSU
Student must have financial need
Pell grant is a good indicator
Verify before hiring
MSU Student
Degree Seeking
Enrolled Part Time
Academic Year = 6 credit hours
Summer = 3 credit hours
Can also be found online
Exception form for those in their last semester
Maintain a 2.0 GPA
Appeals form for GPA’s falling below 2.0
*International students are not eligible for work study

4. 2018-2019 Funding Funds cannot be transferred from student to student
MSU Need compared to Funding
Increased funding
33% (~8,500) qualify; 6% (~475) awarded
Academic Year (Fall18-Spring19)
Award Amount: $2,500
See calculator example on our website to plan schedules accordingly
Summer
Award Amount: $1,000
Must have had work study during academic year to receive summer
Funding cannot be transferred from student to student. They get the award amount and no adjustments can be made
Funds cannot be transferred from student to student

5. HIRING PROCESS Work Study Contract Applicant Tracking System
To post a position, you must complete training. Register through MyLearningConnection
Complete New Hire Paperwork – Packet and “rules” found on website
Remember – A student cannot start working until they’ve received the clearing them to work
Clearance Form Please allow up to 3 business days for these to be processed before the student can work
Work Study Contract
Must be submitted for each position type within your department
Go into and show how to print/save the contract
Cheryl holds trainings monthly; register – anyone who’s attended and listed as a department user can review applicants
Call me
On website – has do’s and don’ts – please review to prevent a delay in processing; W-4’s can have NO errors/crossouts
Make sure the student is meeting the eligibility requirements, or we have to pend them- which delays the process again
Verify student has work study award – Contact us with the student’s M# before extending a work study employment offer (unless you’ll hire them as budget if they are ineligible to receive work study)

6. PAYROLL REPORTS
Departments are responsible for monitoring student hours and work study funds
Reports are sent out bi-monthly
Run two weeks behind in accordance with payroll
Funding below 25% - student and department are notified
Submit a budget clearance form to switch over when funds are exhausted
$ saved for academic year – remind them that students who are terminated will show on the report all year
Goal – develop a report through MyMissouriState; similar to 1,000 hrs that department and student has access to
Reports include all work study student employees for the academic year
Can be used to:
See how much departmental budget is being saved
Gauge hours on an individual basis

7. TIME APPROVALS Show students: How to log their time
Round at .25 hourly increments
Pay Calendar
Pay Stub
Overtime
Monday – Sunday
1,000 hour report entails all jobs (including Chartwells and GA’s)
FLSA
Cannot volunteer time
When you receive notifications of <25% of work study award remaining, please do not approve hours over their allocated amount
Overdraft will be charged to budget

8. TERMINATIONS Voluntary separation Submit a termination form
Allows us to monitor work study funding better
Automatic termination
Do not need to submit a termination form
After spring commencement and end of summer semester
Based on eligibility
Cannot fall below the requirements to be a student employee
Exception/Appeal forms
At the end of each academic year and summer semester (if applicable) work study students are automatically terminated. Which is why you have to resubmit clearance forms at the start of each.

9. WAITLIST
Online
MyMissouriState
Student Tab
Financial Aid
Work Study Waitlist
Opens July 1st, 2018 at 7 a.m.
Awarding will begin 1-2 weeks subsequent
First to college can start working August 4th
We don’t need to add to the student’s stress by having them worry about it the first day of classes to come into our office to sign up
Gets students working sooner which helps with retention, making connections, and earning money
First to college- can work 8/4, if they’re local, or transfer, or just already have some kind of housing arrangement
No graduate or international students will have the link

10. UPCOMING EVENTS Job Fair September 5, 2018
National Student Employment Week
April 8th – 12th, 2019
Dates to Remember
Academic Year
Start Date: August 4th, 2018
Termination Date: May 17th, 2019
2019 Summer
Start Date: May 18th, 2019
Termination Date: August 2nd, 2019