1. MONTHLY KEY MESSAGES JULY 2017
Streamline. Simplify. Organize. Automate.

2. Executive Summary New Simplified General Ledger Structure
Updated July 1, 2017
Reduced current list of over 2700 to less than 1500 accounts
Click HERE to view communications
Physical Facilities Enterprise Asset Management (EAM) changes move into production in October 2017.
We will be working with Deans, VPs, Directors (or their delegates) in the coming weeks to identify roles within colleges who will be responsible for initiating capital projects.
Creating a simple Summer Pay and effort reporting process
SAP becomes “source of truth” eliminating excel spreadsheet tracking and exhaustive review by Central Payroll Office (exception based only)
Spring 2018 implementation
New Job Family Structure to be implemented January 2018.
Career transparency and pay banding implemented concurrent with Human Capital Management SuccessFactors technology.
Prototypes for key design concepts are being prepared for review in near term:
Recruiting and Onboarding prototypes nearing completion with demo’s scheduled for July/August
Faculty Allocations, Summer Pay, SPS tools in process
Click HERE to see list of Change Leads
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3. Talking Points: Physical Facilities
Automate
Enterprise Asset Management (EAM) is primarily focused on Physical Facilities (PF). The majority of facility related projects will move into production in October.   While many of the changes are internal process changes within PF, there are a few key impacts to major units across the system, including:
On-line visibility into capital projects through new Capital Project SAP module
Workflows for submission of requests through project approvals become electronic vs. paper based
Request for work orders and communication regarding work order statuses for the end user, and building deputies are on-line (with the exception of Regionals)
Reporting on key financials will be available to report writers through the Purdue Data Warehouse
We will be working with Deans, VPs, Directors (or their delegates) in the coming weeks to identify roles within colleges who will be responsible for initiating capital projects. This must be completed prior to go- live in October.

4. Talking Points: Human Resources
Streamline
A new State-of-Art (simple) Summer Pay/Effort Reporting process will in effect Summer 2018
SAP is source of truth for payroll calculations (no longer excel)
Improvement to the Personnel Activity (Effort) Reporting process
Eliminate data entry and review by Central payroll office (exception based)
Manual Accumulation & Excel Calculations
Web/Mobile Based Solution

5. Talking Points Human Resources
Organize
Employees will be given tools to manage their career planning (January 2018)
Today: Employees have no visibility to a career path or promotion track
Solution: Clear career path for employees – from hire to retire
My Purdue
No Defined Career Path
No visibility for employee
~8,500 job titles
No logical basis for pay structure
My Purdue
Pay Structures by Career Stream
Visibility of career and pay path with clear promotion track
< 600 core jobs
Wide payroll bands create flexibility and use in processes
Current
Future

6. Talking Points: Finance
Simplify
General Ledger Accounts: new simplified general ledger structure - July 1, 2017
Funds: Solving Structural Complexity
Initial structures implemented
Last stages of developing alternatives to remaining funds in process – July 2018

7. Talking Points: Finance
Organize
Creating Faculty Dashboard to give visibility to grants, gifts, startups, etc. (July 1, 2018)
Today: No transparency or consistency in faculty related accounts
Solution: Faculty Dashboard
Excel reporting on faculty programs
No single source of truth
Entirely manual
One-stop for faculty financial information (grants, gifts, start-up, etc.)
Single source of truth
Institutional consistency

8. Timelines
April 2017 – July 2018
Today

9. Resources Dedicated Webpage, Communications, E-mail
Transform Purdue website:
Transform Purdue Communication Tools: .html
To find your change agent: k.ht