1. Data Pipeline Town Hall May 17, 2018
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder
Lists are generated from IdM groups LEAs are responsible for maintaining the groups Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers. Thank you
Samples of kick-backs
Delivery Problems
No Longer Valid Address
Undeliverable – failed to reach recipient
Resigned
Left the district
New Point of Contact 3

4. Colorado Department of Education Identity Management
Access Management
Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? 4

5. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

6. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

7. Introductions

8. Today’s Agenda
Open Collections in Data Pipeline
Directory
SBD
School Discipline and Attendance
Teacher Student Data Link
Special Education End of Year
READ Collection
Student End of Year

9. Open Collections in Data Pipeline

10. Open Data Pipeline Collections
Year Round
Directory (School Code Changes (Due 6/30/2018)
RITS
EDIS
Periodic
Designated Agency (Due 8/31/2018)
AEC
READ
School Discipline and Attendance
CO PSAT/SAT (Opens May 17th)
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link
Discipline Interchange 10

11. Open Data Pipeline Collections
11/10/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link Snapshot
Student End of Year Snapshot
Special Education Discipline Snapshot
Special Education End of Year Snapshot
Coming Soon
CMAS (Opens May 21st)
CoALT DLM (Opens May 30th) 11

12. Directory

13. 4 Day School Week
The Data Pipeline Directory 4 Day School Week application submission is now closed. All of the completed application have been gathered and are being reviewed prior to getting approval from the Commissioners Office.
Thank you! for all of the submissions, there are 108 districts that have schools that serve less than 160 contact days.

14. School Code Changes
Reminder if you have a school code change for the school year please send submit them by June 30th 2018.
Forms
Changes that need an electronic form submission:
Name Change
New School Code Request
Closing School
Grade Change

15. School Code Changes
If a school is growing by a grade every year you would need to submit a grade change request form each year.
If you have a school transferring districts let me know and I can assist you in completing this process.
If you need assistance please contact Dennis St. Hilaire at or call

16. SBD Collections
Assessment Unit

17. Tentative Review Dates
2018 SBD Reviews
Tentative Collection Dates
Assessment
Tentative Review Dates
IDM Group 1
ACCESS for ELLs
March 15th-March 28th
ACC 2
CO PSAT/SAT
May 18th or May 21st- ?????
SAT 3
CMAS
Science/Social Studies and ELA/Math (including CSLA)
CoAlt Science/Social Studies
May 21st-May 31st
CMS 4
CoAlt DLM
May 30th-June 6th
DLM

18. PSAT9, PSAT10, and SAT are the High School assessments
SAT SBD
PSAT9, PSAT10, and SAT are the High School assessments
Only students with in grades 9, 10, and 11
SBD is the ONLY CHANCE to review this data
Test is given on paper and there is no vendor system for student transfers or data review
Since these tests are taken on paper and data is often bubbled in by students there will be lots of errors
Duplicate Records
If an answer sheet does not have a label and the bubbled data cannot match and existing Pre-ID record then it creates a new record. Both records will be in the SBD data.
Missing/Invalid SASIDs
Most of these records are likely to be duplicates of Pre-ID records that couldn’t be matched
There may also be new students or National Test registrations where the student didn’t not bubble in a SASID.

19. SAT SBD New Processes Student Moves Missing SASIDs NO FAILSAFE!
If a student was in two different districts for Pre-ID and Testing both districts will see the record
Responsible District and School will be blank and can be filled in by both districts. If the districts disagree, CDE will review and contact them to resolve
Missing SASIDs
Missing SASID COGNOS report provides matches from the CDE system based on available data
Updated SASIDs can be uploaded to Pipeline as an SBD file and a new SBD file can be pulled with the interchange data that links to those SASIDs

20. CMAS Math, ELA and CSLA, CMAS and CoAlt Science and Social Studies
CMAS SBD
CMAS Math, ELA and CSLA, CMAS and CoAlt Science and Social Studies
Assessments for Grades 3-8
Students will have one record per assessment
Data clean up was also available in the Pearson system
SBD allows for additional validations like SASID checks and accountability checks on the continuous fields
Things to watch for
Invalid SASIDs
Off grade testers (especially Algebra and Geometry)
Missing/incorrect continuous enrollment fields
Data is calculated from the Student Interchange based on October count

21. SAT and CMAS SBD
Documents for this collection are in periodic collections –
SBD PSAT9/PSAT10/SAT
CMAS
SBD Manual is updated
Shorter
Step by step SBD walkthrough
nesbdmanual030718
Please review the manual and documentation before you start the SBD review!

22. Accountability Data Quality emails will not be sent to all districts
SBD Changes for
Accountability Data Quality s will not be sent to all districts
The Data Quality report in Data Pipeline provides the same information and can be accessed by any LEA User
Includes both vendor data and SBD data once files are uploaded
District Assessment and Accountability contacts may request the report, instructions for accessing it are on page 20 of the SBD Manual
Districts with serious data issues may still be contacted directly by accountability

23. Please start by sending an email!
SBD Support
Phone:
Please start by sending an !
s create helpdesk tickets automatically that can be tracked or sent to the most appropriate person to answer your questions
Phones will be primarily manned by Assessment staff unless we experience very high call volume and voic s to do not create automatic tickets
If your question involves PII, do not send it by or leave it on a voic

24. Questions?

25. School Discipline and Attendance Data (SDA)

26. School Discipline and Attendance (SDA) VS
School Discipline and Attendance (SDA) VS. Special Education Discipline Interchange/Snapshot
Special Education Discipline Interchange/Snapshot
School Discipline and Attendance (SDA)
Interchange/Snapshot Process
Student Level Data
ONLY Students with disabilities are included
Districts submit data in pipeline; AU’s create and finalize Discipline Snapshot data
Periodic Collection Process
School Level Data
count of incidents
count of students
ALL Students disciplined counted and reported
Districts Submit data and finalize data within Pipeline
SDA - Annette Severson -

27. SDA Files Count of Firearm Possessions by School with Action Taken
Count of Attendance by Student Demographic Information
Required for All Public Schools
Count of Students Disciplined by Demographic Information
Count of behaviors by school with Action Taken
Count of Allegations by School for CRDC
Discipline by Action
Discipline by Student Demographic
Firearm (GFSA) Discipline
Attendance Data
SDA - Annette Severson -

28. SDA - Annette Severson - severson_a@cde.state.co.us
Collection Dates
Date
Event
April 11th (Wednesday)
Collection open
April 18th (Wednesday)
Webinar training from 2-3 pm
May 1st (Tuesday)
Webinar training from am
May 9th (Wednesday)
Webinar/Office Hour: CRDC Reporting 1-2 pm
June 1st (Friday)
Suggested Date for having No Reportable Incidents tab updated
June 8th (Friday)
Suggested Date for having at least 1 file uploaded
June 15th (Friday)
Suggested Date for having all files uploaded
June 22nd (Friday)
Suggested Date for having all files error free
June 29th (Friday)
Deadline for SDA to be finalized
To join webinar trainings: and call in number:  
SDA - Annette Severson -

29. No Reportable Incidents
A separate tab in Data Pipeline, under “SDA”
Option to use when a school has no incidents to report to CDE; either
No Disciplinary Incidents and/or
No Firearms to report
Can be updated throughout the SDA process.
If marked as “No” initially, this can be updated to “Yes” for a school if needed and vice versa, until the data is finalized.
Must update each page or select ‘all’ per page to update all schools in one screen
SDA - Annette Severson -

30. No Reportable Incidents Screenshot
After logging into Data Pipeline:
*If there are multiple pages, please be sure to list ‘All’ per page OR save each page after updating the status indicators
SDA - Annette Severson -

31. No Reportable Incidents – Disciplinary Incidents
Disciplinary Incidents column:
“Yes” indicates:
the school is included in the Discipline by Action file AND
The school is included in the Discipline by Student Demographic file
“No” indicates:
The school is not included in the Discipline by Action file AND
The school is not included in the Discipline by Student Demographic file
If all schools are marked as “No”, then the LEA will not upload either the Discipline by Action file or the Discipline by Student Demographic file.
SDA - Annette Severson -

32. No Reportable Incidents – Firearm Incidents
Firearms brought column:
“Yes” indicates:
The school is included in the Firearm (GFSA) data file uploaded
“No” indicates:
The school is not included in the Firearm (GFSA) data file uploaded.
If all schools in the district have this indication, then the LEA will not upload the Firearm (GFSA) data file.
SDA - Annette Severson -

33. Uploading Data Files Order (based on No Reportable Incidents tab)
If 1 or more school(s) have “Yes” indicated for Incidents in the Disciplinary column and “Yes” in the Firearm column:
Discipline by Action File
Discipline by Student Demographic File
Firearm (GFSA) Discipline File
Attendance File
If 1 or more school(s) have “Yes” indicated for Incidents in the Disciplinary column and “No” in the Firearm column:
If ALL schools have “No” indicated for Incidents in the Disciplinary and Firearm columns:
SDA - Annette Severson -

34. Data Pipeline Website http://www.cde.state.co.us/datapipeline
11/10/2018
Data Pipeline Website
Periodic Collections -> School Discipline and Attendance
Overview
Deadlines
File Layouts
Business Rules
Templates
Trainings
Additional Resources
Direct Link:
Will also find Safe Schools Act Accreditation Report link here
SDA - Annette Severson -

35. Teacher Student Data Link (TSDL)

36. TSDL Snapshot Timeline
11/10/2018
TSDL Snapshot Timeline
Date
Event
Wednesday, Jan 17th 2018
Snapshot open
Friday, June 1st 2018
Target: All districts create a TSDL snapshot
Friday, June 15th 2018
Target: TSDL Interchange files error free
Friday, June 22nd 2018
Target: TSDL Snapshot error free
Friday, June 29th 2018
Target Deadline: Recommended date to finalize the TSDL snapshot. After this date, many school systems roll over to the next school year.
Friday, August 31st 2018
Final Deadline: Snapshot must be finalized
TSDL- Annette Severson -

37. TSDL Fields Used to Create TSDL Snapshot
Course Enrollment File
Course Instructor File
Name of Field
School District/BOCES Code
School Code
Local Course Code
Section Number
SASID
Student's Last Name
Student's First Name
Student's Gender
Student's Date of Birth
Roster Start Date
Roster End Date
Student’s Grade Level
Term
Credits Granted
Final Grade/Course Completion Status
Name of Field
School District/BOCES Code
School Code
Local Course Code
Section Number
EDID
Staff's Last Name
Staff's First Name
Staff's Gender
Staff's Date of Birth
Term
Staff Role
Used to link records in the TSDL Snapshot
TSDL- Annette Severson -

38. Student Discrepancy Report
Displays ALL students reported in the Student Interchange that are NOT included in the TSDL Snapshot
Also calculates and displays ‘Weeks Enrolled’
Can be used to sort- those enrolled for a long period of time should be included
Can download report into excel to sort as necessary
Report has been updated this week- there should no longer be negative numbers displayed in the ‘Weeks Enrolled column’

39. TSDL Snapshot Resources
TSDL Interchange Documentation found at:
TSDL Snapshot Documentation found at:
For assistance with either Interchange or Snapshot:
Annette Severson
TSDL- Annette Severson -

40. Special Education End of Year

41. Frontline connection to Data Pipeline
We heard from a number of folks yesterday issues sending EOY files to Data Pipeline and are looking into it.
Please submit tickets to Frontline so we can track them.

42. Special Education IEP Errors?

43. Questions?
If you have ANY questions about the Special Education IEP Interchange or the Special Education End of Year Snapshot please feel free to contact us. No question or concern should remain unanswered of unresolved.
We are just a phone call or away!
Kristi Gleason (303)
Lindsey Heitman (303)
Orla Bolger (303)
protocol – please include:
Administrative Unit #
Phone number where you may be reached. Be sure to get that added in Access Management.
Subject of the
NOTE: Never send files or reports via – contact us to determine best technical assistance avenue.
Special Education EOY Kristi Gleason

44. READ Act Data Collection

45. 2017-18 READ Collection Timeline READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
April 2: READ collection opens
June 15 (1 month away!): Districts complete submission of READ files and Budget Planning Survey by close of business – all files are finalized and submissions will be locked
June 22: CDE conducts duplicate SASID process
June 22-June 29: Districts work with each other to clear duplicate SASIDS
July 2: Districts resubmit files with duplicates removed and the READ collection closes
July 6: READ data verification forms due

46. READ Collection Updates READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
Current Defects
Budget Planning Survey not submitting after saving answers (not happening for all districts)
Recently Corrected Issues
“File Extract Download” now working for & data

47. How to Report Students with Disabilities READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
In 2015 the Colorado Attorney General confirmed that the READ Act legislation is for all general education students
Therefore, students with disabilities are no longer exempt from taking a READ Act assessment
These students will have a READ status of ‘1’ or ‘2’ based on their assessment
The Colorado Attorney General has confirmed that the READ Act is for EVERY child in kindergarten through 3rd grade. The READ Act legislation is for all general education students. Students receiving special education services are general education learners first. Special education is a supplement to general education. The presence or suspicion of a disability does not warrant a child to be exempted or excluded from the READ Act. This would be a violation of a child’s 504 rights.
Per the opinion above from the attorney general these students will no longer be exempted, therefore those codes do not exist in this collection. These students will have a READ status of “1” or “2” based on their assessment.

48. How to Report Students with Disabilities READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
Scenario
Coding
I cannot find the READ status for students with an IEP that I want to exempt. What READ status do I us?
Per the opinion from the attorney general these students are no longer exempt, therefore those codes do not exist in the collection. These students will have a READ status of ‘1’ or ‘2’ based on their assessment.
Which READ test do I use to assess these students?
There are a couple of choices, if a student is able to access one of the approved assessments then you would indicate that through the READ test choices. For example, if a student is able to access your district assessment of PALS then you would code READ test of 03 (PALS). If the student is unable to access one of the approves assessments and requires an alternative pathway assessment then READ test will be coded as 13 (alternative approved measures)
What READ score do I use?
If the student was able to access one of the approved assessments then the score will be reflective of that assessment and the cut scores for determining an SRD would apply. However, if the student accesses an alternative approved measure (READ test 13) the actual score(s) are not reported or submitted in this collection. You will use a place holder score of ‘8888’.

49. How to Report Students with Disabilities READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
Scenario
Coding
How would READ status be determined for students who access an alternative approved measure?
Option #1: Braille - In order to determine if a student has an SRD versus a score impacted by slower braille reading, the general education teacher and the teacher of the visually impaired (TVI) will work together. This team will decide yes or no to confirm whether any concern areas are indeed about reading challenges versus expected slower braille reading.
Option #2: Students with a hearing impairment who cannot be accurately assessed for a possible SRD with one of the state approved assessments will be assessed with two subtests from the Woodcock-Johnson IV Tests of Achievement:  Letter Word Identification and Passage Comprehension.  The two subtests will be averaged and students scoring <84 Standard Score (SS) measuring 1 Standard Deviation (SD) below will be identified as having a READ status of 2 (SRD)
Option #3: Students with a significant cognitive disability who are receiving their instruction on the alternative achievement standards (Extended Evidence Outcomes) who are being assessed on emergent literacy skills and will have a an SRD until they are able to access an approved assessment. This may or may not occur within the K-3 time frame.

50. READ Resources READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
READ Collection resources can be found at: ine
Recorded webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc.
Questions?
Contact Whitney Westgaard Hutton, READ Data Collection Manager
Phone:

51. Student End of Year

52. Student End of Year Trainings: Tuesday, May 15: 2pm-3pm
Wednesday, May 23: 3pm-4pm
Both trainings will cover the same material so you only should plan on attending one.
Additional webinars will be offered during the month of June.
Morgan Holmgren – –

53. Pre-cross LEA Phase timeline
Student End of Year
Pre-cross LEA Phase timeline
Date
Event
Thursday
06/07/2018
Target: Create first End of Year Snapshot
Snapshot should include records
06/28/2018
Target: Interchanges Error Free
07/26/2018
Target: Error free Student End of Year Snapshot
09/06/2018
Soft Deadline: Submit Student End of Year Snapshot
09/13/2018
Deadline: Submit Student End of Year Snapshot
Approve initial data summary reports
Morgan Holmgren – –

54. Thank You
Next Town Hall:
Thursday, May 24, a.m.-10 a.m.