1. Echo Cove Condominium Association
Annual Meeting 2014

2. Agenda Call Meeting to Order Reading of the Previous Meeting Minutes
President’s Report
Slide Show
Officer and Committee Reports
Old Business
Homeowner Topics for Discussion
New Business
Amendments to CCnR’s.
Rule to restrict all owners from renting for 12 months after date of acquisition. Effectively ending instant rental income.
Rule to require all owners hold and maintain unit liability policy.
Election of Board of Directors
2 Positions
Announcement of Next Meeting
Adjournment

3. First Things First
This is a QUICK summary of Board directed activities since the last annual meeting .
We appreciate productive question and discussion but if it can wait for a board meeting this will all go much faster.
All motions and decisions must appear in either Old or New Business so plan accordingly.
Please come to Board Meetings
If you have an issue you need discussed please submit it in advance and it will be added to the agenda. (Meetings are now 72% more FUN!)

4. Treasurer’s Report Financial Report as of 12/31/13:
Assets on hand:  $ 33,692.26
Amount due from owners:  $ 62,864.73
Replacement Reserve on hand: $ 238,014.42
Replacement Reserve Chase:   $ 33,697.83
There are no outstanding invoices as of 12/31/13.  Two units are in collection.
The Board approved the 2014 with no increases from the 2013 Budget
2014 Dues stay the same BUT Operating costs still go up!
90+ aged delinquencies at $53, ish*
Heavy Spending
Decks, decks, DECKS

5. Accomplishments Hit the RESET button! 4 New Board Members
No passing of torches
No passing of documents
No working office
No working board committees
No idea about closed board sessions
No real information about Allstate Claim
No help from the new property manager
No existing onsite manager
No existing contractors
Tons of repairs that are way past due
Lots of angry/frustrated residents
No idea what was going on
Starting from ZERO

6. First Steps Lewis West says, “The Line Starts Here”
Re-evaluate everything
Check the budget
Re-establish Roles and Responsibilities
Got things moving forward…repaired 335
Start over on the roof repair
Rebuild the documents
Define a contractor list
First Attempt at an on-site maintenance person
Retook the courtyard foliage
Get our expensive property manager doing his job

7. Small but HUGE Accomplishments
Rebuild our office and documents
To the best of our ability, as far back as we could find…
Still working to add documents to echocove.org
Revised and updated the House Rules
There will be much more enforcement and fines!
Cleaned out closets & Workspaces
Handyman shop, yard tool room, paint supplies, bike room, office on 3rd floor,
Cleanup up duckweed from pond & lake areas
Cleared up brush from building
Started pruning. Big prune in next 60 days
Proactively cleared lower sewer mains and drain stacks
Proactively inspected electrical breaker mains
Proactively cleared downspouts & drains
Replaced in-effective property manager with Jackie
Decorating Committee
Steered Echo Cove back on track (almost)

8. All anyone needs to know about Roofing
The South Building Roof is DONE
30 year guarantee (Paid Warranty)
New downspouts
Started in July 2013
Total Cost $110,000

10. Still in progress… Unit damages as direct result of water intrusion
Unit 335 has been repaired
Unit 313 is in progress
Additional units are next
Please report any water intrusion so we may begin the repairs process.

11. echocove.org

12. Landscaping Committee
Tree Pruning
No Fertilizers or Chemicals
Deck Work accommodations
Seeking bids to replace N Front Concrete
Seeking Bids for Railings in courtyard
Seeking Bids for Courtyard Lighting
Building Cleaning
Windows
Railings
Committee Volunteers!

13. 2014 Deck Repair Project Revised Architectural Plan (Permits Approved)
Emphasis on rain water handling
Haider Construction
Estimated Stack Price, all 4 floors < $50K
Replace Damaged structure.
Remove the temporary supports!
New Sliding Glass Door
Double Pane Insulated Vinyl
Top Mounted Glass Railings
Smoked or opaque for more privacy
Fiberglass Surface Coating
20 years, No Maintenance
Full “pan” water protection

14. Opinion Poll “as is” style replacement?
Vinyl, low E, bronze on both sides
“as is” but white on both sides
Matching windows?
4 Panel design
Easier to open doors
Railings to match
Clear or smoked glass

15. Allstate Insurance Claim
We are working on it.
Allstate has engaged an attorney
Sworn Statements were finished in January 2014….so what’s next?
We are filing our “Proof of Loss”
Be patient and say your prayers

16. Update the CCnR’s
We propose all new owners must wait 12 months before they can rent out units.
Limits new rentals
Prevents “quick investment renting”
Protects values and rights of existing owners
We propose all rentals require standardized background checks, all leases be written and recorded with the property manager, and shall be for terms of no less than six months.
Raise the standards of our rental market
Create more stability and harmony with Echo Cove
We propose every unit must have individual liability insurance
Allows individual policies to handle individual incidents
Small cost to prevent large expenses

17. We need a Schneider On Site Maintenance Contact Handyman Repairs
Unit 427
Handyman Repairs
Day to day upkeep
Light bulbs, Drains, Litter, Towing, Paint, Drywall, Moisture Control, Leaves, Parking Lot Upkeep, Gutter Clearing…
Project Management

18. Needed Projects Pool Area Maintenance Concrete Slab at North Entrance
Pool Deck Resurface
Drain Pool and inspect integrity
Re-do the entry door
Concrete Slab at North Entrance
Repairs to individual units under the South Roof
Repairs to the Courtyard Deck and Dock
Repair/Replace Outdoor Lights & Sign

19. How do we avoid “that” from happening again?
Annual Board Member Training
Required Continuity
Outgoing is committed to training incoming
The Office Must be Maintained
Members MUST Participate
All owners should attend at least 1 board meeting per year. Reading Board Minutes is too minimal.

20. Board Of Directors Development
New Procedures for continuity
Outgoing position trains incoming
Outgoing must attend 1 more meeting
Incoming should attend at least one
Board of Directors Training Seminar
Being on the board is meaningful not crushing!

21. Volunteers…anyone…? Join a committee
Landscaping
Parking lot/litter patrol
Sunshine Greeting Committee
Need welcome baskets
Garbage & Recycle
Echo Lake Community Liaison
Come to a Board Meetings for info!

22. Thank You For Your Patience
On to the next agenda item.

23. Agenda Call Meeting to Order Reading of the Previous Meeting Minutes
President’s Report
Slide Show
Officer and Committee Reports
Old Business
Homeowner Topics for Discussion
New Business
Amendments to CCnR’s.
Rule to restrict all owners from renting for 12 months after date of acquisition. Effectively ending instant rental income.
Rule to require all owners hold and maintain unit liability policy.
Election of Board of Directors
2 Positions
Announcement of Next Meeting
Adjournment