1. INTERNAL SEARCH & PROMOTION FOR TEACHING & RESEARCH FACULTY
Division of Administrative Services
Equity and Accessibility
INTERNAL SEARCH & PROMOTION FOR TEACHING & RESEARCH FACULTY
August 2016
Virginia Tech

2. New Search Options New Definitions for Competitive & Non-Competitive
New Job Change Reasons/Codes
Promotional Options
New Search Exemption Definition

3. Definitions Competitive Advertised on the Applicant Tracking System
Posting made available to more than one candidate
Non-competitive
No search
Only one candidate considered

4. Competitive Search Options
T&R
Internal
Department Only *
University Only
External
Open to the Public 
* Department Only
Without placement goal – non-tenure track positions may post “department only” with approval of dean and provost
With placement goal – non-tenure track positions “department only” if potential applicant pool includes representation to achieve goal with approval of dean and provost
Internal candidates must have been employed for at least two academic semesters (i.e., visiting assistant)

5. Job Change Reasons - Competitive
New Hire – hired through a competitive process into a benefited position. New to Virginia Tech. New position number.
Rehire – hired into a benefited position through a competitive process after a break in service. New position number.
Transfer Competitive – current Virginia Tech benefited employee hired into a different position through a competitive process. New position number. Pay may or may not change.

6. Job Change Reasons Non-Competitive
Promotion – current Virginia Tech benefited employee assumes new duties with higher-level responsibilities. Pay increase required. Non-competitive. New position number may be assigned.
Reassignment – current Virginia Tech benefited employee moved to a different position based on operational needs. Non-competitive. New position number may be assigned. Pay may or may not change.

7. Search Exemption Process to bring a NEW employee INTO Virginia Tech
Non-Competitive
External Candidates only (not a current benefited employee)
Reviewed by provost & Affirmative Action (Equity)

8. Competitive process Flow
Action
Work Flow Approval
New Hire
Dept Head
Sr Mgt
Provost AA
Rehire
Transfer Competitive

9. Non-Competitive Process
Action
Form
Posn#
Work Flow Approval
Promotion
TUP or TOFO and P3A-F
new #*
DeptHead
Sr Mgt
Pres/Prov AA
Reassignment
TUP TOFO and P3A-F
Search Exemt.
TOFO
new #
*Promotions or reassignments may not require a new position number – however the position may be assigned a new position suffix (00 moves to 01) to capture the change.
**Pay increase of 10 percent or greater required president/provost approval
Internal candidates must have been employed for at least two academic semesters (i.e., visiting assistant)

10. Process

11. Competitive Process Department Only
Create/update the position description in PeopleAdmin
Use ‘Department Only’ as the reason for the action
Route action through PeopleAdmin for appropriate management approvals (see attached charts for more detail):
Department head
Senior management
President/provost, if applicable
Affirmative Action (Equity and Accessibility )
Posting is only viewable to applicants through a ‘private’ link to the posting, department responsible to communicate link
TUP or TOFO and P3A-F required

12. Competitive Process University Only
Create/update the position description in PeopleAdmin
Check ‘University Only’ within the posting
Route action through PeopleAdmin for appropriate management approvals (see attached charts for more detail):
Department head
Senior management
President/provost, if applicable
Affirmative Action (Equity and Accessibility)
Posting is viewable to all applicants on the employment site
TUP or TOFO and P3A-F required

13. Non-Competitive Process
Update position description in PeopleAdmin using ‘Create a new PD’ or ‘Major Update’
Attach P3A-F to the online PD
Attach candidate CV to the online PD
Route action (with signed P3A-F & CV) through PeopleAdmin for appropriate online approvals (see attached charts for more detail):
Department head
Senior management
Provost (president, as appropriate)
Affirmative Action (Equity and Accessibility)
Create TUP or TOFO, get appropriate signatures, and send to Human Resources

14. Have a question?
Contact: Affirmative Action in Equity and Accessibility