2. VMS - Overview Current scenario : Manual Proposed process : Automation by Alacritys VMS Complete automated system for managing visitors. Professional manner of welcoming visitors. No paper work. Customised Visitor Pass with visitor photo and details. MIS on button click. Audit compliant. Visitors scribbling on notebook at entry and exit. Visitor pass without visitor details. No check on visitor entry/exit. Data reliability issues. No MIS. Audit concerns. Security Concerns. Management concerns in case of emergency.

3. Benefits Functional Benefits Pre-Requisition module for employee/officers Visitor Tracking Contractor management solution User Defined Gate Pass Blacklisting Employees Notification of Visitors arrival using Pop up/SMS/Email MIS

4. Architecture ADMIN VMS Database EMP1EMP 2EMP N Office Premises Security Guard Internet/ Intranet Admin Module: Creates Database for Employees, Generates Gate Pass Template Security Module: Sending Notification to the Employee about visitors arrival, Creates Gate Pass, Monitors Visitors presence in the premises EMP Self Service Module: Allows/Disallows Visitor, Prefix Appointments

5. VMS Flow Visitors are of 2 types: Unscheduled Visitors Scheduled Visitors

6. VMS Flow : Unscheduled Visitors ADMIN VMS Database EMP1EMP 2EMP N Office Premises Security Guard Internet/ Intranet Visitor My name is Mr. A. I want to meet Emp 1 Enters Visitor details in the application... Sends notification to Emp by SMS/Popup/ Email SMS: Mr A Has Come to meet you POP UP: MR. A Has come to meet you OK Send him Gate Pass Name: Mr.A IN Time: 13:00 PM Company Name: XYZ Check Out Visitor Emp1 transfers Visitor to Emp2 Check Out Visitor Security Person checks all checkout times and the final Out time Gate Pass is given to the visitor The Security Person enrolls the image and the fingerprint of the visitor

7. VMS Flow : S cheduled Visitors ADMIN VMS Database EMP1EMP 2EMP N Office Premises Security Guard Internet/ Intranet Visitor Appointment No 001 to Mr A on 9 th June; 2:30 PM I want an appointment Appointm ent No 001 on 9thJune; 2:30 PM Appointment No 001 Sends notification to Emp by SMS/Popup/ Email SMS: Mr A Has Come to meet you Pop up: MR. A Has come to meet you OK Send him Gate Pass Name: Mr.A IN Time: 13:00 PM Company Name: XYZ Check Out Visitor Security Person checks all checkout times and the final Out time Gate Pass is given to the visitor The Security Person enrolls the image and the fingerprint of the visitor

8. VMS Flow : S cheduled Visitors(Kiosk Based) ADMIN VMS Database EMP1EMP 2EMP N Office Premises Kiosk Screen Internet/ Intranet Visitor Appointment No 001 to Mr A on 9 th June; 2:30 PM I want an appointment Appointm ent No 001 on 9thJune; 2:30 PM Appointment No 001 SMS: Mr A Has Come to meet you Pop up: MR. A Has come to meet you Gate Pass Name: Mr.A IN Time: 13:00 PM Company Name: XYZ Check Out Visitor Enter Requisition Code 1234 The visitor enters OUT time on the kiosk Visitor enters the appointment no on the kiosk The visitor enrolls his fingerprint and takes his picture on the kiosk

9. Pre-Requisition module for employee/officers Employee Requisition Visitors Company Name, Address, Contact info Transfer Employee Display Visitor Details

10. Meeting Room Booking Display Meeting Room Summary Display Meeting Name and Meeting Details Meeting Date & Time Required

11. Pass Personalizer.

12. Gate Pass. Photo upload facility Visitor Details Visitee Details

13. Reports

15. Verticals Banking Government Retail Manufacturing Pharmaceuticals Oil Industry Hotel Industry IT

16. Clients Raj Bhavan

17. Contact Us Alacrity Technologies Pvt Ltd. Unit No. 736, 7th Floor, IJMIMA Complex, Near Infinity Mall, Off Link Road, Mind Space, Malad (West), Mumbai - 400064, Maharashtra, India. Tel: 91-22-42955146 / 47 / 48 / 49 Fax: 91-22-42955169 For any further enquiries email us at : enquiries@alacritytechnologies.com