1. Communications Update
Dan Brown
Homeland Security Taskforce Update
July 24, 2007

2. The Challenges of Coordination During a Critical Incident
Make it Happen
11/10/2018

3. Finding the Way

4. What is communications interoperability?
In general, interoperability refers to the ability of emergency responders to work seamlessly with other systems or products without any special effort.  Wireless communications interoperability specifically refers to the ability of emergency response officials to share information via voice and data signals on demand, in real time, when needed, and as authorized. For example, when communications systems are interoperable, police and firefighters responding to a routine incident can talk to each other to coordinate efforts.  Communications interoperability also makes it possible for emergency response agencies responding to catastrophic accidents or disasters to work effectively together. Finally, it allows emergency response personnel to maximize resources in planning for major predictable events such as the Super Bowl or an inauguration, or for disaster relief and recovery efforts.

5. Definition
Interoperability is the ability of public safety service and support providers to communicate with each other via voice and/or data:
On demand
In real time
When needed
When authorized

6. More than one way to get there!!!
Converged Communications

7. Interoperable Communications LETPP System, Statewide Communications Interoperability Strategic Plan February 14, 2005 to December 31, 2007
Objectives:
Implement a statewide interoperable communications system
Document the statewide communications interoperability strategic plan
Project Team Members:
Douglas Cobb
Jay Sexton
Doug Cohen
John Cobb
Les Smee
Sam Cogan
Dan Brown
Ron Faulkner
Rick Rigsbee
Gideon Plume
Kevin Rexroat
Mike Davis
Participating Counties
Key Points:
C3I
Interoperability
Management of Communications Capacity
Communications with the Public
Decision Support Tools
Characterizing Functionality of Regional Networks

8. IP NETWORK Florida Mutual Aid Dispatch System Workstation Access Radio
OrlandoMutual Aid
RGU IP
NETWORK
RGU
VHF
Analog
Access Radio
VHF
RGU
Georgia
System
Police Radio
Nextel
Southern Linc
RGU
county
Reference possibilities of network visually.
Metro
800 MHz
System
RGU
Dispatch
Workstation
Access Radio
800 MHz
800 MHz

9. Coverage Map 104 87.7% Population How did the counties get selected?
1) Population – Took top most populous counties.
2) Critical infrastructure
i.e.– nuclear power plants (Appling (Hatch, Appling GA), Burke (Vogtle, GA), & Early (Farley, Dothan AL) counties.
3) Transportation corridors – 75, 95, 16 big ones for hurricane evacuation
87.7% Population

11. LETPP – Phase 1 Task # Description Estimated Completion 5.1.1
Literature gathered during exploratory phase
100%
5.1.2
Total Cost of Ownership document
5.1.3
Plan for governance establishment
5.1.4
Plan for development of standard operating procedures
5.1.5
Functional and system requirements
5.1.6
Develop RFP and Evaluation Criteria
5.1.7
Lead in recommending the vendor(s); be at the table to assist in negotiating contract(s); and document the results. This will be done in conjunction with GTA and TFRAG
5.1.8
Develop Marketing Collateral
5.2.1
Design Local Site Infrastructure – 67/68
99%
5.2.2
Design Wide Area Network and Common Infrastructure
5.2.3
Design Mobile Communications Unit
5.2.4
Design Standard Operating Procedures
5.3.1
Factory Test Plan & Procedure

12. LETPP – Phase 1 Task # Description Estimated Completion 5.3.2
Witness final on-site vendor factory testing
100%
5.3.3
Arrange for the ordering and installation of premium T-1 equipment - Pilot
5.3.4
Pilot Acceptance Test verification of WAN and pilot LSI equipment
5.3.5
Pilot Acceptance Test verification of Pilot MCU
5.4.1
Arrange for procurement and installation of premium T-1 equipment and services – 67/68
99%
5.4.2
Audit Installation/Testing Local Site Infrastructure (LSI) – 65/68
96%
5.4.3
Audit Acceptance Testing Production MCU
5.5.1
Attend Vendor Training
5.5.2
Develop any additional training material, as required
5.6.1
Develop Network Organizational Model
5.6.2
Identify and recruit consortium members
5.6.3
Assist in development of inter-governmental agreements
5.7
Final System Acceptance verification – Motorola ACP

13. LETPP Phase 1 PSAP Score Card
PSAP Project Cycle
Phase One PSAP Totals - Budget
Monthly Performance
Phase One PSAP Totals -
Percent
Completion
1 – GTRI Kickoffs 68
100
2 – GTRI Site Reports 67 99
3 – GTRI Workshops
4 – GTRI Workshop Reports
6 – Motorola Cost Proposals Received, Reviewed, Corrected
7 – GTRI Recommendations Write-ups
8 – Recommendations/Quote Presentations - Joint
9 – Client Decisions 66 97
10 – Motorola POs Received
12- Installations Completed by Motorola (ready for initial test by GTRI) 1 94
13 – GTRI Site Acceptance Tests (estimate) 65
14 – Sites Certified 45

14. LETPP Phase 2 PSAP Project Cycle Phase Two PSAP Totals - Budget
Monthly Performance
Phase Two PSAP Totals l
Percent
Completion
1 – GTRI Kickoffs 37 3 23 62
2 – GTRI Site Reports 6 20 54
3 – GTRI Workshops 8
4 – GTRI Workshop Reports 9
6 – Motorola Cost Proposals Received, Reviewed, Corrected 1 10 27
7 – GTRI Recommendations Write-ups 7 19
8 – Recommendations/Quote Presentations - Joint 16
9 – Client Decisions 5 14
10 – Motorola POs Received
12- Installations Completed by Motorola (ready for initial test by GTRI)
13 – GTRI Site Acceptance Tests (estimate)
14 – Sites Certified

15. LETPP Upcoming Activities
Activities required by GTRI
Phase 1 - minor wrap-ups
Phase 2 – complete all installations and certifications by 12/31/07
Activities/decisions requested of GEMA
Phase 3 –FY 07 additional sites, Phase III Award (40 Counties)
By FY 09 complete Motobridge statewide
Customer service/Training
Continue SOP Work
Complete Transition to GSP

16. Statewide Strategic Plan Draft – Sep 30 2007 Final – November 1 2007

17. Communications Priorities
State
Plan
Continue
Regional Interoperable
Systems
Complete Motobridge System
Statewide
Work in Progress

18. Governance 
Standard Operating Procedures (SOP's)
Technology 
Training & Excercises 
Usage 

19. Required Input
Homeland Security Public Safety Communications Task Force
Urban Area Security
All Hazards Communications Subcommittees

20. Public Safety Interoperable Communications (PSIC) Grant Program
Statewide Strategic Plan
Dan Brown, Chair
Public Safety Interoperable Communications
GTRI

21. PSIC Background
The Deficit Reduction Act of 2005 provided the National Telecommunications and Information Administration (NTIA) the authority to establish a $1 billion grant program for public safety interoperability communications
The funds are borrowed from the anticipated auction proceeds of the 700 MHz spectrum
The Call Home Act of 2006 requires all funding to be awarded by September 30, 2007
Through an MOU, NTIA partnered with DHS (NPD)
DHS will provide grants-related administrative services and expertise
NTIA retains approval authority
Total of $958.9 million in funding is available for grant awards. 25,311,354 for Georgia

22. Current Timeline of PSIC Activities to Meet Requirements
May through November Award date
May – June: Initial Review of Grant Guidance Package and Incorporate Input
Mid-August: Receive States’ and Territories’ Applications and Narratives Due
November 1: Receive States’ and Territories’ Statewide Plans and Investment Justifications
May
June
July
August
September
October
November
June-July: Review and Clearance of Grant Guidance.
September: Review States’ and Territories’ Applications and Narratives, and Award Funds by September 28
March 2008: Receive Awards

23. Key Features of PSIC Grant Program
Awardees: Funding will be awarded through the 56 State and Territory Administrative Agencies (SAA)
Period of Performance: PSIC grants will be awarded no later than September 30, 2007 and period of performance will end on September 30, 2010
Statewide Planning: Up to 5 percent of the total funds allocated to a State or territory will be available at the time of the award to support the completion of the Statewide Communications Interoperability Plans (Statewide Plan)
Technical Assistance: DHS technical assistance will support grantees with planning and implementation of PSIC awards
Technical Review: Remaining funds (95 percent) will be contingent upon submission, technical review, and approval of a Statewide Plan
and Investment Justifications
Use of Funds: Funding can be used for “acquisition of, deployment of, or training on” interoperable communications systems that use or enable use with the 700 MHz frequency band
Match: PSIC includes a statutory requirement of not-less-than 20 percent match

24. PSIC Goals and Objectives
The program will not dictate a technology or an approach for interoperability solutions. However, we are considering two goals and five objectives for the PSIC Grant Program
Goals
Achieve meaningful and measurable improvements in the state of interoperability for public safety communications; and
Fill interoperability gaps identified in the Statewide Plans
Objectives
Technological
Adopt advanced technological solutions
Improve spectrum efficiency
Use cost-effective measures
Geographical
Improve communications in areas at risk for natural disasters
Continue to improve interoperability efforts in urban and metropolitan areas

25. Eligible Applicants Section
The PSIC grants will be awarded to the 56 States and Territories
The Governor of each State has designated a State Administrative Agency (SAA) to apply for and administer the funds under the PSIC Grant Program
The SAA is the only agency eligible to apply for PSIC funds. The SAA is responsible for obligating PSIC funds to eligible pass-through public safety agencies

26. Pass-Through Requirements Section
Each State will make no less than 80 percent of the total award amount available as a pass-through to local government, tribal government entities, or nongovernmental public safety agencies
District of Columbia, Guam, American Samoa, U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Island have no pass-through requirements
Puerto Rico has a 50 percent pass-through requirement
However, each State and Territory may retain some or all of the pass-through for expenditures made by the State on behalf of the pass-through local entities through a formal Memorandum of Understanding with local entities that specifies the amount and intended use of the funds

27. Match Requirements Section
The public safety agency receiving the PSIC project funds is required to meet and document the 20 percent match requirement
The SAA is required to track and report the 20 percent match requirements for PSIC funds
The documentation must demonstrate that matching funds are from non-federal sources
The only exception to this previous statement is that funds used for training activities do not require a 20 percent match

28. Statewide Plans and PSIC
FY 2007 HSGP requires States to develop and adopt a Statewide Plan
Proposed PSIC projects to receive funds should align with the goals and gaps identified in the Statewide Plan
Statewide Plans must incorporate the three PSIC criteria:
Description of how public safety agencies operate on or interoperate with the 700 MHz frequency band, via voice, data, and/or video signals;
Description of how local and tribal government entities’ interoperable communications needs have been included in the planning process and how their needs are being addressed, if applicable; and
Description of how nongovernmental organizations’ interoperable communications needs have been included in the planning process and how their needs are being addressed, if applicable
This preliminary criteria was released to State teams at the Statewide Planning Workshop sponsored by the National Governors Associations (NGA) and DHS on March 21, 2007

29. Investment Justification Overview
All States and Territories will be required to develop Investment Justifications to request FY 2007 PSIC funding
The Investment Justification provides a template for applicants to outline the proposed initiatives for the FY 2007 PSIC funding
There will be a limit on the number of Investment Justifications that the States and Territories will be allowed to submit

30. PSIC Investment Justification
The Investment Justification Template may ask for the following project information/metrics:
IJ COMPONENT
REVIEW CRITERIA
Project Narrative
Problem, proposed solution, expected outcomes
Baseline
Historical funding, description of need, stakeholder involvement
Strategy
Consistency with Statewide Plan, consistency with PSIC technological and geographical objectives
Funding Plan
Estimated costs, concurrent funding sources, and matching funds
Milestones
Specific project milestones
Project Management
Proposed management structure, contract management approach, roles and responsibilities
Investment Challenges
Up to 5 expected challenges, level of impact, mitigation strategy
Impact
Specific outcome metrics, cost-effective measure, long-term sustainability approach

31. Integration Use Vertical Integration DHS Horizontal Integration
Federal Situational Awareness
National Asset Information
State
EOC
Fusion Centers
Local
First Responders
Local Law Enforcement
Horizontal Integration
DHS – Multi Component
Situational Awareness
Event & Activity Data
State EOC/Fusion Centers
State monitored activities
Local First Responders
Response/Recovery Resource Coordination

32. (Critical infrastructure Warning & Information Network)
Homeland Security Information Network (HSIN)
CISANet
RISSNet
Law Enforcement
LEO
JRIES LE
Analysis
Law
Enforcement
Emergency Management
Critical
Sectors
INTELLIGENCE
(IA’s Internal
Network)
Initial Entry
Portal
hsin.gov
Public
Private
Partnership l
International
CWIN
(Critical infrastructure
Warning & Information Network)
Federal
Operations
Secret Level
Communities of Interest

33. Integration Model
Comprehensive Approach
Interoperability Based on NIMS* and NIEM**
Maximize Use of Legacy
Service Oriented Architecture
Built-in Business Rules to Control Information Custody
Core Set of Foundation Services Enable Mission Capabilities
Solutions decompose into technology LEGOS or building blocks that can be stacked to create solutions for different customer needs
J9408-SC-05
Architecture Ensures Technology Building Blocks for Region’s Priorities

34. Solutions Based on Region’s Priorities
Functional Diagram
J9408-SC-06
Solutions Based on Region’s Priorities

35. “Blanket of Protection” for the Citizens
—Regional Benefits
J9408-SC-07
“Blanket of Protection” for the Citizens

36. Contact Information
Dan Brown, CIO
Georgia Department of Public Safety
Office
Cell

38. HS Communications Task Force
Task Force Members
Dan Brown
Charley
Coutney Twilliger
Jerri Slemmons
Agency
Georgia Department of Public Safety
Newton 911 County Commission
Sheriff Bibb County Cordele Police Chief Sheriff Rockdale County GBI GEMA GSP
Atlanta PD Georgia Technology Department GTRI GTRI Forrest Park Fire Chief
Glynn County 911 ACCG
GMA GMA Representative
Mayor of Metter Quitman County Chairman DNR
DOT
DHR Georgia Office of Homeland Security Georgia National Guard
Georgia EMS
GEMA – Terp Division