1. Welcome Back Iowa Educational Services for the Blind
and Visually Impaired (IESBVI)
August 16, 2013

2. Agenda for the Morning Welcome and Introductions Celebrations
Initiatives
Policies and Procedures
Trainings
Updates
Lunch!!!
1:30 returned to afternoon assignment
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3. Staff Updates Best Wishes: Judye Cooper Rita Best-Eschen Welcome:
Dr. Susan Brennan – Deaf-Blind Education Consultant
Nancy Henderson – TVI (Heartland)
Rita Mahan – Secretary to Regional Directors/HR
Kelly West - Custodian
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4. Strategic Plan 2010-2016 Students perform at high levels
Students gain independence in areas of the Expanded Core Curriculum
Students progress with
Braille instruction
Students are prepared
at graduation for
employment and/or
post-secondary
education
We continue to become
more efficient
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5. Students Perform at High Levels
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6. Target – State Academic Standards
Increase by 15% the number of students served by the Statewide System for Vision Services (in conjunction with other partners) who meet or exceed state academic standards in reading by 2016.
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7. Target - Mathematics
Increase by 15% the number of students served by the Statewide System for Vision Services (in conjunction with other partners) who meet or exceed state academic standards in mathematics by 2016.
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8. Students Gain Independence . . .
In Areas of the Expanded Core Curriculum

9. Target - Access
All students will have an opportunity to access regional services for needs in the expanded core curriculum, as based on needs assessment and Individual Education Programs.
Greater than 11% increase in participation from with a 12% increase in unduplicated count participation.

10. Braille
All students using Braille for reading and writing will increase their Braille literacy skills. Students will increase their Braille literacy skills by an average of 75% by 2016.
Baseline data was gathered in May 2011 and annual progress data gathered in May 2012 and 2013.
76% of the students made at least 15% increase in skills from their baseline scores representing a 4% increase from 2012.

11. Students are Prepared . . .
At Graduation for Employment and/or Post-Secondary Education.

12. Target - Transition
Increase to 100% the students who have transition goals and outcomes in place by age 16 including appropriate measurable postsecondary goals that are annually updated and based upon an age appropriate transition assessment, transition services, including courses of study, that will reasonable enable the student to meet those postsecondary goals, and annual IEP goals related to the student’s transition service needs.

13. We Continue to Become More Efficient

14. Working Toward Statewide Standards of Practice (Operationalizing the Strategic Plan) August 16, 2013

15. Foundation Preferred Future Strategic Plan Feasibility and Planning
Quality Programs for students with Visual Impairments (QPVI)
PD/Classes
Leadership Cadre
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16. Mission Statement
Our mission is to enable Iowa's students who are blind or visually impaired to function as independently as possible in all aspects of life by providing appropriate educational opportunities, resources, and support services.
*Mission is our purpose *It is the work *The main thing you are trying to accomplish *It drives the agency’s actions, decisions, and assessments *People are on a mission to accomplish ??
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17. What are Standards of Practice?
Standards of Practice are those practices that we, collectively at IESBVI, agree should be standard and thus expected of our services across the state.
Whether your role is TVI, OMS, Consultant, Regional Director, Superintendent of IESBVI/ISD, or Cabinet member, the expectation is that the Standards of Practice are evident in services provided to students, families, and LEA/AEA staff.
The Standards of Practice will insure that a student receiving services anywhere in the state of Iowa will have the same opportunities for learning regardless of their location.
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19. Expanded Core Curriculum ECC
Standards of Practice
Tying it all together…
Math
Expanded Core Curriculum ECC
Student
Achievement
Literacy
Transition
All the ovals around Student Achievement were identified as goal areas in the Strategic Plan. The two ovals in blue will be the emphasis of the professional development for the
Also for the school year, technology needs will be embedded into the content areas of math and Braille/literacy.
While work will continue in the content areas of ECC and transition and Coaching/Consulting and Use of Data will be embedded, a more significant emphasis will occur in these areas over time.
It is important to provide staff with the time for learning and the time to implement the new learning so that change of practice occurs ensuring positive student results.
Graphic: Student Achievement is surrounded by:
Left middle – Braille/Literacy (in Blue),
Left top – Math,
Right top – ECC,
Right middle – Transition,
Center bottom – Across all Content Areas: Technology, Coaching/Consulting, and Use of Data.
Across all Content Areas
*Technology
*Coaching/Consulting
*Use of Data

20. Who Will Plan the Work Leadership Cadre: 4 TVIs 2 OMS Consultants
Leadership Team

21. “Quality is never an accident… It is always the result of high intention, sincere effort, intelligent direction, and skillful execution. It represents the wise choice of many alternatives.” -Will Foster

22. Feasibility & Planning Study Committee - Purpose
Students who are deaf, deafblind, hard of hearing, blind or visually impaired in Iowa
Future planning for effective and efficient services statewide
Administrative
Programmatic

23. Feasibility & Planning Study Committee – Make-Up
Recommended the establishment of Regional Programs statewide
Affirmed the importance of Iowa School for the Deaf

24. Feasibility & Planning Study Committee – Timeline
Study conducted Summer and Fall 2012
Recommendations to the BOR by Winter 2012
Recommendations to the legislature by the Department of Management by 2013 legislative session
Planning for implementation from Fall 2014
Implementation to follow the legislative action – Phased in over two-five years.

25. Regional Program Planning
Management Team for Blind and Visually Impaired +
Executive Team for Deaf and Hard of Hearing =
Leadership Team for Deaf and Blind

26. Regional Program Planning
Planning began in February 2013
Recommendations to the BOR in September 2013
Recommendations and requests to the legislature during the 2014 session
Planning for implementation Fall 2014
Phased in over three-four years.

27. Policies and Procedures
Handbook and Forms
New timecard process
Business functions update
Technology update
Remote site

28. Policy and Procedure Updates 1
Employee Handbook
Now located on the public website
Accessible by section or available as one complete handbook
Forms
Faculty Resources

29. Policy and Procedure Updates 2
Password Policy (Policy 3.26)
Majority of employees must change their password every 180 days
Only those employees connected to the Vinton campus network, (on- campus or using VPN) will be given automatic 14-day notice
Employees not regularly connected to the Vinton campus network should set a calendar reminder to reset their password
How to Reset Password:
On-Campus Employees – Press CTRL+ALT+DELETE
Off-Campus Employees with an IESBVI PC – Launch VPN and then press CTRL+ALT+DELETE
Off-Campus Employees with AEA PC – Log in to Outlook Web Access and select “Options,” then “Change Password”

30. Policy and Procedure Updates 3
Annual Calendar (Policy 3.1)
New Annual Calendar Form for Faculty
Similar layout and look as last form
PDF format with automatic calculations
Calendar Procedure
Complete calendar and submit to Rita Mahan by September 1
Rita will facilitate approval process with Regional Director
Rita will maintain ALL faculty calendars during the school year
Calendar Change Requests should be submitted to Regional Director
Regional Director will forward approved calendar changes to Rita and she will update your annual calendar
Annual Calendar will now be used as payroll record

31. Policy and Procedures Updates 4
Salary Exception Reporting (Policy 13.11)
Staff Absence Report, Faculty Payroll Form, and ESY Timesheet have been replaced with a single form.
All Salaried Employees will use the same form.
New Form - “Salary Exception Report”
Use for reporting absences AND additional work
Automated form – clicking “Submit” button will generate in Outlook and attach completed form

32. Policy and Procedure Updates 5
Salary Exception Reporting Process (Policy 13.11)
Last Friday (morning) of Pay Cycle – Rita Mahan will send an asking if you have exceptions to your approved annual calendar.
Vote “Yes” or “No” by following Monday at 9 a.m.
If “No” – You’re done!
If “Yes” – Submit a Salary Exception Report to Rita

33. Information Technology Updates
CRM
Outlook
Security and Password

34. Information Technology Updates - CRM
Changes to Service Page and Caseload Report
Caseload Report will calculate and total service, travel and material prep time once data is moved into new fields (Mid September completion).
IEP data to be downloaded in place of manual data entry. (Regional admins will discuss this afternoon).
CRM database upgrade this fall to allow other browsers (Mozilla Firefox, Chrome, etc.) Until then, disallow Internet Explorer from upgrading to version 10 and remove 10 to return to version 9. (Assistance on request).

35. Information Technology Updates - Outlook
No longer forwarding IESBVI/IBS mail to AEA
To reduce paperwork, voting feature will be used by Business Office, HR.
Staff who use iPads, iPhones, Blackberries, webmail, etc. will need to answer the voting buttons in the Windows version of Outlook.

36. Information Technology Updates - Security
Security – Password Changes
180 day password change rule (audit requirement).
Off campus staff who have IBS PC’s need Cisco VPN installed. This greatly simplifies the password change process.
Campus network ports restricted to IBS devices only. Wi-Fi restrictions coming. (Guest vs. IBS Devices only.)

37. Remote Worksite Program
More efficient and effective
Mutual benefit
Contracted and salaried employees
Voluntary – privilege
Approval for an employee to work from an alternative site
Application by September 1, 2013
Not to be confused with flexible scheduling
Mileage and mail from an agency center

38. Trainings Fall Vision Conference – October 7 & 8, 2013
Outlook Training
AEA Sponsored Trainings

39. Updates Extended Learning Low Vision Clinics Assistive Device Center
Facilities

40. Ending Morning Session
Reminder: ICN Sessions will resume at 1:30p for all faculty. Consultants will meet at 1:30p in Room 118 at IBS
Have a GREAT year with Iowa’s Educational Services for the Blind and Visually Impaired!