1. LEARNING RESOURCES UPDATE
Sarah Remijan
Director, Learning and Development

2. AGENDA
Practice Lab
New Learning Center

3. PRACTICE LAB
Live June 2016
How many of you have used the Practice Lab to conduct training?
How many have used it at PETS training or as Pre-PETS training?
CALL ON SOME PEOPLE TO SHARE HOW THEY USED IT
Has anyone not heard of the Practice Lab? Can someone explain it?
It is all dummy data. You can edit, delete, and share with anyone without compromising the data security of our systems.
Limited access for trainers conducting online training. If anyone is interested, we ask them to fill out a quick form online. If we have passwords available, you can get one, otherwise you will be placed on the wait list. Passwords are refreshed every three months at which time we reissue passwords to those on the wait list.
So you are a trainer and want to train others. What are some things to consider:
Data refresh approximately every three months.
Rotary Club Central will be refreshed in the Practice Lab by November
You can share your log ins – but you could be in the system watching someone else change data
It isn’t for more than 20 people at once to log in at the same time and receive direction to push the same button at the same time. It will crash the system. To work around this is to give participants some tasks on a handout so they can try them out in a practice session with facilitators available for questions.
This is a great tool for webinars. The trainer can walk participants through the steps and record it for others to view.
It is great for live demos in smaller rooms where it is easy to see the screen.
Grab screen shots
One-on-one training
we may consider the idea of setting aside 20 logins that people can 'check out' for a period; we can't block other users, but they can lead a training for up to 20

4. PRACTICE LAB What you can do in the practice lab: My Rotary
Rotary Club Central
Ideas
Showcase
Rotary business, for example:
Updating the My Rotary profile
Adding a delegation
Participating in Discussion Groups
Adding goals in Rotary Club Central
Reporting achievements in Rotary Club Central
Adding new projects in Showcase
Some functions can only be done by club officers, for example:
Adding, editing or removing members
Updating club contact information
Adding, editing, or removing club officers
Viewing club invoice
Managing referrals from districts
Adding new projects to Ideas
Some functions can only be done by district officers, for example:
Making district appointments
Managing AGs and club groupings
Rating clubs in Rotary Club Central
Managing referrals from RI

5. PRACTICE LAB What’s not included: Grant Center Reports Brand Center
Learning Center
Registering for a new My Rotary account
Applying for or managing a grant within the Grants Application Tool
Accessing reports via Rotary Club Central or the Member Access pages.
Registering for an event, such as International Convention or International Assembly
Navigating or downloading materials in the Brand Center
Finding a club through Club Finder
Contributing to The Rotary Foundation with a credit card
Contributing financially to a project within Ideas
Setting up a project within Ideas to receive online contributions through PayPal
Navigating to or registering for a class in the Learning Center
Managing subscriptions
Searching the Official Directory
Accessing the Peace Fellows application form
Claiming an offer on Rotary Global Rewards
Accessing Rotary Images, Rotary Videos, Rotary Voices blog, Rotary Workgroups
Clicking on links generated by Search
Accessing Shop.rotary.org
HOW MANY OF YOU SEE USE FOR THIS AT PETS OR PRE-PETS?

6. PRACTICE LAB Accounts are available Email practicelab@rotary.org
Fill out the survey link found on the automated message
Staff will you with log in information
Requests will be processed every Friday
Note that Rotary Club Central will not be updated in the Practice Lab until around November. We need to create new data for the system which will take some time.

7. LEARNING CENTER New and Revised Courses:
New Club Officer Courses – one for each club officer role
3 New Membership Courses:
Online Membership Leads
Is Your Club Healthy?
Building a Diverse Club
5 more membership courses to come by the fall.
Rotary Club Central Resources recently updated to reflect the improved site.
Rotary Foundation Basics was updated to include more PowerPoint presentations and a revised quiz.
Rotarian Partners:
We continue to work with members from RIBI to host their regional training on the Learning Center. They currently offer 4 courses and are working on more. District 7780 was the first to offer their Annual Grants Training on the Learning Center. We now have two more districts; District 6290 and District 5060, who have posted required grant management courses.
If you think your district would be interested in creating content for the Learning Center starting in , contact
New Learning Center coming in
We are currently in the process of drafting a Request for Proposals to get a new Learning Management System otherwise known as the Learning Center. We hope to have a vendor selected by the beginning of October and we will begin transitioning courses over to the new system. Stay tuned for details. If anyone is interested in testing or demoing new systems, please let us know.

8. PETS TRAINING RESOURCES
Hi, I’m Kimberly Kouame, Manager of Learning Resources. My team creates the Lead Your Club: President Manual and the PETS Leader’s Guide.
Kimberly Kouame
Manager, Learning Resources

9. AGENDA President-elect materials Curriculum update
Resources for trainers
Today I wanted to give you an update on presidents-elect materials, the PETS curriculum, and our resources we have for your trainers.

10. CLUB LEADER MANUALS District Governors-elect
Lead Your Club: President sent in July
Rotary International
DGE distributes to clubs before PETS
District Governors-elect
Read before PETS and come with questions
Club Presidents-elect
Change to the mailing- Lead Your Club: President mailed July to DGEs.
In our training survey to club officers, we noted that club officers aren’t aware of our materials. This was concerning because we had been physically mailing all 8 manuals to governors-elect to distribute to clubs, but it didn’t’ seem to be happening consistently. So another change we made this year was to mail the governor-elect only the Lead Your Club: President’s manual which went out this month. So governors-elect should start to receive them.
We encourage DGEs to distribute these to their club presidents in time for them to review the manual before attending PETS.
That way, they can come ready with questions and you can spend less time on teaching the basics.
CDS has sent an to DGEs explaining the changes and promoting the online courses for each officer.
We would ask you to promote these courses at your Pre-PETS and PETS events to ensure that all club officers are aware of their roles and responsibilities before PETS and District Training Assembly.

11. CLUB PRESIDENT COURSES
As Sarah mentioned earlier, we posted 8 new courses, one for each club officer. On the screen I have the Club President subject selected.
When the club president clicks on their role in the left menu, they will see 5 courses relevant to their role:
Online Membership Leads
Is Your Club Healthy
Club President Basics
Rotary Club Central Basics
Rotary Foundation Basics
These are all courses we recommend for the club president. The plan is to provide additional courses for club officers to help them run their club or to add interactive information into their Club President Basics course. We are still working out with this would look like, but if you have any ideas or feedback, we would love to hear from you. Please send them my way.

12. PRESIDENT-ELECT MATERIALS
These courses were posted on the Learning Center at the beginning of July. We would like to see if this brings more visibility to the materials in these courses and increase the club officer’s knowledge that these materials exist.
Aside from creating these courses with existing materials, we haven’t made any edits to these materials. We make revisions to these materials on a tri-annual basis. Starting this month, we are looking to revise these courses including having a new Lead Your Club: President’s manual. Our goal will be to reduce the manual to the most essential information that a club president needs to do their job. We will also be looking at the course Club President Basics, and determining if any other courses need to be created for this role and other club officer roles.
Materials:
Message from Rotary President (video) *
Lead Your Club: President *
Creating Your Club Leadership Plan Worksheet
How to Create a My Rotary Account
Additional Resources – Click here to get additional resources for Club Presidents.
Course evaluation

13. CURRICULUM UPDATE
To give you a refresher, our PETS curriculum consists of role-based sessions, such as Planning Your Year, Running Your Meetings, Leading Rotarians, and Running Your Club.
The sessions are written in a variety of formats depending on the topic and what the learning outcomes are.
This year we have made no revisions to the curriculum.
Next Revision
On Thursday I met with a small focus group to get some ideas for the next revision.
Show of hands who participated in that focus group.
If you have any additional thoughts about the curriculum, please don’t hesitate to reach out to me with your feedback over the coming weeks.

14. Rotary.org/trainers
As a reminder, you can find the Leader’s Guide online on rotary.org by going to Rotary.org/trainers.
Or you can navigate there via Learning and Reference, then click on the trainer’s page.

15. When you open it, you get a zip file with all the sessions inside, even a PPT template.
You can pick and choose which ones to offer.
The sessions are in Word format so you can easily modify them based on the needs of your participants.

16. OPTIONAL SESSIONS Fundraising Using Social Media
Your Public Image Campaign
Service and Your Community
Telling Your Rotary Story
Rotary Programs for Young Leaders
In addition to the updated sessions, we have some optional sessions in our Learning Center that could be used to supplement your PETS curriculum.
Has anyone used these sessions in their PETS? Which ones? Anyone thinking about using them?
We’ve updated the instructions in the introduction section of the leader’s guide guide on how to access these, and added the Trainer’s Toolkit ad, which you have in your binder.
Based on your feedback we focused on the sessions that most reflect the club experience. We learned that the role-based sessions for Presidents-elect were most popular and felt to be the best use of time.

17. TRAINER’S TOOLKIT
The optional sessions can be found in the Learning Center as part of the Trainer’s Toolkit by clicking on the v sign next to the
Additional recourses in the Trainer’s Toolkit for organizers under TRAINERS TOOLS:
Trainer’s Library.

18. TRAINER TOOLS
Additional recourses in the Trainer’s Toolkit for organizers under TRAINERS TOOLS:
Budget worksheet
Facilitator checklist
Planning calendar
There’s also a sample PETS agenda and a needs assessment questionnaire

19. TRAINER RESOURCES Lead Your District: Training
Train-the-Trainer Leader’s Guide
Webinars
In addition to the Trainer’s Toolkit, we have other resources for your trainers to use. This includes Lead Your District: Training and our train-the-trainer materials, which have both been updated.
Lead Your District: Training was updated last year and can be found on the trainer page of the web site.
How many conduct a train-the-trainer for your breakout facilitators?
Is this done onsite at PETS, or at a different time?
What do you typically cover? It’s great to hear this, as of course the more prepared your trainers are the better quality the training will be.
Lastly we have webinars for trainers to get more information or for trainers to promote to presidents-elect.

20. TRAINING TALK
We also produce Training Talk, which is a monthly newsletter that includes training news, organizational updates, and links to resources.
We also feature training tips, and we invite our trainers to submit tips that we can publish.
Who here subscribes to Training Talk?
If you’re not already subscribed, sign up at rotary.org/newsletters.

21. QUESTIONS Thank you for allowing me to share with you this afternoon.
Sarah and I will now open the floor to any questions.
If you have additional questions, or feedback on our materials that you’d like to share, please contact us at our mailbox at
Also, my cards are on the table in the back if you’d like to contact me directly.
Thank you again and enjoy the rest of your meeting.