QUARTER 3 PERFORMANCE REPORT 2016/17

QUARTER 3 PERFORMANCE REPORT 2016/17
DEPARTMENT OF WOMEN QUARTER 3 PERFORMANCE REPORT 2016/17 PRESENTATION TO PORTFOLIO COMMITTEE ON WOMEN 07 MARCH 2017

PRESENTATION OUTLINE PART A
Strategic Focus and Update on Outstanding Q1 and 2 Not Achieved targets PART B Quarter 3 Departmental Performance Information 2016/17 PART C Human Resource Oversight PART D Financial Information PART E MPAT END 2018/11/10

PART A: STRATEGIC FOCUS & UPDATE ON OUTSTANDING Q 2 TARGETS
Mandate To champion the advancement of women’s socio-economic empowerment and the promotion of gender equality. Vision A society that realises the socio-economic empowerment of women and the advancement of gender equality. Mission Accelerate socio-economic transformation for women empowerment and the advancement of gender equality. 2018/11/10

STRATEGIC FOCUS Values
The department will place society at the centre of its work through: treating people with respect; conducting ourselves with integrity; being accountable for our actions; and striving for excellence and equity in all that we do. In interacting with stakeholders, we will act with fairness and respect and demonstrate teamwork and commitment to the cause. In delivering our mandate we will honour the faith that is placed in us as the ministry and department responsible for advancing the cause of women. 2018/11/10

ORGANISATION & BUDGET PROG STRUCTURE
The organisational design of the Department is structured into 3 Divisions reporting directly to the Accounting Officer – Management, Corporate Management Financial Management; 2 Branches reporting directly to the Accounting Officer – Social Transformation and Economic Empowerment; Policy Stakeholder Coordination and Knowledge Management. The budget programme structure for the 2016/17 FY reports on three programmes: 1. Administration; 2. Social Transformation and Economic Empowerment; and 3. Policy, Stakeholder and Knowledge Management 2018/11/10

SONA STRATEGIC FOCUS In response to SONA priorities of 2016, the department in its planned programmes has paid special attention to the following: Nine Point Plan monitoring and evaluation of placing empowerment of women in centre of government programmes. The departmental focus is on gender mainstreaming and ensuring the financial inclusion of women in the economy. [Financial inclusion framework] The 2016/17 APP will have targets that are linked to the 2017 SONA. 2018/11/10

PROGRAMME 1: AREAS OF NON ACHIEVEMENT QUARTER 1 & 2
The table below provides progress of 6 targets not achieved for Programme 1 in the first quarter PROGRAMME 1 Not Achieved Targets Progress to date 3- year rolling strategic risk management plan approved Achieved in Q2. Risk implementation plan for financial year Quarterly reporting showing trends of payment of suppliers who submitted a valid invoice produced Not achieved- The Department has an average compliance of 96% due to late approval of invoices in Q3. Responsibility Managers are subjected to consequence management in cases of late approval of invoices. 100% disciplinary cases resolved within 90 days Not achieved- Two disciplinary cases are still in progress for more than 90 days 95% ICT system`s availability achieved Achieved in Q2 of the 2016/17 FY. Business applications implementation plan produced and approved Development of ICT Business Implementation Plan is in progress and to be finalised in Q4 2018/11/10

PROGRAMME 2 AREAS OF NON ACHIEVEMENT QUARTER 1
The tables progress of 8 targets not achieved for Programme 2 in the first quarter PROGRAMME 2 Not Achieved Targets Progress to date Consultation document on the provision of childcare best practices The Department issued an Erratum for this target due to it being a DSD function. Consultation document of household and community care work developed Not achieved DoW is engaging Department of Labour on finalisation of this target by the end of Q4. Consultations with stakeholders in the economic sector Achieved. Women’s financial inclusion discussion paper Achieved. 2018/11/10

P2 AREAS OF NON ACHIEVEMENT QUARTER 1 …
PROGRAMME 2 Cont… Programme 2 Not Achieved Targets Progress to date Draft discussion document on strategy for gender mainstreaming and GFPs consulted with stakeholders Work in progress. Draft framework submitted to be presented to the G&A technical working group prior to being presented to the G&A cluster for recommendation to Cabinet. Analysis on GRB best practices produced Not achieved .Draft paper on GRB developed, GRB stakeholder meeting was held on 11 November 2016. Discussion paper on the prevention strategy on the Integrated POA on VAWC initiated Not achieved. Draft discussion paper developed and feedback requiring further work received. To be finalised based on outcomes of the dialogues at the end of Q4. Analysis of Best Practices on integrated services for GBV survivors discussion paper Not achieved .Draft analysis report of Best Practices developed. To be finalised based on outcomes of the dialogues at the end of Q4. 2018/11/10

P2 AREAS OF NON-ACHIEVEMENT Q2
The following targets were not achieved: Consultation on intervention mechanisms for improved childcare [The target was amended DoW focus is on the Sanitary Dignity Project] Sector consultation on women’s productive contribution to household and community care [The target was amended DoW focus is on the Sanitary Dignity Project.] Draft discussion document on strategy for gender mainstreaming and GFPs consulted with stakeholders [A meeting with DPSA was held on the 28th of October 2016 to refine the proposal for GFPs roles and responsibilities for appropriate positioning at Heads of Departments. A Cab Memo has been refined and rerouted to the Minister in February with GFP level analysis graphs and CGE research analysis. A Minister to Minister (DPSA) letter has been drafted to unblock blockages in this regard] Draft GRB framework consulted with stakeholders [The Discussion document has been approved by the Minister and is currently being internally consulted with NT, DPME and Stats SA. To this end the workshop was held on the 11th of November This process is on-going and awaiting finalisation after the planned meeting with DPME on the 02nd March This process will inform the development of the framework]

PROGRAMME 3 AREAS OF NON ACHIEVEMENT QUARTER 1
The tables below progress on 4 targets not achieved for Programme 3 in the first quarter Not Achieved Targets Progress to date Solemn declaration update report The AU Solemn Declaration Report was finalised and submitted for approval in December 2016 it will be lodged in March for the Heads for State Summit in July.. Progress report on implementation of phase one of the IKM strategy (initiation of audits) Not achieved. The phase one implementation was not finalised due to the required audit which requires human and financial resources not available to the Department. 2018/11/10

P3 AREAS OF NON ACHIEVEMENT QUARTER 1
The tables below progress on 4 targets not achieved for Programme 3 in the first quarter Not Achieved Targets Progress to date AU Agenda domesticated Upon consultation with DIRCO, it was established that DIRCO, Statistic South Africa and DPME are still developing targets and indicators aligned to the NDP. DIRCO indicated that it is premature for South Africa to commence with the implementation process without properly defined indicators. Action Plan has been developed and internal consultation has commenced to work on the content. Whilst awaiting the government process to finalise the indicators to be concluded. The target will be achieved in quarter four (4) as government consultation process at local and national level are still taking place. The proposed action plan will be submitted to executive authority on 10/03/2017) Analyse reported cases by nature of gender-based violence in police stations Community members were engaged in the National Dialogues held in Limpopo, on experiences of communities with regards to the Criminal Justice System and how the department can intervene to alleviate their challenges. Police stations were visited during the dialogues however, due to the number of Police Stations in the country, the analysis is now being done from police reports. The reports provided will be analysed and submitted by the 24th of March 2017. 2018/11/10

P3- AREAS OF NON-ACHIEVEMENTS Q2…
The following targets were not achieved: Progress report on research analysis of Agri-parks programme Research strategy on women’s socio-economic empowerment and gender equality in relation to the Nine- Point Plan finalised. Policy paper on gender policy analysis of the land reform programme related to the Nine-Point Plan developed The above targets were restructured in the Mid Term review of APP and approved by EA to focus on one target which will be an analysis of the Nine Point Plan focusing on the different thematic areas to enable the Department to produce a generic Analysis report of the Nine Point Plan. The working draft report has been developed and is currently being worked in the analysis of the different areas of the Nine Point Plan and thus includes the work on Agri-Parks, Land reform, policy issues and research agenda. The RPA unit developed a tool for data collection using the information from the working draft report in the Nine Point plan. Meetings were initiated with key ESEID cluster departments and the table was shared for information to close the gaps. A detailed submission with the table, a set of recommendations and Minister to Minister letters is being finalized and will be routed by 28/02/2017. Information from Cabinet Cluster Reports for Q3 is not available yet so the report currently ends up to September Once information from the Outcome Reports are available, the report will be further enriched and resubmitted

P3 - AREAS OF NON-ACHIEVEMENTS….
The following targets were not achieved: Analyse prosecuted cases by nature of gender-based violence by National Prosecuting Authority (NPA) Participated in the National Dialogues held in Limpopo, where community members were engaged to hear the experiences of communities with regards to the Criminal Justice System and how the department can intervene to alleviate their challenges. As part of the dialogues, the team from the department visited the VEP centre, TTC’s and the Sexual Offence Court. A report will be drafted and routed for approval.

P3- AREAS OF NON-ACHIEVEMENTS CONT…
The following targets were not achieved: Monitor the implementation of the recommendation from the analysis of strategic planning documents of the economic cluster departments. [The Unit is on the process of analysing the 2nd drafts of APPs from departments. The Unit is focusing on ESEID Cluster. The tool for analysing APP is developed and submitted to the DG with inputs , the unit is using the draft tool for analysis. A consolidated report will be submitted on the 3rd of March The target will be discontinued in the 2016/17 APP and the focus will be on monitoring the empowerment of women in the Nine Point Plan. One impact assessment report on progress made on women’s economic empowerment in the economic cluster departments. The Chief Directorate was unable to conduct visit to assess impact on lives of women. The unit analysed economic empowerment reports as compiled by STEE to determine how women benefit economically from the implementation of these projects. A consolidated report will be submitted on the 8th of March The unit will identify some projects and programmes to be visited from the 27th – 31st of March as a form of verification of the progress and impact of these projects on women’s lives.

QUARTER 3 PERFORMANCE INFORMATION 2016/17
PART B

QUARTER 3 PERFORMANCE INFORMATION
Figure below provides a graphic of overall performance of the department in relation to Quarter 3 targets outlined in the 2016/17 Annual Performance Plan. Out of 29 targets planned, 15 (52%) targets were achieved, while 14 (48%) were not achieved.

PERFORMANCE INFORMATION PROG 1
Figure below provides a graphic of overall performance of Programme 1 in relation to set Quarter 3 targets outlined in the 2016/17 Annual Performance Plan. Out of 11 targets planned, 8 (83%) targets were achieved, while 3 (27%) were not achieved.

PROGRAMME 1 Performance Indicator Q3 Target
Description of progress made for Q 3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Departmental Management Approved risk plan and quarterly risk mitigation reports 2nd quarter risk assessment report submitted to Risk and Audit committee by 30 September 2016 2nd quarter risk assessment report was submitted to Risk and Audit committee by 30 September 2016. Achieved Approved Internal Audit Plan, quarterly monitoring reports and internal audit reports against the plan 2nd quarter Internal Audit progress report submitted to Audit Committee by 30 September 2016 The date on the APP is incorrect it should be 31 October 2016 2nd quarter Internal Audit progress report was approved by the Director-General on the 21 October 2016 and presented to the Audit and Risk Committee (ARC) on the 27th October 2016. •2nd quarter Internal Audit progress report, and •Agenda of the ARC meeting held on 27 October 2016. PROGRAMME 1 HIGHLIGHTS OF ACHIEVEMENTS 1st quarter risk assessment report developed and submitted to Risk and Audit Committee on 15 August The operational risk register was approved on the 11th of August 2016. 1st quarter Internal Audit progress report was approved by the Director-General on the 8th July 2016 and presented to the Audit and Risk Committee (ARC) on the15th August 2016 [completed projects- Contract Management ;Predetermined objectives Q1; Interim Financial statements Q1; MPAT, Assets Management , Still in progress – Productivity Management] 1st draft APP 17/18 Submitted to DPME and NT on the 31 August 2016 1st quarter 2016/17 performance report developed and submitted to National Treasury and the DPME on the 30 September 2016 MPAT and PKA coordinators were appointed by the Director-General and attended the DPME MPAT launch on the 27 July 2016 All required MPAT standards were uploaded and reports were approved by DG 1st quarter Interim Financial Statements submitted to National Treasury (NT) by 31 July 2016 Vacancy rate on 30 September 2016 = 6.4% SITA had 1 scheduled downtime in August All services were restored successful. Only remote access was disrupted but user could still have access to s AREAS OF NON-ACHIEVEMENT 100% of all disciplinary cases resolved within 90 days remains unachieved the Department has to manage compliance with the 90 days turnaround time frame. Business applications implementation plan produced and approved, the engagement with Business did not take place hence the plan was not produced and approved this target remains not achieved in two conservative quarters and the departmental business needs are currently being reviewed to ensure that the plan is customised to departmental needs. The deliverable on execution of 100% payment of all service providers within 30 days, the department only managed to pay 94% out of invoices were received and 10 were paid outside of 30 days hence is partially achieved. A session with SCM and Finance staff will be convened to establish the cause of non compliance on the part of the department. 2018/11/10

Email to National Treasury and the DPME
PROGRAMME 1 CONT… Performance Indicator Q3 Target Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Departmental Management DoW strategic and annual plans developed Strategic Plans and APP developed as prescribed by the relevant planning frameworks 2nd draft of APP 2017/18 submitted to National Treasury (NT) and Department of Planning, Monitoring and Evaluation (DPME) to National Treasury and the DPME Achieved Quarterly performance review conducted Conduct quarterly performance review as prescribed by the relevant planning frameworks 2nd quarter 2016/2017 performance report developed and submitted to NT and the DPME to National Treasury and the DPME 2018/11/10

PROGRAMME 1 CONT… Performance Indicator Q3 Target
Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Departmental Management Improved departmental MPAT scores Compliance with all MPAT required standards Status report on the MPAT improvement plan provided and approved on 03 February 2017 Achieved 2018/11/10

Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Financial Management % of invoices paid within 30 days 100% payment of all valid invoices within 30 days 855 invoices were received and 15 were paid outside of 30 days. 98,2% of invoices were paid October – 10 invoices: due to late certification and submission of after-hours documents by 1 end- user November – 2 invoices: due to dispute on the exceeding of 15% on the order amount (2 KPMG invoices). December – 3 invoices: due to late submission of invoices for payment by 1 end-user. Consequence management has been implemented as per the Financial Instruction Note issued. Instruction Note 34 reports for Oct, Nov and Dec 2016 Not achieved 2018/11/10

Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Financial Management Financial statements and reports 2nd quarter Interim Financial Statements submitted to National Treasury (NT) by 31 October 2016 Submitted to NT on 31 Oct N/A to National Treasury Achieved Sub-programme: Corporate Management Reduced vacancy rate 10% or less on average over the quarter Vacancy rate on 31 Dec = 5.7% n/a Establishment report for September 2016 2018/11/10

Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Corporate Management % of disciplinary cases finalised within the time frame 100% disciplinary cases resolved within 90 days 1 case finalised by mutual termination of contract; 2 disciplinary hearings in process Delays attributed to disciplinary hearing processes Appointment of fixed-term contractor from 2017/01/03 to provide technical support for the labour cases. Labour relations database Not Achieved 2018/11/10

PROGRAMME 1 CONT… % of achievement of ICT systems availability
Performance Indicator Q3 Target Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Corporate Management % of achievement of ICT systems availability 95% ICT system’s availability achieved Availability above 95% SITA monthly reports. Achieved % of business systems implemented 85 % Business applications developed on annual basis Development of ICT Business Implementation Plan is in progress Lack of approved ICT Business Implementation Plan Finalise the development and approval of ICT Business Implementation Plan by Q4 Draft ICT Business Implementation Plan Not achieved 2018/11/10

HIGHLIGHTS OF ACHIEVEMENTS
PROGRAMME 1 2nd quarter risk assessment report submitted to Risk and Audit committee by 30 September 2nd quarter Internal Audit progress report submitted to Audit Committee by 30 September 2016 [The date on the APP is incorrect it should be 31 October 2016] 2nd draft of APP 2017/18 submitted to National Treasury (NT) and Department of Planning, Monitoring and Evaluation (DPME) 2nd quarter 2016/2017 performance report developed and submitted to NT and the DPME Status report on the MPAT improvement plan provided 98.2% of invoices were paid within 30days 2nd quarter Interim Financial Statements submitted to National Treasury (NT) by 31 October 2016 Vacancy rate as at 31 December 2016 was 5.7% More than 95% ICT system’s availability was achieved

AREAS OF NON-ACHIEVEMENT
PROGRAMME 1 100% of all disciplinary cases resolved within 90 days remains unachieved the Department has to manage compliance with the 90 days turnaround time frame. Development of ICT Business Implementation Plan is in progress and to be finalised in Q4. The deliverable on execution of 100% payment of all service providers within 30 days, the department only managed to pay 98,2% out of invoices were received and 15 were paid outside of 30 days hence is partially achieved.

Figure below provides a graphic of overall performance of the Programme 2 in relation to set Quarter 3 targets outlined in the 2016/17 Annual Performance Plan. Out of 8 targets planned, 4 (50%) targets were achieved, while 4 (50%) were not achieved

PROGRAMME 2 Performance Indicator Q3 Target Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Social Empowerment and Transformation Framework for the Sanitary Dignity Campaign Coordinated The consultation process for Sanitary Dignity Campaign approved. Institutionalization of the Interdepartmental Task Team Discussion Paper on Sanitary Dignity Campaign developed as consulted through the Sanitary dignity task team Discussion Paper Interdepartmen tal Task Team reports and minutes Achieved PROGRAMME 2 HIGHLIGHTS OF ACHIEVEMENTS The first Preliminary Report on Departments compliance in Gender Mainstreaming women socio-economic empowerment in SA economy has been produced by end of Q2. The report is scheduled for discussion at the ESEID cluster DG’s meeting during Quarter 3 Internal discussions with the relevant Chief-Directorates of the DoW were undertaken on the approved discussion paper for women’s financial inclusion. The discussion paper will be consulted with at the ESEID cluster DG’s meeting in Q3. AREAS OF NON-ACHIEVEMENT The following targets were not achieved: Consultation on intervention mechanisms for improved childcare [ DoW will Analyse DSD and Health policies to assess the policy on ECD to identify gaps on the extent at which ECD as an enabler for Women’s socioecomonic Empowerment and enrich the report by outcomes from National Dialogues] Sector consultation on women’s productive contribution to household and community care [ Consultation will be held with Dept. of Labour and assess the impact of unpaid labour on women. Reference will be made to the Employment Equity Commission Reports and STATS SA reports] Draft discussion document on strategy for gender mainstreaming and GFPs consulted with stakeholders [ The target is work in progress National Dialogues will enrich the government-wide strategy on Gender Mainstreaming and GFP’s] Draft GRB framework consulted with stakeholders [Two internal consultation meetings were conducted the submission and draft concept paper is presently receiving DG’s and Minister’s attention, external consultations ( NT, DPME and STATS SA) will be held on 11 November 2016 ] Discussion document on the prevention strategy on the IPOA on VAWC consulted with stakeholders. [Target to be reported under the National Dialogues by aligning its work under lived experiences of the target groups involved in dialogues] Analysis of Best Practices on integrated services for GBV survivors discussion paper consulted.[The challenges of the Sexual Offences Act will be assessed including available studies, National Dialogues will also inform the discussion paper] 2018/11/10

Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Economic Empowerment and Transformation Improved women’s socio- economic empowerment through engendering government’s Nine-Point Plan. Stakeholders capacitated to ensure the economic empowermen t of women in the Nine- Point Plan The report is produced and update as we receive outstanding feedback from other departments. Presented report to DST, we await other invitation from other departments. Report on the economic empowerment of women in the Nine-Point Plan Achieved 2018/11/10

Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Economic Empowerment and Transformation Women’s financial inclusion discussion paper. Draft discussion paper on Women’s Financial Inclusion consulted on with ESEID Cluster departments The draft discussion paper on Women financial inclusion was withdrawn from ESEID DG’s cluster meeting to first undergo consultations at a Technical Implementation Forum of the Economic Cluster departments. The draft discussion paper on Women Financial Inclusion was first to undergo refinement at the ESEID Outcome 4 Technical Implementation Forum before presented to higher structure of a ESEID DG’s Cluster. Formal Request has been made to the dti to convene a Technical Working Group Cab memo, report and presentation drafted Not Achieved 2018/11/10

Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Governance Transformation, Justice and Security Strategy for gender mainstreaming and GFPs. Draft discussion document on strategy for gender mainstreaming and GFPs consulted with stakeholders. Consultation and presentation to G&A TWG on draft framework took place where task team will comprise of DoW, DPSA and NSG. A standard DG-DG letter to other Government department has been prepared. Draft Gender Equality Framework Achieved 2018/11/10

Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Governance Transformation, Justice and Security GRB framework developed. Draft GRB framework consulted with stakeholders DoW hosted an intergovernmental workshop with National Treasury and Stats SA and although DPME was invited it was not represented Draft concept document Achieved 2018/11/10

Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Governance Transformation, Justice and Security Discussion paper towards a national prevention strategy for the IPOA on VAWC. Discussion document on the prevention strategy on the IPOA on VAWC Approved This work stream has been incorporated into National Dialogues programme. The Q3 target was amended as per the Executive Authority’s directive as per approved 2016/17 APP errata. The programme has been included in the national dialogues on GBV an erratum of the APP Q3 target was done. Conceptualize the strategy and PSCKM to implement. Discussion paper Not achieved Assessing the impact of the implementation of the Sexual Offences Act. Analysis of Best Practices on integrated services for GBV survivors report developed The work has been included in the national dialogues and it is still work in progress. Analysis report 2018/11/10

PROGRAMME 2 The consultation process for Sanitary Dignity Campaign is approved. Stakeholders capacitated to ensure the economic empowerment of women in the Nine-Point Plan. Draft discussion document on strategy for gender mainstreaming and GFPs consulted with stakeholders. Draft GRB framework consulted with stakeholders.

PROGRAMME 2 The following targets were not achieved: Analysis brief of household and community care work [The Q3 target was amended as per the Executive Authority’s directive as per approved 2016/17 APP errata. Therefore the target is incorporated into the National dialogues on Gender Based Violence against Women and Children.] Draft discussion paper on Women’s Financial Inclusion consulted on with ESEID Cluster departments [The draft discussion paper on Women Financial Inclusion was withdrawn from ESEID cluster to first undergo consultations at a Technical Working Group of the Economic cluster departments to be convened by the dti during 4ft quarter] Dialogues consultation report towards a national prevention strategy for the IPoA on VAWC approved [The preliminary report will be produced in Q4] Analysis of Best Practices on integrated services for GBV survivors report developed [The preliminary report will be produced in Q4]

Figure below provides a graphic of overall performance of the Programme 3 in relation to set Quarter 3 targets outlined in the 2016/17 Annual Performance Plan. Out of 10 targets planned, 4 (40%) targets were achieved, while 6 (60%) were not achieved.

PROGRAMME 3 Performance Indicator Q3 Target
Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q3 Sub-programme: Research and Policy Analysis Number of desk top research and analytical reports on the Social impact of the Nine-Point Plan on women’s socio-economic empowerment and gender equality developed Desk top research and analytical report on socio-economic empowerment of women in the thematic areas of the Nine-point Plan developed A Working draft report has been produced to indicate status of work on APP done to date. However work is ongoing toward finalizing the report. The target was determined in October, the work continued to analyse the impact of the Nine-Point Plan on the socio-economic empowerment of women for the period April-September 2015. The report will be finalized and submitted by end of January Working draft report Not Achieved PROGRAMME 3 HIGHLIGHTS OF ACHIEVEMENTS United Nations Security Council Resolution (UNSCR) 1325 domesticated Preparation meeting for SADC Ministers responsible for women and gender was held in Botswana June 2016 and an approved report is available. Women’s Month outreach activities were held and a report is finalized. Three community mobilisation initiatives conducted on socio-economic issues affecting women as follows: International Mandela Day- 21 July 2016; HerStory Dialogue- 29 July 2016 and National Day of Prayer- 04 August 2016 Approved reports for the three community mobilization are available. Draft M & E System was developed. Women empowerment M&E frameworks approved AREAS OF NON-ACHIEVEMENT The following targets were not achieved: Progress report on research analysis of Agri-parks programme developed [Desktop review of available research has been initiated and analytical review is work in progress. The research analysis will focus on the whole Nine Point plan an erratum of the targets will be tabled in Parliament during Q3 ] Research strategy on women’s socio-economic empowerment and gender equality in relation to the Nine-Point Plan finalised [The research strategy will focus on the whole Nine Point plan an erratum of the targets will be tabled in Parliament during Q3 ] Policy paper on gender policy analysis of the land reform programme related to the Nine-Point Plan developed [The Policy Paper on gender analysis will focus on the whole Nine Point plan an erratum of the targets will be tabled in Parliament during Q3 ] The above targets will be combined into one target which will be an analysis of the Nine Point Plan focusing on the different thematic areas to enable the Department to produce a generic Analysis report of the Nine Point Plan. Progress report on implementation of phase one of the IKM strategy - [Phase one of the IK Audit includes auditing both the internal and external stakeholders due to lack of both human and financial resources, the IKM Unit has only gone as far as developing two of many audit tools; e.g. the IK Taxonomy building and IK Repository. Analyse prosecuted cases by nature of gender-based violence by National Prosecuting Authority (NPA) – [The achievement of this target will be within the National Dialogues. The unit is in communication with NPA to obtain reports published in the past two years on prosecuted cases of GBV to obtain data and information to be analysed. The outcome of analysis should be able to provide information on the average duration taken to prosecute these cases, the effectiveness of protective and support measures, cancelation and others information that the analysis might reveal.] Monitor the implementation of the recommendation from the analysis of strategic planning documents of the economic cluster departments – [The report on the analysis of strategic plan is work in progress the analysis report will be finalised by November 2016 its recommendation will be forwarded to the economic cluster departments for implementation]. One impact assessment report on progress made on women’s economic empowerment in the economic cluster departments compiled – [The unit has not yet visited projects of the economic cluster to assess the impact on women and have planned to identify and visit projects in Limpopo Province within the preparations for the National Dialogues processes. The projects will be visited and impact on women be assessed. The report will be submitted to the DG by December 2016.] 2018/11/10

Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q3 Sub-programme: Information and Knowledge Management Information and knowledge gateway to socio-economic empowerment of women and gender equality developed Progress report on implementation of phase one of the IKM strategy The Chief Directorate has a single funded post of the incumbent who retired . Exco took a decision to review the target in the 2017/18 APP due to lack of capacity in the Department to carry on with work of this nature. Target to be reviewed given the Departmental needs and challenges. Not Achieved 2018/11/10

PROGRAMME 3 CONT… Achieved Performance Indicator Q3 Target
Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q3 Sub-programme: Stakeholder Coordination & Outreach Number of reports on the domestication of international commitments (SDGs, SADC, AU, and UN) One implementation report 3rd version of the Solemn Declaration has been finalised and sent for approval The Department was closed in from the December 2016 The target will be achieved in quarter 4 3rd version of Solemn Declaration Not Achieved One report of strategic multilateral relation South Africa’s 5th periodic report on the implementation of CEDAW has been printed and sent to DIRCO to submit to the UN Letter to DIRCO and CEDAW report Achieved 2018/11/10

Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performan ce Status Q3 Sub-programme: Stakeholder Coordination & Outreach Number of outreach initiatives on women (including young women) for the socio-economic empowerment of women and the promotion of human rights in line with the MTSF outcomes One outreach initiative on the socio-economic empowerment women (16 Days of activism campaign) The 16 Days of Activism Campaign took the form of dialogues using Limpopo as a pilot sight from 25th Nov – 10th December The outreach initiative also included a revival and healing service on 11th December 2016 for victims/survivors of violence. Report on community Mobilization Limpopo Achieved 2018/11/10

Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Stakeholder Coordination & Outreach Number of community mobilisation initiatives conducted on socio- economic issues affecting women such as gender-based violence, social cohesion, nation building and other related intolerances Three community mobilisation initiatives conducted on socio-economic issues affecting women (gender-based violence) Engagement with the Methodist church youth on socio-economic empowerment and gender based violence took place in the Eastern Cape. Engagement with elderly women of Sedibeng on GBV and 60th Anniversary of the women’s march Engagement with elderly women of Orlando on GBV and 60th Anniversary of the women’s march Report of the Methodist Church community mobilisation Achieved 2018/11/10

Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q3 Sub-programme: Monitoring and Evaluation Establishment of the M&E system Testing of the 6M & E system Presentation was done to the DPME,STATSA and Treasury Departments had to be notified about the existence of the DOW M&E System Testing will be conducted during the fourth quarter Attendance registers and APP’s of departments planning for women empowerment and gender equality indicators Not Achieved Number of reported cases by nature of gender-based violence analysed Analyse turn-around time to conclude cases of gender-based violence Monitor programmes developed by justice cluster to prevent gender-based violence Included a section on the Dialogue’s questionnaire that deals with socio-economic empowerment of women Participated at a justice week which highlighted access of justice programmes by women and other vulnerable groups The programmes will resume from 16 Jan – 31 Jan 2017 More police stations will be visited during the 4th quarter Justice programme will be monitored on the 4th quarter together with STEE Branch Developed a questionnaire that assisted in acquiring the status on GBV Report was compiled and was returned for corrections Not achieved PROGRAMME 3 CONT… 2018/11/10

Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q3 Sub-programme: Monitoring and Evaluation Number of strategic planning documents of the economic cluster departments analysed Monitor programmes developed by justice cluster to prevent gender-based violence During the dialogues on GBV communities were engaged to understand their experiences with Justice cluster. Visited VEP centers , sexual offences courts and police stations to assess their responsiveness to GBV cases. Justice programme will be monitored on the 4th quarter Report was compiled and was returned for corrections Not Achieved 2018/11/10

Description of progress made for Q3 Reason for Deviation Interventions and /or corrective actions to be taken Verification Source Performance Status Q 3 Sub-programme: Monitoring and Evaluation Number of strategic planning documents of the economic cluster departments analysed Progress report on the analysis of strategic planning documents of the economic cluster departments for APP 2017/18 Assessment of 1st Draft APPs for 2017/18 of all departments was conducted, report submitted to DPME. 2 Report of the assessed 2017/18 APP’s Achieved Women empowerment M&E frameworks developed Induction of stakeholders on the approved women empowerment M&E frameworks DG presented Gender Mainstreaming to the DPME Planning Forum One on one with department will be arranged during the 4th quarter to induct stakeholders on the M&E Framework Report Induction of stakeholders on the approved women empowerment M&E frameworks Not Achieved 2018/11/10

PROGRAMME 3 One report of strategic multilateral relation [ CEDAW Report was sent to DIRCO]. One outreach initiative on the socio-economic empowerment of women(16 days of activism campaign). Three community mobilisation initiatives conducted on socio-economic issues affecting women (gender-based violence) - EC Methodist church community mobilisation Progress report on the analysis of strategic planning documents of the economic cluster departments for APP 2017/18

PROGRAMME 3 The following targets were not achieved: Desk top research and analytical report on socio-economic empowerment of women in the thematic areas of the Nine-point Plan developed [The draft report is available the target will be finalised in Q4] Progress report on implementation of phase one of the IKM strategy [ The phase 1 includes audit of available information DoW human resource capacity and needs reprioritised the implementation of the target] One implementation report [Solemn Declaration has been finalised and sent for approval date to be specified] Analyse turn-around time to conclude cases of gender-based violence- Monitor programmes developed by justice cluster to prevent gender-based violence Induction of stakeholders on the approved women empowerment M&E frameworks [ Reported incorrectly as achieved whilst it is not achieved] Testing of the M&E system

PART C: HUMAN RESOURCE OVERSIGHT
2018/11/10

HUMAN RESOURCE OVERSIGHT
Personnel expenditure by programme for period 1 October 2016 to 31 December 2016 Programme Total expenditure (R’000) Personnel expenditure (R’000) Training expenditure (R’000) Professional and special services expenditure (R’000) Personnel expenditure as a % of total expenditure Administration 65 458 36 737 357 879 26.2 Social Transformation and Economic Empowerment 58 861 5 026 - 3.6 Policy, Stakeholder Coordination and Knowledge Management 16 043 11 345 15 8.1 TOTAL 53 108 894 37.9 2018/11/10

Employment and Vacancies by Programme as on 31 December 2016 Programme Number of posts on approved establishment Number of posts filled Vacancy rate (%) Number of employees additional to establish-ment Administration 88 70 5.4 6 Social Transformation and Economic Empowerment 20 10 16.7 Policy, Stakeholder Coordination and Knowledge Management 26 21 4.5 2 TOTAL 134 101 6.5 8 Note: employees additional to the establishment were fixed-term contractors appointed to provide additional support capacity and SMS Members who were previously on Special Leave. 2018/11/10

Equity Employment by Programme as on 31 December 2016 Programme Number of funded posts Number of posts filled African Coloured Indian White Disabled F M Administration 70 36 28 1 - 2 4 Social Transformation & Economic Empowerment 10 7 3 Policy, Stakeholder Coordination & Knowledge Management 21 17 TOTAL 101 61 31 2018/11/10

Job Evaluations as on 31 December 2016 There were no Job Evaluations done during this quarter 2018/11/10

Service terminations as on 31 December 2016 Termination type Number % of total resignations Contract ended Resignation Retirement Transfer to other public service departments * Promotional Transfer *1 100.0 Total 1 Total number of employees who left as a % of total employment 0.99 2018/11/10

PART D: FINANCIAL INFORMATION
2018/11/10

EXPENDITURE REPORT ECONOMIC CLASSIFICATION
Adjusted Budget Projected Exp as at 31 December 2016 Actual Exp as at 31 December 2016 Variance Actual vs. Projected Available Budget Economic Classification R`000 % Compensation of Employees 72,613 54,459 53,148 73 1,311 19,465 Goods and Services 50,650 40,166 33,237 66 6,929 17,413 Transfers and Subsidies 69,893 52,421 52,640 75 -219 17,253 Capital Payments 3,731 2,719 1,337 36 1,382 2,394 Total 196,887 149,765 140 ,362 71 9,403 56,525

DEPARTMENTAL FINANCIAL OVERVIEW
The Appropriation for 2016/17 is R196, 9 million and the actual expenditure as at 31 December 2016 amounts to R140, 4 million, which translates to 71% of the Appropriation for the Department. Compensation of Employees: The budget is R72, 6 million and the actual expenditure is R53, 1 million and the projected spending plan was R54, 5 million. The reason of under spending is mainly due to vacancies in the Department. Goods and Services: The budget is R50, 7 million with actual expenditure of R33, 2 million. The projected spending plan was R40, 2 million and the under spending of R6, 9 million is due to an outstanding invoice for office accommodation, consultations with stakeholders which did not take place as anticipated and different Departments assisting financially mainly on infrastructure and catering for Women’s month. Programme 2 has planned consultation workshops with external Stakeholders to be held during Q4 and anticipate expenditure of R1, 5 million.

DEPARTMENTAL FINANCIAL OVERVIEW
Transfers and Subsidies: The budget is R69, 9 million and actual expenditure of R52, 6 million. The Projected spending plan was R52, 4 million, over spending of (R219) thousand is due to leave gratuities that were paid to officials that retired and they will be net off by savings from Compensation of Employees. Transfers to CGE were done timely in line with the projections. Capital Expenditure: The budget on capital assets is R3, 7 million with the projected spending plan of R2, 7 million and actual expenditure of R1, 3 million. The Programmes have submitted their capital needs for procurement of capital assets. It is anticipated that the procurement process will be finalised by end February 2017.

PROGRAMME EXPENDITURE
Adjusted Budget Projected Exp as at 31 December 2016 Actual Exp as at 31 December 2016 Variance Actual vs. Projected Available Budget Programme R`000 % Administration 88,287 66,788 65,458 74 1,330 22,829 Social, Political, Economic Participation and Empowerment 14,511 12,147 6,440 44 5,707 8,071 Commission for Gender Equality 69,891 52,419 52,421 75 -2 17,470 Policy Stakeholder Coordination and Knowledge Management 24,198 18,411 14,531 60 3,880 9,667 Total 196,887 149,765 138,850 71 10,915 58,037

PROGRAMME FINANCIAL OVERVIEW
Programme 1: Administration The programme has spent R65, 5 million which is 74% of the Programme`s 2016/2017 adjusted appropriation of R88, 3 million. The variance between projected spending plan of R66, 8 million and actual expenditure is R1, 3 million. Under spending is due to vacancies and an outstanding invoice for office accommodation for the month ending 31 December 2016.

Programme 2: Social, Political and Economic Participation and Empowerment The net budget, excluding CGE transfer of R69,9 million is R14,5 million for Programme 2. The actual expenditure is R6, 4 million of its net budget which translates to 44%. The variance between projected spending plan of R12, 1 million and actual expenditure is R5, 8 million. The under spending is due to the Draft Discussion document that has been developed and is in the process of consultation with DPSA. Consultations with other Departments, Provinces and Municipalities have taken place through TWG and DG Cluster at no cost. Programme 2 has planned consultation workshops with external Stakeholders to be held during Q4 and anticipate expenditure of R1, 5 million.

Programme 3: Policy Stakeholder Coordination and Knowledge Management The programme has spent R16,0 million which translate to 66% of the Programme`s adjusted appropriation of R24,1 million. The variance between projected spending plan of R18,4 million and actual spending is R2,4 million. The under spending is due to outstanding invoices for the 16 Days of Activism campaign and different Departments assisting financially mainly on infrastructure and catering for Women’s month

FINANCIAL ACCOUNTING Suspense Accounts:
Monthly reconciliation are done on the Suspense Accounts. Additional human resource capacity has been sourced with effect from January Long outstanding balances have been cleared with supporting documentation. This is an on-going process. Fruitless & Wasteful Expenditure: (means expenditure which was made in vain and would have been avoided had reasonable care been exercised) No Fruitless and Wasteful expenditure has been reported for the period ending 31 December 2016. Irregular Expenditure: (means expenditure, other than unauthorised expenditure, incurred in contravention of or that is not in accordance with a requirement of any applicable legislation) Seven (7) cases of Irregular Expenditure transactions were reported for the period ending 31 December 2017 (cumulative for the 2016/17 fy) amounting to R127 thousand. These cases, together with outstanding cases emanating from previous financial years are currently under investigation for resolution.

FINANCIAL ACCOUNTING Deviations: Payment within 30 Days:
There are seventeen (17) transactions reported as SCM deviations for the period ending 31 December 2016 (cumulative for the 2016/17 fy) amounting to R 3, 6 million. Payment within 30 Days: A total of 855 invoices were received in quarter 3 of which 840 invoices were paid within 30 days translating to 98.2%. Thirteen (13) invoices to the value of R were paid outside of 30 days due to late certification by end-users on invoices. Consequence management was implemented against relevant officials. Two (2) invoices to the value of R were paid outside 30 days due to a dispute in the variation of exceeding 15% of the quotation value. The matter is being investigated by the Finance Unit.

FINANCIAL ACHIEVEMENTS & CHALLENGES
Investigator has been appointed in January 2017 to start with the process of investigating irregular expenditure. Setup on the implementation of the LOGIS system has started on 3 February and is underway and the target date to be live on the system is 1 April 2017. Challenges: Although the suspense are being reconciled and cleared, the process is still slow. Additional human resource capacity has been appointed for remainder of the financial year to assist with the clearing. 2018/11/10

MAJOR EVENTS – 2016/17 16 Days of Activism – Nov/Dec 2016 (National Dialogues on Gender-Based Violence) Catering: R1,062,000 Promotional Items: R 547,000 Contractors: R1,299,000 Audio/Visual R1,073,000 Event Promoters R 181,000 Infrastructure R ,000 Decorations R ,000 Rental & Hiring R 563,000 Transport – Community R1,777,000 Facilitators – Dialogues R 173,000 Venues & Facilities R 852,000 Total: R6,358,000 2018/11/10

INTERNATIONAL TRIPS – Q3
# Description Destina-tion Date Delega-tion size Accommodation cost Air travel S&T Total 1 59th Ordinary Session of the African Commission on Human and People’s Rights Banjul, Gambia 20 – 26 October 2016 3 2 AU Capacity Building Workshop on reporting and development of AU Gender Indicators Addis Ababa 7 – 9 Dec 2016 2018/11/10

FINANCIAL MISCONDUCT No cases of financial misconduct were reported during the third quarter of 2016/17 financial year. 2018/11/10

AUDIT ACTION PLAN Progress and implementation of AGSA recommendations:
In accordance with the AGSA recommendations, the action plan is reviewed monthly by the Audit Steering Committee that is currently chaired by the Acting Chief Financial Officer. During the interim audit period the frequency of the meeting has increased to weekly to ensure that all findings are addressed to minimise recurring findings and to ensure that corrective measures have been implemented. Clear indication for each recommendation – (i) detailed action plan, (ii) key person responsible, (iii) time frame and (iv) cost implications, if any. 2018/11/10

AUDIT ACTION PLAN - Status
2018/11/10

PART E: MPAT 2018/11/10

Background The Management Performance Assessment Tool (MPAT) is an annual departmental assessment which measures management practices in Strategic Management; Governance and Accountability; Human Resources and Financial Management. It is an evidence-based tool which assesses a variety of standards aimed at improving performance and service delivery in the Public Service. Within the four KPAs there are now a total of 37 standards which are based on existing policies and regulations. The department has improved its monitoring and compliance with MPAT in that it complied with the submission date of 30 September Furthermore, a meeting was held with DPME on the 23 September 2016 to discuss challenges and also seek solutions. DPME issued the moderated scores on 1 February 2016 for departments to challenge. 2018/11/10

KPA 1: Strategic management Comparative Scores
Self-Assessment scores Moderation Scores Comments KPA 1 (Strategic Management) 1.1 Strategic Planning 1.1.1 Strategic Plans (2015/2020) 4 3 The score was lowered due to the moderator not finding proof that the department did factor in analysis by DPME in the final Strategic Plan This score was challenged by submitting evidence of factoring in analysis by DPME 1.1.2 Annual Performance Plans 2 The score went down due to the APP 2016/17 not having a comprehensive situation analysis. The second reason was due to the moderator stating that the APP was not aligned to the Strategic Plan due to duplication of strategic objective indicators as performance indicators. The department challenged the score based on Page 42 of the Framework of Strategic Plans and Annual Performance Plan which states that the situational analyses should be an updated one. The department developed the Strategic Plan on that same year as the APP 2016/17 2018/11/10

KPA 1: Strategic management Comparative Scores
Self-Assessment scores Moderation Scores Comments KPA 1 (Strategic Management) 1.3. Monitoring and Evaluation 1.3.1 Integration of monitoring and evaluation in performance and strategic management 4 3 The score went down due to the Annual Report not being attached and minutes of management discussing the Annual Report. The score was challenged and the correct documents attached 1.3.2 Evaluation 2 -The department is putting mechanisms in place to improve this score. 1.3.3 Planning of Implementation 1 The department is engaging DPME to assist with this standard as they have stated that it is for a service delivery programme e.g the school nutrition programme 2018/11/10

Comments on KPA 1: Strategic Management
The standard on Strategic Management has five performance areas. During the moderation three key performance areas were lowered which are Strategic Planning, Annual Performance Plan, and Monitoring and Evaluation. None of the key performance areas are performing at level 4, two are performing at level 3, two are at level 2 and one at level 1. The key performance area on level 1 was a pilot standard on MPAT where DPME is expected to provide technical assistance to departments. 2018/11/10

KPA 2: Governance and accountability
Self-Assessment scores Moderation Scores Comments KPA 2 (Governance and Accountability) 2.1 Service delivery improvement Service delivery improvement mechanisms 2.5 The Department is working with DPSA to improve compliance on this standard - 2. 2. Management Structures 2.2.1 Functionality of management structures 3 The Secretariat for departmental meeting will look on how to include an agenda item on IGR/Interdepartmental matters in management meetings 2.3 Accountability Assessment of accountability mechanisms (Audit Committee) 2 The department’s score was lowered due to Audit Charter 2015/16 was signed on 15 February The Internal Audit will align the review of the Audit Charter with the financial year KPA 3 (Human Resource Management) 2018/11/10

Self-Assessment scores Moderation Scores Comments KPA 2 (Governance and Accountability) 2.4 Ethics Assessment of policies and systems to ensure professional ethics 3 - 2.4.2 Prevention of Fraud and Corruption 1 Process have been put in place to improve this standard 2.5 Internal Audit Assessment of internal audit arrangements 2 A peer Internal Audit review that will be facilitated by National Treasury will be performed around May/June 2017 2.6 Risk Management Assessment of risk management arrangements The moderator rated the department low due to the Strategic Risk Register for financial year 2015/16 approved in January The Risk Management Unit will align the risk assessment with the planning cycle 2.8 ICT Corporate governance of ICT An action plan for the review of the documents has been developed by IT and it is monitored on a monthly basis. KPA 3 (Human Resource Management) 2018/11/10

Self-Assessment scores Moderation Scores Comments KPA 2 (Governance and Accountability) 2.10 Promotion of Access to Information (PAIA) Promotion of Access to Information 2.5 Process have been put in place to improve this standard 2.11 Promotion of Administrative Justice Act (PAJA) Promotion of Admin Justice 1 KPA 3 (Human Resource Management) 2018/11/10

Comments on KPA 2: Governance and Accountability
The standard on Governance and Accountability has ten key performance areas. During the moderation period two key performance areas were lowered which are Assessment of accountability mechanisms (Audit Committee), and Assessment of risk assessment arrangements. None of the key performance areas are rated at level 4, two are in level 3, two are in level 2.5, three in level 2 and three in level 1. The department has put in place measures to improve on this standard. 2018/11/10

KPA 3: Human resource management
Self-Assessment scores Moderation Scores Comments KPA 3 (Human Resource Management) 3.1 Human Resource Strategy and Planning 3.1.1 Human Resource Planning 1 2 The department score was increased due to the draft HR Plan. The department to review the draft HR Plan in discussion with DPSA. The department plans is engaging DPSA to customise the template for smaller departments 3.1.2 Organisational Design and Implementation 4 - 3.1.3 Human Resources Development Planning, Implementation and Reporting 3 2.5 The moderator reduced the score even though the department has included communication with DPSA on the monitoring tool. Also the moderator is acknowledging the communication with DPSA, but he/she still reduced the score 3.2 Human Resource Practices and Administration 3.2.2 Application of recruitment and retention practices The moderator reduced the score on the basis that the report on appointment of SMS does not meet minimum entry requirements as per secondary data. The department challenged the score and provided the necessary information 2018/11/10

Self-Assessment scores Moderation Scores Comments KPA 3 (Human Resource Management) 3.2.4 Management of Diversity 2 The department has exceeded the national goals for gender and disability representivity 3.2.5 Management of Employee Health and Wellness (EHW) 2.5 The department is looking at ways to comply with this standards which are cost effective 3.2.6 Delegations in terms PSA 3 - 2.2 Management of Performance 3.3.1 Implementation of Level 1‐12 Performance Management System Measures have been put in place to improve compliance with signing of agreements and assessments 2018/11/10

Self-Assessment scores Moderation Scores Comments KPA 3 (Human Resource Management) 3.3.2 Implementation of SMS Performance Management System (excluding HODs) 2 1 Measures have been put in place to improve compliance with signing of agreements and assessments 3.3.3 Implementation of Performance Management System for HOD 2.5 - 3.4 Employee Relations 3.4.2 Management of disciplinary cases 2018/11/10

Comments on KPA 3: Human Resource Management
The standard on Human Resource Management has eleven key performance areas. During the moderation period three standards were lowered which are Human Resources Development Planning, Implementation and Reporting, Application of recruitment and retention practices and Implementation of SMS Performance Management. One key performance area is rated at level four, one at is rated at level 3, three are rated at level 2.5, five are rated at level 2 and one at level 1. Six areas are none compliant at all as per moderator’s rating and the responsible managers need to put measures to ensure improvement. 2018/11/10

KPA 4: Financial management
Self-Assessment scores Moderation Scores Comments KPA 4 (Financial Management) 4.1 Supply Chain Management 4.1.1 Demand Management 2 To improve on the submission of the procurement plan and sourcing strategy 4.1.2 Acquisition Management 4 The moderator reduce the score due to no evidence of cross functional units in the Bid Committee members and not attaching attendance registers even though no Bid meeting took place 4.1.3 Logistics management 1 The department is engaging National Treasury on this standard for advice 4.1.4 Asset management - 4.1 Expenditure Management 4.2.1 Management of cash flow and expenditure vs. budget 4.2.2 Payment of suppliers Supply Chain Management has put process in place to ensure payment of invoices within 30 days 2018/11/10

KPA 4: Financial management
Self-Assessment scores Moderation Scores Comments KPA 4 (Financial Management) 4.2.3 Management of unauthorised, irregular, fruitless, and wasteful expenditure 2 - 4.2.4 Payroll certification 3 The score was lowered due to the document on a process for transferring and terminating of staff not being attached 4.2.5 Delegation in terms of PFMA 4 2018/11/10

Comments on KPA 4: Financial Management
The standard on Financial Management has nine key performance areas. During the moderation two were lowered which are Acquisition Management and Payroll certification. One key performance area is rated at level 4, none at level 3, seven at level 2 and one at level 1. Only one key performance area is compliant according to the moderator’s rating. 2018/11/10

CONCLUSION An Improvement Plan has been developed in consultation with managers. The improvement Plan is monitored on a quarterly basis. Where the department is experiencing challenges, a process of engaging departments is being initiated. The MPAT monitoring system will be improved in the department by developing terms of reference for monitoring of compliance and also to be able to old managers accountable. The department shows improvement from the previous year and more process are going to be put in place for the next cycle. The department where it is experiencing challenges with regards to compliance due to financial and humans resources constrains, it is engaging DPSA and National Treasury for possible solutions. 2018/11/10

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QUARTER 3 PERFORMANCE REPORT 2016/17

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QUARTER 3 PERFORMANCE REPORT 2016/17

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