1. STAAR Assessment Management System Spring 2017 Online Sessions
Preparing for Online Testing
11/10/2018

2. Accessing the STAAR Assessment Management System

3. DISD Online Testers Upload Dates
March 7th: is the upload for online testers SPED/504, LEP, and 12th graders (March grades 4,7,5,8) (March E1and E2)
March 9th: STAAR Alt upload
March 13th: we will upload for general education RTI online students for (March 4,7,5,8) (March E1and E2) Spreadsheet will be ed to principals and testing coordinators
April 11th: is the upload for online testers SPED/504, LEP, and 12th graders (May grades 3-8) (May A1, Biology, US History)
April 24th: we will upload for general education RTI online students for (May grades 3-8) (May A1, Biology, US History) Spreadsheet will be ed to principals and testing coordinators

4. Designated Supports for May Testing General Education Students
Monday, April 10th - Friday, April 21st
For clarification on designated supports visit:

5. Capturing Designated Supports for General Education Students
General education students documentation: captured online via Mydata Portal (see Feb 16th WAIP)  Deadline for March testing is March 10th (Just focus on capturing March STAAR designated supports)
The completed online form requires electronic signatures from the teacher capturing the supports and a campus administrator.  
Capturing Accessibility Supports are not mandatory for use on STAAR. This form just provides an opportunity to document usage.

6. STAAR L / STAAR A versus STAAR online with Embedded Accommodations
Text-to-speech
Language and Vocabulary Supports
Content Supports
STAAR L
STAAR A
Texas Education Agency

7. Locating Accommodations for SPED and 504
Accommodations are captured in EasyIEP and can be viewed in MyData Portal.
You cannot assign embedded supports not listed on the IEP. The IEP is the official form of documentation.
Please confer with your SPED and 504 chair to get accommodations for students that will test online.

8. Locating Accommodations for LEP Students
LPAC documentation is captured on LPAC accommodation form.
Please confer with your LPAC chair to get accommodations for students that will test online.

9. Locating the PEIMS Number in Chancery
The Campus Data Controller can give you a roster of PEIMS numbers using report DSDR Social Security Roster (under Enrollment)
To locate the PEIMS number of an individual student: search for the student’s name and the press enter. You will find the nine digit number in the overview section.

10. Users Tab – Overview Users Key Functions View & Edit Add Upload
View, add, edit, and deactivate user accounts
Reactivate user accounts
Reset user passwords
Reset user credentials

11. Students Tab - Overview
View & Edit
Register (Contact your DWTC)
Transfer (Contact your DWTC)
Key Functions
Manage student test registrations and records
Correct student test information

12. STAAR Clarity for Online Testers

13. Students: View & Edit Search for Student Registrations
Select the Test Administration
Input the PEIMS number
Select Search
NOTE: You will have a better chance of locating the student if you only search by PEIMS.

14. Students: View & Edit Edit Student Registrations
Select the edit icon to view or edit a student profile
Edits can be made to:
Student Information
Test Information
Districts may continue to edit existing student registrations, including switching between paper and online tests, through the end of the testing window

15. Students: View & Edit Student Profile - Profile Tab
All fields editable except PEIMS ID and Campus Information
Student demographic information may also be updated through a student data upload file
Student Information Changes after testing:
may be made after final region reports are posted
Update button available when window is open

16. Students: View & Edit Student Profile - Tests Tab
View, edit, add, and delete test registrations
Tests for paper or online may be added and edited through the close of the testing window
Paper registrations uploaded during the precode window for an administration will generate a precoded answer document and cannot be deleted after the close of the precode deadline
PNP Selection

17. Personal Needs and Preferences (PNP)
Options to indicate embedded supports
Edit an existing student registration
Register a new student
Submit a student data file upload
NOTE: Student test registrations with PNP accommodation codes will default to an online Test Mode.
PNP embedded supports may be updated in existing registrations any time prior to the test being submitted
PNP (Embedded Support) Codes
Content support = C
Language and vocabulary supports = L
Text-to-speech (TTS) = T
C L T

18. Personal Needs and Preferences (PNP)
Edit PNPs for an Existing Student Registration
Search for the student via the Students > View & Edit tab
Select the icon in line with the student’s name
Click on the Tests tab of the Student Profile
Select any combination of PNPs as needed
Click UPDATE when finished.
NOTE: Changes to PNPs will be reflected on the testing group roster and the students test tickets available through the Online Testing > Manage Online Test tab

19. Reports: Precode Verification Report
Lists all paper-based test registrations at the close of the precode window-one record for each precoded answer document that the district is scheduled to receive (serves as official record) – available at the campus level
Organized by campus, subject, student (alpha order) will be with your precoded answer documents
On Tuesday, April 21st , a DISD precode file of the changes since registration will be available to campus via Mydata Portal and as an excel attachment.

20. OOD/OOS Examinee Registration
Test Site Directory
Registered Test Sites appear in the OOD/OOS Test Site Directory available at landing page
Registered tests sites loaded into the Assessment Management System (Student profile TESTS tab)

21. OOD/OOS Examinee Registration
Registration Form
OOD/OOS Registration form available at landing page
Precodes for registered OOD/OOS examinees sent to testing district – included with campus precode shipment

22. OOD/OOS Examinee Registration
Registration After Deadline
OOD/OOS examinees may be registered directly in the Assessment Management System after the OOD/OOS registration period has closed via:
New Student Registration (Students>Registration)
Editing the Test Information (Test Registration Type indicator) of an existing registered student (Students > View & Edit > Tests tab)
NOTE: Testing campuses will not receive precodes for students registered after the OOD/OOS student registration window has closed

23. OOS Examinee Registration
Day of Testing (Walk-ins)
Unregistered OOS examinees showing up at a test site on the day of testing (“walk-ins”) must be registered in the Assessment Management System via the Students > Register tab
Student’s address and contact information is required to ensure results are returned to the student
Select Out of School Test Registration Type to select a registered OOD/OOS Test Site (Testing Campus)

24. Online Testing Preparation
Activities to Support Test Delivery
Resource
Verify that the district’s network meets requirements and is properly configured for testing.
STAAR Online Testing Platform Technology Guide
Conduct network diagnostics to estimate district and campus network user capacity and to plan for concurrent testing volumes.
Online Readiness Tools
Determine local caching software needs and complete installation procedures.
STAAR Online Testing Platform Local Caching Software (LCS) District Guide
Verify that all devices used for online testing meet the minimum hardware and software requirements.
Unified Minimum System Requirements
Install the appropriate STAAR Online Testing Platform Secure Browser on all testing devices.
Confirm successful installation and operation of secure browsers.
Test the compatibility of computers and gauge technology infrastructure readiness.
STAAR Online Testing Platform student tutorials
Prepare all computers for online test delivery. Close all web browser windows, disable any automatically launching applications on all devices, and check for sufficient power sources.
Quick Guide to Online Testing

25. The STAAR Online Testing Platform
Requirements
Stable, high-speed Internet connection(s) (wired or wireless)
Appropriate bandwidth
For complete list of requirements please see the Unified System Requirements:
Components Include
Online readiness tools
School capacity calculator
System Check Test
Secure Browser
The Secure Browser prevents students from accessing other computer or internet applications or copying test information

26. Online Testing Preparation
4-6 Weeks Before Test Administration
Review resources and complete training of coordinators and technology staff
Register students for STAAR online testing
Prepare the testing environment

27. Online Testing Preparation
At least 4 Weeks Before Test Administration
Administer tutorials

28. Online Testing Tab – Overview
Manage Online Testing
Groups
Key Functions
View online test sessions and testing groups
Import student test tickets
Download and print student test tickets
Monitor online test sessions
All activities required to view and manage online tests are conducted in the Online Testing tab.

29. Online Testing: Manage Online Testing
Available Functionality
View test sessions and testing groups
Import test tickets
Print test tickets/rosters with PNP indicators
Access proctor tickets
Set Online test attributes

30. Online Testing: Groups
Manage Online Testing Groups
Edit existing online testing groups
Create online testing groups
NOTE: Grade 3–8 students can be assigned to different testing groups by subject starting with the March 2017 administrations

31. Online Testing: Groups
Edit Existing Groups
Click the Edit Icon to move students between groups

32. Online Testing: Groups
Create New Groups
Click CONTINUE to Create new Group and add students

33. Online Testing: Manage Online Testing
View Test Sessions and Testing Groups
Number of students who are enrolled and ready to take the test
Number of students who are actively testing
Number of students who are inactive
Number of students who have completed their tests

34. Online Testing: Manage Online Testing
View Testing Groups
View online test status by student
Registered
Enrolled
Enrolled Hold
Ready to Test
In Progress
Inactive
Expired
Submitted
Processing
Voided
NOTE: Reports > Online testing tab contains downloadable CSV files indicating student level test status
District Test Status Report
Campus Test Status (of student) Report

35. Online Testing: Manage Online Testing
View Testing Groups
View student PNP embedded supports
Actions Column Functions:
Print student test tickets
Set test attributes (Only available to edit during the testing window )
Do Not Report / Void

36. Online Testing: Manage Online Testing
Print Test Tickets and Rosters
NOTE: Test tickets are available for printing one week prior to the start of the testing window
Testing group rosters and student test tickets contain PNP information
Ensure that students eligible to use embedded supports have the information noted on their test tickets

37. Online Testing: Manage Online Testing
Do Not Report (DNR)
During the testing window:
Click the DNR icon to indicate an online test that has been opened (in progress, inactive, or submitted status) and should not be reported (voided)
If a test was marked DNR in error, a request to unsubmit the test may be made by contacting the Texas Assessment Support Center (for tests that were marked DNR in the last 2 hours, after 2 hours call TEA’s Student Assessment Division)
After the testing window:
Tests that were never started (ready to test status) will expire and automatically be voided
Tests that have been opened but not completed by the end of the testing window (inactive status) will default to a score of S unless changed by the district through the Test Attributes or marked as DNR before the end of the window

38. Online Testing: Manage Online Testing
Online Test Attributes
Used to update score codes and accommodations through the close of the testing window
Accessed via a student’s profile page (Students > View & Edit > Tests tab) or the online testing group search results page (Online Testing > Manage Online Testing)
Inactive tests, tests that have been started and not submitted, and all submitted tests default to “Scored” at close of testing window
NOTE: Users must click SUBMIT after completing test attribute updates to capture changes

39. Personal Needs and Preferences (PNP)
Steps for updating PNPs after online test has been started:
Log out of the online test
Update PNP embedded supports (Tests tab)
Return to online test group where the student’s test ticket is located
Check the Sync Status to confirm the updates are synced with the online test
Login with test ticket information to resume testing after “In Sync”

40. Reporting Online Testing Issues
If there is an occurrence on an online issue contact your DWTC first.
Use the online testing issues excel template to record what has occurred.

41. Technology Systems and Supports