1. 3rd Annual Community Planning and Partnership Meeting(s)
June 6, 2018
TR Leger Site, Cumberland Street, Cornwall
June 8, 2018
North Grenville Community Centre, Kemptville
Phil Dawes, Superintendent of District Alignment

3. CREW is the foundation on which every system leader can build the capacity in his or her school or department to meet the needs of students, staff, parents, communities and other stakeholders.

4. Engaging with local and learning communities is a key part of the Board’s Strategic Plan for 2017 to 2020.
The Annual CPP Meetings are an opportunity to share with our Municipalities and Agencies about facilities availability

5. Agenda for Today Part One: Facility Collaboration (Policy 4002)
Demographic Highlights
Space Availability at UCDSB Schools
Current Facility Projects
Community Use of Schools
Part Two:
Partnerships, Sponsorships and/or Cooperative Ventures (Policy 423)

6. UCDSB Policy 4002 Re: Facility Collaboration
Policy 4002, adopted by the Board in November 2015, is in accordance with the Ministry of Education’s Community Planning and Partnerships Guideline (CPPG).

7. UCDSB Policy 4002 Re: Facility Collaboration
“In optimizing the use of its land and school facilities, the Upper Canada District School Board (the “Board”) is committed to maintaining strong working relationships with its coterminous and contiguous boards, area municipalities, community organizations and local businesses.”
Policy 4002, adopted by the Board in November 2015, is in accordance with the Ministry of Education’s Community Planning and Partnerships Guideline (CPPG).

8. UCDSB Policy 4002 Re: Facility Collaboration
“Notice of the annual meeting will include an invitation for attendees to bring relevant planning information”.
Policy 4002, adopted by the Board in November 2015, is in accordance with the Ministry of Education’s Community Planning and Partnerships Guideline (CPPG).

9. Demographic Highlights and Space Availability at UCDSB Schools

10. UCDSB Area Historical Pre-School and School Aged Population
Source: Revenue Canada

11. UCDSB System Elementary Enrolments; 2014-17 Historical vs
UCDSB System Elementary Enrolments; Historical vs Projected

12. UCDSB System Secondary Enrolments; 2014-17 Historical vs
UCDSB System Secondary Enrolments; Historical vs Projected

13. UCDSB Area Historical Housing Starts

14. UCDSB System Enrolment and Space Use Update
Item
(Sept 2017)
(Projected)
Number of Schools 86 81 79
Total OTG Space
36,197
35, 552
34,945
# Portables / Portapacs on Active
School Sites (SFIS) 84 60 62
Elementary Enrolment, Headcount, October 31
17,712
17,869
17,875
(Regular Day School) Secondary Enrolment, Headcount, October 31
8,293
8,128
8,127
Total Elementary and (Regular Day School) Secondary Enrolment
26,005
25,997
26,002
% Utilization of OTG Space – Total
71.8%
73.1%
74.4%

15. System Enrolment vs. Space Availability

16. Calculated Space Availability by School
From UCDSB Facility Collaboration Policy 4002
“In accordance with the Guideline, the Board will consider facility collaboration for buildings that meet one or both of the following criteria:
A utilization rate of less than sixty (60) per cent for the last two (2) years,
Two hundred (200) or more unused pupil places.”

17. 2017-18 Schools Meeting Available Space Criteria – UCDSB East
School Name
Surplus Pupil Spaces, 2017
Central PS
219
Cornwall Collegiate VS (7-12)
626
Glengarry DHS (7-12)
624
Maxville PS
242
Morrisburg PS
172
North Dundas DHS (7-12)
387
North Stormont PS
106
School Name
Surplus Pupil Spaces, 2017
Rothwell –Osnabruck ES
207
Rockland DHS (7-12)
221
Seaway DHS (7-12)
276
St. Lawrence SS (7-12)

18. 2017-18 Schools Meeting Available Space Criteria – UCDSB West
School Name
Surplus Pupil Spaces, 2017
Commonwealth PS
189
Drummond Central School 89
Gananoque SS (7-12)
313
Glen Tay PS
213
Linklater PS
163
Maple Grove ES
186
Meadowview PS
183
School Name
Surplus Pupil Spaces, 2017
Maynard PS
154
Naismith Memorial PS
279
North Elmsley PS
135
*Oxford-on-Rideau PS
172
Pakenham PS 74
*Prince of Wales PS
309
South Grenville DHS (7-12)
616
Sweet’s Corners ES
218
Thousand Islands SS
237
*Wolford PS 95
*Wolford PS, Prince of Wales PS, (closing effective September 2018) and Oxford-On-Rideau PS (closing effective September 2019) will be subject to Policy 414, Disposal of Assets (Ref. Ontario Reg 444/98: Disposition of Surplus Property).

19. CPP and Policy 4002 Application to date (as of April 30, 2018):
16 on-line inquires received
Meetings to clarify needs and prepare cost estimates held with Mississippi Mills, North/South Dundas, Lanark County
Temporary library space created at Pakenham School; spring 2017
Background work to assist Lanark County is in progress
To date, Policy 4002 has generally been used by municipalities to explore the possibility of leasing surplus space in schools for archival purposes.

20. 2017-18 Facility Projects Update
* New School Builds:
Completed September Kemptville Public School, 224 County Rd. 44, Kemptville, ON
* Future School Additions/Renovations
Toniata PS / Commonwealth PS, Brockville Family of Schools
Cornwall Collegiate VS / St. Lawrence HS, Cornwall Family of Schools
Roxmore PS, Tagwi Family of Schools
North Grenville DHS, North Grenville Family of Schools
*Approximately $60M in Ministry capital improvements were received by the Board since June 2017.

21. Daycare Update
Daycare Current State:
44 Before and After Programs (JK-Grade 6);
14 Full time daycare locations (multiple age groups);
6 Ontario Early Years Centres locations (full time and part time)
Childcare Additions Planned for:
Cambridge PS
Roxmore PS
Winchester PS
New Brockville k-6
Kemptville PS

22. Community Use Statistics
Community Use of Schools Update
Community Use Statistics
(in progress)
Total permits requested
4757
5256
5643
5894
Total permits approved
4543
5053
5484
5714
Approval rate
95.50%
96.14%
97.18%
96.94%
Number of participants
2,002,398
2, 032,178
1,987,806
2,003,378
Total community use hours
195,335
126,224
109,787
111,494

23. 2017-18 Community Hubs Update
What is a “Community Hub”?
Community hubs provide a central access point for a range of needed health and social services, along with cultural, recreational, and green spaces to nourish community life.
A community hub can be a school, a neighbourhood centre, an early learning centre, a library, an elderly persons centre, a community health centre, an old government building, a place of worship or another public space. Whether virtual or located in a physical building, whether located in a high-density urban neighbourhood or an isolated rural community, each hub is as unique as the community it serves and is defined by local needs, services and resources.

24. Reminder – School Information Profiles (SIPs)
Enrolment Profile
Facility Profile
# rooms
Building history
Utility costs
Community Use
Transportation Profile
Proximity to school
# walking to school
Ride times
Community demographics

25. Working Together for our Communities
Agenda for Today
Part Two:
Partnerships, Sponsorships and/or Cooperative Ventures (Policy 423)
Working Together for our Communities

26. Update: Community Planning and Partnerships Annual Meetings
CREW
UCDSB Director’s Work Plan

27. UCDSB Director’s Work Plan Goal 4
Community
GOAL 4:
Connect with community stakeholders
“ Strive to collect feedback regularly to create greater understanding of our mutual contexts and common interests.”

28. Policy 423 was revised by the Board in November 2017
UCDSB Policy 423 Re: Partnerships, Sponsorships and/or Cooperative Ventures
“The Upper Canada District School Board and its agents may seek partnerships, sponsorships and donations with and from individuals, groups, communities and business entities and groups which will benefit the board's educational objectives, are consistent with the Board's goals and which will not compromise or exploit staff or students.”
Policy 423 was revised by the Board in November 2017

29. Policy 423 was revised by the Board in November 2017
UCDSB Policy 423 Re: Partnerships, Sponsorships and/or Cooperative Ventures
“A partnership / cooperative venture is a mutually beneficial, relationship of a significant duration based on similar values in which there is an exchange of human, intellectual or material resources which is formally acknowledged in writing for the purpose of promoting one or more of the Upper Canada District School Board’s goals.” 
Policy 423 was revised by the Board in November 2017

30. Policy 423 was revised by the Board in November 2017
UCDSB Policy 423 Re: Partnerships, Sponsorships and/or Cooperative Ventures
“A sponsorship is a formal and clearly defined monetary relationship that is established to support for a specific program or purposes of the Upper Canada District School Board.  A sponsorship is in writing, it is time specific and it is consistent with the values and goals of the Upper Canada District School Board.”
Policy 423 was revised by the Board in November 2017

31. Policy 423 was revised by the Board in November 2017
UCDSB Policy 423 Re: Partnerships, Sponsorships and/or Cooperative Ventures
“collaborative ventures, sponsorships and donations initiated by municipal, provincial or federal governments or agencies must be reviewed and approved by the Board of Trustees.  Such expressions of interest must be directed to the attention of Secretary of the Board (Director of Education).”
Policy 423 was revised by the Board in November 2017

32. working together for our communities

33. Working Together for our Communities
81 schools
>27,000 students
4,300 employees
12,000 square kilometres
$ 370.4M operating budget
1016 students enrolled in Specialist High Skill Major Programs
724 students enrolled in Day-School Online Learning
589 International Education students

34. Working Together for our Communities
Table Discussion

35. 3rd Annual Community Planning and Partnership Meeting(s)
June 6, 2018
TR Leger Site, Cumberland Street, Cornwall
June 8, 2018
North Grenville Community Centre, Kemptville
Phil Dawes, Superintendent of District Alignment