1. AIP Eligibility Presented to: Oklahoma Airport
AIP Eligibility Presented to: Oklahoma Airport Operators Association By: Kathy Franklin AR/OK Program Manager Mark Colditz AR/OK Program Manager Date: April 30, 2018
…Knowing the AIP Handbook

2. AIP Eligibility AIP Handbook is Our Go-To Resource!
It’s also Order D based on statute.
Following the Handbook ensures we comply with the law.
All projects must be consistent with the handbook.

3. AIP Eligibility Handbook who, what and more what’s
Project Specific Limitations and Guidelines
How the ADO uses the Handbook
You can
fund that,
right?

4. Who Uses the AIP Handbook?
ADO - project eligibility, justification & funding decisions
Sponsors - plan your airport development & funding plans
State Agencies - plan, guide & support projects
Consultants - assist with grant administration, design & construction

5. What is in the Handbook? AIP Basic Handbook 6 Chapters 30 Appendices
What do I need to know about this Order?
Who can get a grant?
What projects can be funded?
What AIP funding is available?
How does the grant process work?
What special AIP funding programs are available? 5

6. Chapters 1 & 2 Chapter 1: Clarifies the Basis of AIP
The Act is a Permissive Statute including only those items that can be funded.
If it doesn’t say you can then you can’t.
It’s mandatory!
Chapter 2: Sponsorship & Assurances
Types of sponsors
Types of projects each sponsor type can receive
Grant Assurances

7. Chapter 3: AIP Project Requirements
Eligible
Justified
On Airport Property
On Approved ALP
Intergovernmental Review
Environmental Finding
Usable Units of Work
Meets FAA Standards
Proper Procurement
All Costs Allowable
All Cost Necessary
All Costs Reasonable
Costs Incurred Post-Grant
Other Federal Money
Within Federal Share
Complete Without Delay

8. Chapter 3 (cont.) Project Eligibility
Types of projects that may be funded:
Airport development
Airport planning
Noise compatibility planning and projects
Just because a project is eligible, does not mean it can be funded.
Projects must meet all requirements outlined in Chap. 3.

9. Chapter 3: AIP Project Requirements
Eligible
Justified
On Airport Property
On Approved ALP
Intergovernmental Review
Environmental Finding
Usable Units of Work
Meets FAA Standards
Proper Procurement
All Costs Allowable
All Cost Necessary
All Costs Reasonable
Costs Incurred Post-Grant
Other Federal Money
Within Federal Share
Complete Without Delay

10. Chapter 3 (cont.)

11. Chapter 4: What funding is Available?
Available AIP Funding
Passenger Entitlement
Cargo Entitlement
Nonprimary Entitlement
State Apportionment
Discretionary
Airports that Can Use Each Type
Transfer of Entitlements

12. Chapters 5 & 6 Chapter 5, How Does the grant Process Work?
Basic Steps of Grant Process
Contents of Grant Application
Sponsor Certifications
Quarterly Performance Reports
Grant Amendments
Closeout Requirements
Chapter 6, Special Programs

13. 30 Appendices! Appendix A - Definitions
Appendix B - References & Links
Appendix C - Prohibited Costs
Appendices D thru T -Tables by project types
Additional:
- Procurement Requirements
- Forms
- Grant Assurance

14. Examples of Prohibited Projects

15. Appendices D – T: Project Tables
Includes specific project justification & eligibility
Appendix
Project Types D
Miscellaneous – Wash racks, Fuel Farms, Obstruction Lighting, etc.
E, F
Planning Projects, New Airport Projects
G, H, I
Runway, Taxiway, Apron Projects
J, K
Marking, Signage, Lighting, NAVAIDs
L, M
Safety and Security Equipment, Other Equipment
N, O
Terminal Buildings, Other Buildings
P, Q
Roads & Surface Transportation, Land Projects
R, S
Noise Compatibility, Environmental Projects T
Military Airport Projects

16. Appendices D – T: Project Tables
Used for AIP & PFC eligibility to ensure consistency.
Used to justify AIP & PFC eligibility decisions.
Provides a checklist of what is required for specific project justification & eligibility.

17. NAVAID and Weather Reporting Equipment (Table K-3: )
Airport Beacon
Rotating beacon must be necessary for visual approaches to the airfield at night.
Airport must be open at night and have runway lights to have a justified beacon.

18. NAVAID and Weather Reporting Equipment (Table K-3)
Visual Glide Slope Indicator System – PAPI
The ADO can only fund a PAPI at a nonprimary airport using nonprimary entitlement funds.
Four-box PAPI is only justified for runways with any jet operations.
LED PAPIs only one FAA approved manufacturer; therefore, must be sponsor procured
PAPI is the only eligible equipment for Commercial Airports.

19. NAVAID & Weather Reporting Equipment – AWOS (Table K-3 )

20. Fuel Farms and Hangars
The Sponsor must demonstrate that all airfield needs are all accommodated through NPE or local funds for a 3 year period.
Each fuel farm and hangar is a case-by-case situation.
Projects must be justified, justified, justified!

21. AIP Limitations Runway Identification/ Eligibility
Unclassified Airport Projects
Maintenance Work
Pavement Maintenance
Navaids/ Instrument Landing Systems (ILS)
Administrative Costs
Airport Police/ ARFF Vehicles & Storage
Command & Control Centers
Security Dogs/ Kennels & Terminal TSA Access Control
Automated Weather Observation Systems
Equipment Bonding, Etc.

22. Additional Runways are not AIP eligible.
Runway Identification & Eligibility
Runway work is AIP eligible . . .
. . . but not all runways are AIP eligible.
All runways must be identified.
Identification is as follows:
- Primary Runway
- Crosswind Runway (wind coverage)
- Secondary Runway (demand capacity)
If a runway does not meet the above criteria,
it is an Additional Runway.
Additional Runways are not AIP eligible.

23. Unclassified Airport Projects
Unclassified airports do not meet funding criteria.
These low-activity airports are limited to:
Primary Runway Rehabilitation (1 every 10 years)
Runway Maintenance Projects
Eligible Obstruction Removal
Limited AIP funding is restricted to nonprimary entitlements or state apportionment.

24. Defining Maintenance Work
Describes the differences between project maintenance, rehabilitation, reconstruction, and replacement.
Includes project examples & eligibility.
Aids in determining project justification and eligibility.
(Ref. Tables 3-2 thru 3-4)

25. Pavement Maintenance
Routine runway, taxiway and apron pavement maintenance is only eligible at GA and nonhub primary airports.
Typical pavement maintenance:
Filling/sealing cracks
Grading pavement edges
Maintaining pavement drainage systems
Patching pavement
Remarking pavement areas

26. Navaid Minimum Standards & ILS’s
Contains minimum standards to determine if NAVAID is justified.
Neither AIP nor ATO have installed an ILS in over a decade.
Due to lower costs & near-equivalent minimums, RNAV approaches are the new replacement for a CAT I ILS.
FAA will no longer install an ILS without an ATO determination that a satellite approach will not work.

27. How does the ADO use the Handbook?
To answer eligibility and funding questions
What city administration costs are eligible?
Costs must be required to carry out the grant.
ADO must approved in advance.
Must be specifically documented to the project
Examples:
Sponsor employee time directly related to project tasks.
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Audit Fees

28. How does the ADO use the Handbook?
Is pavement leading up to sponsor owned hangar eligible?
The apron in front of the hangar that cannot be used for public parking/taxiing is considered part of the building.
This pavement may be eligible if it’s associated with an eligible hangar.

29. How Does the ADO Use the Handbook?

30. How Does the ADO Use the Handbook?

31. AIP Eligibility All projects must be consistent with the Handbook.
Just because a project is eligible, does not mean it can be funded.
The better you understand and apply the Handbook principles, the more smoothly your projects will progress.
Keep Calm and Plan On!
History – This phrase comes from England during WW II and the government
urged British citizens to ‘Keep Calm and Carry On’

32. Thank You! Questions?