1. Data Pipeline Town Hall April 20th, 2017
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda Open Collections in Data Pipeline Student End of Year
McKinney Vento
Directory
READ
Discipline Interchange
Civil Rights Data Collection (CRDC)
SBD

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory (4 Day School Week and School Code Changes due May 12th)
RITS
EDIS
Periodic
READ (April 3rd –June 30th)
Interchanges
Staff
Student
Special Education IEP
TSDL
Discipline Action Interchange 9

10. Open Data Pipeline Collections
11/10/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link (TSDL Open-8/25/2017)
Student End of Year for (Soft Opening-10/5/2017)
Special Education Discipline (Soft Opening-8/23/2017)
Special Education End of Year (Soft Opening- 10/5/2017)
Coming Soon
Discipline (Opening 5/3/2017-7/12/2017)
CO SAT/PSAT (Opening 5/15/2017-5/24/2017)
CMAS (Opening 5/22/2017-6/1/2017) 10

11. Student End of Year

12. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
The End of Year Collection is in Soft Open. Districts are able to create snapshots using their Student Interchange Data.
The file formats are the same as you used with Student October.
Only error free interchange records will be pulled into the snapshot. Please work on interchange errors before creating a snapshot
annual report with the following information:
• Levels of school readiness demonstrated by students enrolled in kindergarten
• Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity

13. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
New changes:
The student End of Year page has been updated:
The page is now divided into sections for the Regular Process, Cross LEA phase, Post-Cross LEA phase and resources for understanding the rates generated by the collection
All of the previous resources are still available and in the process of being updated for the current collection year.
An updated error list has also been posted. This week, rules SE124, SE125, SE129, and SE133 were inactivated. This allows a student who exits a school with a 25, 45, 55 exit type to return to any appropriate school in the district after an extended absence or expulsion.
annual report with the following information:
• Levels of school readiness demonstrated by students enrolled in kindergarten
• Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity

14. Upcoming Training Webinars Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
Webinar Dates:
May 1 2:00 – 3:00
May 3 10:00 – 11:00
May 5 9:00 – 10:00
Login Information:
Call-in number:

15. McKinney Vento

16. McKinney Vento Collection
District Homeless Eduation Liaisons provide school level data on Homeless Education in districts during the McKinney Vento collection.
To reduce the collection burden and improve accuracy, CDE has been reconciling these school totals with data provided in the End of Year collection.
To ensure that this data is reported accurately, CDE is offering a new report for districts

17. Homeless Detail Report
There is a new Homeless Detail Report available in the Student Profile Cognos reports
This report displays all students reported as homeless during a school year as they appear in your most recent Student Interchange files
District data representative will want to reconcile this report with their district liaisons prior to EOY submission. A list of liaisons is available here: eless_liaisons

18. Directory

19. Directory 4 Day School Week Application
Submit Your Annual Four-Day School Week Application by May 12, 2017
School districts operating a four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades To be considered for the of school year, please complete the application via Data Pipeline by Friday, May 12, Districts requesting approval are not obligated to follow their proposed calendar if their local planning is not finalized. 19

20. Directory Districts that have submitted Data for 4 Day
0050
BENNETT 29J
0110
SANGRE DE CRISTO RE-22J
0170
DEER TRAIL 26J
0260
VILAS RE-5
0270
CAMPO RE-6
0290
LAS ANIMAS RE-1
0310
MC CLAVE RE-2
0500
SALIDA R-32
0520
CHEYENNE COUNTY RE-5
0560
SANFORD 6J
0640
CENTENNIAL R-1
0740
SIERRA GRANDE R-30
0770
CROWLEY COUNTY RE-1-J
0860
CUSTER COUNTY SCHOOL DISTRICT C-1
0880
DENVER COUNTY 1
0890
DOLORES COUNTY RE NO.2
0930
KIOWA C-2
0940
BIG SANDY 100J
0950
ELBERT 200
0960
AGATE 300
0970
CALHAN RJ-1
1050
ELLICOTT 22
1060
PEYTON 23 JT
1070
HANOVER 28
1220
GARFIELD 16
1330
GILPIN COUNTY RE-1
1340
WEST GRAND 1-JT
1350
EAST GRAND 2
1380
HINSDALE COUNTY RE 1

21. Directory Districts that have submitted Data for 4 Day
1400
LA VETA RE-2
1420
JEFFERSON COUNTY R-1
1430
EADS RE-1
1440
PLAINVIEW RE-2
1460
HI-PLAINS R-23
1500
BURLINGTON RE-6J
1600
HOEHNE REORGANIZED 3
1760
KIM REORGANIZED 88
1780
GENOA-HUGO C113
1790
LIMON RE-4J
1810
KARVAL RE-23
1828
VALLEY RE-1
1850
FRENCHMAN RE-3
1990
PLATEAU VALLEY 50
2505
WELDON VALLEY RE-20(J)
2520
EAST OTERO R-1
2530
ROCKY FORD R-2
2660
LAMAR RE-2
2670
HOLLY RE-3
2680
WILEY RE-13 JT
2710
MEEKER RE1
2720
RANGELY RE-4
2750
SARGENT RE-33J
2780
SOUTH ROUTT RE 3
2790
MOUNTAIN VALLEY RE 1
2800
MOFFAT 2
2865
REVERE SCHOOL DISTRICT
3010
CRIPPLE CREEK-VICTOR RE-1
3030
AKRON R-1
3050
OTIS R-3
3120
GREELEY 6
3146
BRIGGSDALE RE-10
3147
PRAIRIE RE-11
3148
PAWNEE RE-12
3200
YUMA 1
3230
LIBERTY J-4
9030
Mountain Boces

22. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 22

23. READ

24. READ Updates
At this time, districts should have completed or are currently working on:
Creating and submitting beginning READ file to ensure correct file layout
Creating and submitting information required for the completion of the READ budget planning survey
Current Defects
None at this time
Recently Corrected Issues

25. COGNOS Reports
Report that you will pull to identify where the errors are in your file
Report that allows a view of your entire file with grade level included
Report that shows the number of students identified with SRD by school and grade level (great way to validate data
Pre-populated excel file of your 4-7 grade cohort students

26. READ Resources
READ Collection resources can be found at: ne
Upcoming webinars
Recorded webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc.
Questions?
Contact Whitney Westgaard, READ Data Collection Manager
Phone:

27. Discipline Interchange

28. Discipline Timeline May 8th: Interchange Files must be uploaded
24 38 Districts have reported discipline data! 5 Districts reported “Exempt” Status
April 3rd: Discipline Interchange Available (Opened 03/28/2017)
7 14 Administrative Units have created a Snapshot!
May 1st: Special Education Discipline Snapshot Opens (Opened 03/28/2017)
May 8th: Interchange Files must be uploaded
Discipline, IEP, Student
June 8th: Admin Units create snapshot
June 22nd: 90% of the total Discipline Action records must be included in the Discipline Action file
July 12th: Discipline Action errors resolved
August 15th: Complete Special Education Discipline Snapshot created
August 16th -
August 23rd: Report Review Week
August 23rd: Complete Special Education Discipline Snapshot created
Submit Data to CDE
Upload required reports to Data Management System
Discipline (students with disabilities) – Kristi Gleason

29. Exempt Status
Steps to Report Exempt Status: See slide 54 If you reported Yes (no discipline actions to report) and then reported discipline data be sure to go back and select No on the exempt screen.

30. Received Services During Expulsions
Central tenet of IDEA: the guarantee of a free and appropriate public education for students with disabilities.
Beyond a certain point, long term suspension and expulsion may threaten the student’s right to a free and appropriate public education. In 1988 the Supreme Court set a standard of 10 days as the dividing line between typical short-term discipline and long-term change that triggers the FAPE guarantee for students with disabilities.
Beyond 10 days, a disciplinary removal is considered a change of placement triggering the special education protections against arbitrary removal.
CDE wants to know if services were received when change in placement meet the criterion of more than 10 consecutive days. We’ll change the exception process to only trigger when services were not received in cases where days removed exceed 10 days.
Discipline (students with disabilities) – Kristi Gleason

31. Change in placement criterion
More than 10 consecutive school days
A series of removals that constitute a pattern by summing to more than 10 days in a school year
Length of each removal
Total time removed
Proximity of the removals to one another
Whenever change-in-placement criterion is met, students with disabilities must be provided with services that enable them to meet the goals in their IEPs
Discipline (students with disabilities) – Kristi Gleason

32. Contact Information
If you have ANY questions about the Special Education Discipline Data Collection please feel free to contact us.  We are just a phone call away!
Kristi Gleason Collection Lead
Lindsey Heitman
Please include the following team members in your communications
In the subject line of the if you would please include the following information:
District Number (four digit code)
Administrative Unit Number (5 digit code)
Subject of the along with any business rules or name of a report if applicable.
In the body of the
Please include your phone number! Thank you
Discipline (students with disabilities) – Kristi Gleason

33. Special Education EOY – Upcoming Webinars
Webinar Dates:
Tues May :00 – 12:00 New Respondent Training
Mon May :00 – 3:00 Annual Training Webinar
Wed May 10 2:00 – 4:00 Annual Training Webinar (5/8 repeat)
Login Information:
Call-in number:
* s with more information will be sent prior to webinars!
Questions? Contact Lindsey Heitman: (303)

34. Civil Rights Data Collection (CRDC)

35. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
Deadline is Friday, April 28, 2017
Colorado Progress
58 certified
13 100% complete (have not certified)
43 over 90% complete
AWS (Advance Website)
Partner Support: (855) or
Jan Rose Petro

36. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
OCR is addressing an issue related to errors showing in CRDC AWS that are not really errors.
This is keeping LEAs from certifying.
OCR’s development team is resolving- deploy fix tonight.
Colorado districts are reporting AWS is extremely slow. CRDC reports servers overloaded!
A deadline extension has been requested.
Discuss on a call with states later today.
Jan Rose Petro

37. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
CDE provided files to CRDC contacts to correct errors
Section III: Classes, Course Enrollment, and Program Enrollment – Classes in Algebra I and Geometry in High School (Grades 9 through 12 only)
Section VII: Student Discipline  -  LEP counts
Files were sent securely through SFTP
LEAs may resubmit these files if they have not yet overwritten and/or use for validation purposes
Jan Rose Petro

38. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
CRDC contacts are
SHARP!!!
THANK YOU!!!
Jan Rose Petro

39. CRDC Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 39

40. SBD

41. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Review Timeline*
Assessment
Dates 1
ACCESS for ELLs
03/16-03/29 2
CO SAT/PSAT 10†
05/15-05/24 3
CMAS
Science/social studies
CoAlt science/social studies
ELA/math (PARCC)
CSLA
05/22-06/01 4
CoAlt: English Language Arts and Mathematics (DLM)
06/19-06/27
*DACs and data respondents will receive updates about collections as needed.
†Will count for accountability reporting beginning in 2017
*SBD manual page 2*
Assessment ∙ Melissa Mincic ∙ or

42. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Manual & Webinar
Assessment Unit homepage ↓
Trainings
Data Trainings
SBD Manual
SBD Webinar
*SBD manual page 2*
Assessment ∙ Melissa Mincic ∙ or

43. Data Pipeline Assessment Collections User Roles
Description
LEA viewer
Can only view data and reports
LEA user
Can view data and reports
Can download, edit, and upload data
LEA approver
Can approve data†
*Assigned by Local Access Manager (LAM). Individuals may be assigned roles in
several or all SBD collections but may only have one user role per collection.
†Districts can ensure that SBD data have been submitted using the Status
Dashboard tab in Data Pipeline.
*SBD manual page 6*
Assessment ∙ Melissa Mincic ∙ or

44. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Reviews Contacts
Melissa Mincic
SBDs
ACCESS for ELLs
CMAS
DLM
Shangte Shen
SBD
CO PSAT 10/CO SAT
Assessment ∙ Melissa Mincic ∙ or

45. Thank you for joining us today!
Next Town Hall:
Thursday, April 27th, a.m.-10 a.m.