1. #ISUCIT

2. Advanced workflow solutions using Formstack and My.IllinoisState
Arturo Ramirez
Jordan Thompson
#ISUCIT

3. Formstack: Collecting restricted data
Always refer to Data Classification Policy 9.8.1
Consult with the Information Security Office (ISO)
AT.IllinoisState.edu/ISO/forms
Collecting Restricted Data
Require approval from Data Steward with oversight of the data field to be collected
Collecting Highly Restricted Data
Require approval from Data Stewardship Council (DSC)
#ISUCIT

4. Formstack Security Form Password SSL Encrypt saved data
Encrypt notifications
#ISUCIT

5. Formstack security: Encrypted form data
#ISUCIT

6. Formstack Workflow approval feature
#ISUCIT

7. Multi-approval example
#ISUCIT

8. Approval Notifications
#ISUCIT

9. Formstack approval process
1. If one person denies an approval on a submission, will the whole submission be denied? A: Yes, in order for a submission to be marked as approved, every approver MUST individually approve the submission. If all approvers are in agreement one approver can use the ‘skip’ feature to save time. 
2. Once a submission has been approved by all approvers, can it be undone? A: Only if the submission is waiting to be approved by other members of your team. In that case, you can still change the approval status, as the submission is in a "pending" mode.
3. Do I have to log into Formstack to approve/deny a submission? A: No, when a form enabled with Approvals is submitted, an is sent to all approvers and they may approve or deny a submission right from the . The only exception to this is if you require your approvers to login to approve/deny a submission.
3. Does an approver need their own Formstack account? Yes
#ISUCIT

10. DEMO: Integration between Formstack workflow & My.IllinoisState
#ISUCIT

11. #ISUCIT