1. Project Readiness Assessment Workshop
Gregory Kiefer, President & CEO
Doug Robbins, Senior PM

2. Quick Workshop Overview
Short Presentation on Project Readiness
Break into 5 groups of 10
Facilitate case study discussions with each team (15 minutes)
Short presentation by each team (<5 minutes each)
Wrap up

3. Thank You Workshop Facilitators Kenny Moore, CDPH Chi Emodi, FI$Cal
Fresh Air Consortium Case study
Chi Emodi, FI$Cal
City of Drones
Hali Reyes, Executive Director, CalWIN/WCDS
Oregon Oversight Agency
Jenny Kennedy, Data Processing Manager, Information Services, DOF
Retire Rich Tomorrow Corporation
Doug Robbins & Greg Kiefer
Hoosier Lottery

4. Agenda Advertisement Project Readiness Assessment Workshop
Steps for participants
Case studies
Conduct review with team
Team Presentations

5. Kiefer Overview
California based company that delivers award winning innovative solutions for our customers.

6. Technology Expertise SharePoint, Site Core & Office 365
Mobile Development
Power BI
Nintex – Advanced Workflow & Forms

7. Project Readiness Assessment
Risk Management
PMBOK Risk Definition:
A PMBOK Risk is an uncertain event or condition that, if it occurs, has a positive or negative effect on the project’s objectives.

8. Project Readiness Assessment
Risk Management
A PM’s epiphany

9. Project Readiness Assessment
Purpose for assessing the client’s readiness to begin work:
is to ensure that the project team will have the best opportunity to achieve project success by performing an informal risk assessment prior to kickoff.

10. Establishing a Process
It is important to establish and complete processes to ensure project success.
Why is this type of an assessment an important step?
Kenny Moore
CDPH ITSD Planning and Project Management Branch

11. Project Readiness Assessment
Project Delivery Summit 2015
Project Readiness Assessment
PRA Topics
List contains prompts, often phrased as questions, to guide the client conversation.
They are organized into the following categories:
Project success
Scope
Business and political environment
Business Processes
Client Responsibilities
Internal Factors
People
Kiefer Consulting, Inc.

12. Project Readiness Assessment
Project Success (200 Points)
Prompt
Response
How do we know when we are done? What does done look like?
Sponsor and Steering committee: Who will be involved and how often?
Resistance to change: Are there influential people who are not supporting the projects objectives?
When was the last time you implemented a project/technology that required organizational change? How was it received?
Mutual risk and mutual benefit. How committed is your organization to making this a win/win? We estimated the work effort to deliver the solution is x duration, how will you work with us to ensure that we stay within that budget?
How would you define a successful ‘partnership’?

13. Project Readiness Assessment
Summary
Category
Assessment Points
Maximum Possible
Project success
200
Scope
100
Business and political environment
Business Processes
Client Responsibilities
Internal Factors
People
Total Points
900
Success Probability (Assessment/Maximum Points) %

14. Project Readiness Assessment
Success Probability
Success Probability
Project Manager to Client Conversation
100% Go
>80%
75%-79%
60%-74%
<60%

15. Case Studies Fresh Air Consortium City of Drones
Oregon Oversight Agency
Retire Rich Tomorrow Corporation
Hoosier Lottery

16. Project Readiness Assessment
PRA WORKSHOP
5 TEAMS
Identify a spokesperson
Identify a scribe
Will Provide handouts
A Facilitator will be assigned to your team (15 minutes)
Complete your Assessment
Prepare brief summary
Present findings to the audience (5 min max per team)

17. Project Readiness Assessment
TEAM PRESENTATIONS

18. Project Readiness Assessment
WRAP - UP