1. Elite Athletes’ Briefing
Thursday 10th May 2018
Elite Athletes’ Briefing
Hello and the warmest of welcome to you all to the 2018ITU World Triathlon Series Yokohama, Elite Athletes Briefing.

2. Briefing Agenda Welcome and Introductions Competition Jury
Schedules and Timetables
Check-in and Procedures
The Course
Post-race Procedures
Weather Forecast
Briefing agenda: these are topics which we will go through in the next 15 to 20 minutes, will take questions at the end of the briefing.

3. Welcome and Introductions
Shin Otsuka (JPN), ITU VP, ASTC SVP, JTU Snr. Exe. Director
Terry Sheldrake (NZL), ITU EB Member
Kris Gemmell (NZL), ITU WTS Manager
Thanos Nikopoulos (GRE), ITU Technical Delegate
Lyndell Murray (AUS) , ITU Head Referee Elite Women
Juliet Fahey (NZL), ITU Head Referee Elite Men
Dr. Toshihito Katsumura (JPN), ITU Medical Delegate

4. Competition Jury Thanos Nikopoulos (GRE), Chair
Terry Sheldrake (NZL), ITU EB Representative
Shin Otsuka (JPN), JTU Representative

5. Schedule and Timetables
Today (after this briefing)
18:30 Race pack pick-up
Your race package includes:
Helmet stickers (3x)
Bike sticker (1x)
Body decals (4x)
both arms and both legs
do not cut off the WTS logo
Accreditation Card – this will be required at ALL TIMES to access venue and athletes lounge
18:30 Medical meeting
19:00 Athletes dinner

6. Schedule and Timetables
Friday
06: :00 Bike Course Familiarisation
– meet in front of Hotel Monterey
Athletes are not allowed to ride inside the Aka-renga park, at the Yamashita Rinko Line Promenade, and inside Yamashita Park at any other time.
15: :45 Swim Course familiarisation

7. Schedule and Timetables
Saturday
06: :10 World Paratriathlon Series
– no access on bike course

8. Schedule and Timetables
Saturday
Elite Women
08: :30 Athletes’ Lounge check-in
09: :50 Transition check-in
09: :50 Swim warm-up
09:55 Athletes’ introductions
10:06 Elite Women start
12: :30 Medal ceremony

9. Schedule and Timetables
Saturday
12: :00 Traffic Safety Parade & Cycle events – stay on run course for warm-up
12: :00 Run course measurement – coaches want to measure the course please register with CRO
after briefing (one coach per NF)
Elite Men
11: :30 Athletes’ Lounge check-in
12: :50 Transition check-in
12: :50 Swim warm-up
12:55 Athletes’ introductions
13:06 Elite Men start
15: :15 Medal ceremony

10. Access to Venue Medical Entry To Swim Start Transition Finish
Athletes’ Lounge
Medical
Recovery
Bike Check
Entry

11. Check-In Procedures
Bike Check - before entering Athletes Lounge
Refer to 5.2 & 5.3 in Competition Rules
Handle bars with clip-ons
Wheels (non authorized UCI wheels rule)
Labeled spare wheels collected at bike check and returned to athletes lounge
Disc brakes are now legal and spare wheels with disc brakes may be placed at the team wheel station however they are not allowed in the neutral wheel station
Bike frame
Helmet
Bike mechanic service is available at the athletes lounge from 5:30am to 11am.

12. Check-In Procedures Bike Check - before entering Athletes Lounge
Saddle position (-5cm ≤ Men & -2cm ≤ Women) Random 25%
Approved exceptions on ITU website
Approval for the addition/modification of any equipment to the bike, MUST be obtained from the Head Referee up until 10 minutes from the end of this Athlete’s Briefing
Mechanic service available
Bike mechanic service is available at the athletes lounge from 5:30am to 11am.

13. Check-In Procedures Athletes’ Lounge
Uniform and race gear check (name, country, logos, ITU logo, zippers) – photos taken of each uniform
Wearing other uniform during the race = DSQ!
Body marking check (both arms, both legs)
Timing chip & data tracking chip distribution
Swim cap distribution
Leave bags in the Athletes’ Lounge (race number sticker on your bag).
Bags at Athletes’ Lounge move to Recovery Area .

14. Check-In Procedures Transition Area
Helmet – Do not leave helmet straps fastened in transition
Running shoes go outside and in front of your box
Helmet on bike
The bike must be racked in the first transition by the rear wheel and in the second transition by either wheel
At the transition: remember to leave your helmet strap unfastened in the transition, athlete who does not comply will receive a 15 seconds time penalty in TA1. Please note about the new rule on helmet branding, there in on limitation of manufacturers or sponsors logos on the helmet, but these logos must be incorporated to the helmet and are not stickers. The only stickers allowed are the race numbers. Running shoes on the ground and close to your box; helmet on the bike; label your spare wheels, and check in your spare wheels at the bike check. They will be collected there and returned to the athletes’ lounge. Rack your bike with the front wheel point towards the transition in TA1, and you may rack your bike with either wheel in TA2.

15. The Course
We start with 2 laps swim in the sea near Osanbashi Pier, then onto the bikes, 9 laps of 4.5k each, make up the 40k total distance, it’s flat but there are more than 20 turns in each lap, so quite technical, snakes round the Cosmo Clock Ferris Wheel, this year the bikes will make a detour through the Red Brick Warehouse, on to the run, 4 laps of 2.5k each, take the athletes around the Kanagawa Prefecture Government Building, u-turn at the Elephant Nose Park, and back to the Yamashita Park.

16. The Course Swim 2 Laps of 750m = 1.5km Bike 9 Laps of 4.45km = 40.05km
Run
4 laps of 2.5km = 10km
The course: swim will be two laps of seven hundred and fifty meters, a total distance of one point five k; bike will be 9 laps of four point four five k, a total distance of forty point zero five k; and run will 4 laps of two point five four k, a total distance of ten point one six k.

17. Pre-Start Procedure Athletes’ Introduction
10 minutes before your start, line up at the transition
Wear the official swim cap/ 2nd swim cap unbranded
When you are introduced, jog to the swim start platform
Quickly select your start position
After selecting your position, stay behind the pre start line
Blocking more than one position = DSQ

18. Start Procedure Athletes in position:
The start can be given any time the Head Referee announces “On Your Mark”
Electronic Horn Blast
The race starts
Athletes not moving forward at the start will receive a time penalty of 15 seconds in TA1
Delayed start athletes will move forward on the call of the designated official

19. False Start Procedure False start with many athletes:
Several horn blasts
Kayaks in front of you
Everyone goes back to his or her original start spot
Valid start but with early starters:
If someone starts before the horn and every one else starts with the horn, the false starter will receive a time penalty of 15 seconds in TA1
During the time penalty the athlete cannot touch any race equipment

20. Swim Course Today at 11:00 Water temperature 15.3°C
Air temperature 18.8°C
WBGT °C
Relative Humidity 50.5%
Final decision 1 hour before race start
2 laps (total distance of 1500m) – clockwise
Distance to the first turn buoy 310m
Pass all buoys on the right shoulder
Swim behaviour will be closely monitored and recorded by water based and Video Review officials
Take wetsuit, cap, goggles to transition into the box

21. Swim Behaviour Monitoring
Definition from the ITU CR 4.1:
e.) Athletes may sportingly maintain their own space in the water:
(i) Where athletes make accidental contact in the swim and then immediately afterwards move apart no penalty will be incurred;
(ii) Where athletes make contact in the swim, and an athlete continues to impede the progress of the other athlete without moving apart, this action will result in a time penalty;
(iii) Where athletes deliberately target another athlete to impede their progress, gain unfair advantage and potentially cause harm will result in disqualification and may be reported to ITU Arbitration Tribunal for potential suspension or expulsion.

22. Swim Behaviour Monitoring
Definition from the ITU CR 4.1:
There will be additional boats and Technical officials deployed on the swim course to monitor athletes’ behaviour in this respect.
Infringements will be recorded and appropriate action will be taken dependent on the rules definition from the previous slide.
Please respect your fellow competitors and keep the race fair.

23. Swim Course

24. Transition Individual bike racks Name, number, country code and flag
All used equipment goes into your box
Failure to put equipment in box = 15 second penalty on run PB
Mount line at the end of the TA (GREEN LINE)
Dismount line at the beginning of TA (RED LINE)

25. Transition
Dismount
Mount

26. Bike Course 9 laps of 4.45km (total distance of 40.05km)
Ride through transition each lap
Flat, technical (red brick area/ park)
2 Wheel Stations (WS): for location see map
1 Team Wheel Station (30m)
1 Neutral Wheel Station (approx. 2km)
3 Littering zones for bike (Run Aid Stations)
Lap counter: at the exit of transition
Lapped athletes are out of the race
First runner – last biker scenario

27. First Runner / Last Biker Scenario
Bike Course
Wheel Station
First Runner / Last Biker Scenario
Littering Zones
Littering Zones
Wheel Station
Littering Zones

28. First Runner Last Biker Scenario
Bike Course
First Runner Last Biker Scenario
Elephant Nose Park
Run U-Turn setup after last biker goes pass the run U-turn point on final lap.

29. Neutral Wheels Front 4 x 700C Rear 4 x 700C 11 Cassette Shimano

30. Caution signal: sharp whistles and or red flags
Caution signal: volunteers will whistle and wave the flag to alert you for any caution on the FOP.

31. Run Course 4 laps of 2.5km (total distance of 10km)
Lapped runners – cannot run with leading runners
Aid Stations and Littering Zones
3 per lap (for location see map)
Sealed water
Discard bottles and litter in the Littering Zones as indicated by the following signs

32. First Runner / Last biker Scenario
Run Course
First Runner / Last biker Scenario
Aid Station
Penalty Box
Aid Station
Aid Station

33. Run Penalty Box
Penalty box is for infringements in: Swim, TA1, Bike, TA2 and Run
e.g.: swim conduct, mount before mount line, dismount after dismount line, equipment outside your box, rack the bike outside your own space, littering outside the littering zone, etc.
Location: Before entering the finish chute
Information: White board to show race numbers (and letter) (Athletes need to read the board)
Procedure: 15 second time penalty served on any lap of the run
If you do not stop, it will result in a DSQ

34. Run Penalty Box
If you incur a penalty, you will find your number plus a letter code indicating the nature of the infraction:
D = Dismount Line Violation S = Swim Conduct
M = Mount Line violation E = Equipment Outside Box
L = Littering V = Other Violations
For example:
12D….athlete #12 received a time penalty for a dismount line violation
2x12ME…athlete #12 received 2 time penalties for mount line and equipment outside the box violations

35. Post Race Procedures Photo-finish
No congestion in the finish area: go to mixed zone/recovery area
For Top 3 and Series Leaders
TV/Flash Interviews
Medal Ceremony
Media “Mixed Zone”
For awards, dress “up” – with race uniform (or country clothes) Ambush marketing rules apply
Prize money will be wire transferred to the athletes
Post-race procedure: Photo-finish, please proceed to the mixed zone or recovery area after you finish to avoid congestion in the finish area; top 3 and series leaders, officials will direct you to the media area for TV interviews, then it will be followed by the medal ceremony, after the ceremony, please proceed to the mixed zone for further media interviews. For the medal ceremony, please dress up – you may wear your uniform or country clothes, and again, the ambush marketing rules apply here. ITU will wire transfer the prize money to you.

36. Ambush Marketing Rule Ambush marketing is defined as:
“Deliberately using the opportunity of live television and media photographers to expose the sponsor logos larger then the approved sizes, and/or equipment or objects not provided by LOC or ITU.”
The consequence for this behaviour is that the athlete will immediately forfeit their prize money for that event, if any
Please follow the ambush marketing rule

37. Post Race Procedures Anti-Doping Control
Photo ID is needed for every athlete to go for testing.
Team Medical Access
Only team medical will be allowed to enter the medical tent after ITU Medical Delegate’s permission.
Every NF can have 1 team medical accreditation. Team doctors should register with the ITU Medical Delegate.
Team Medical Doctors’ Meeting
After this briefing with Medical Delegate and LOC Doctor.
Immediately after this briefing, we will have a team medical doctors meeting with the medical delegate and LOC doctor.

38. Coaches Areas
Coaches wristbands will only be distributed to those coaches who’s National Federations registered them through the on-line system
They will have access to:
Athletes’ Lounge/Post Recovery Area
Swim Start Area
Penalty Box Area
Wheel Station (Team Wheels) Area
Coaches Areas: coaches accreditation will be distributed to those whose NF have registered them through the online system; coaches will have access to:

39. Coaches Areas
Coaches Area
Coaches Area
Coaches Area

40. Coaches Run Access
One coach per NF is allowed to have access on the site run course for 45 minutes from 12:15 between the elite events, in a time when course is properly setup and secured.
Vests are provided to those coaches from the LOC.
All coaches will start at the same time from the same start point (meeting point) at Transition.
Coaches who require this access, must register with the technical officials following this briefing.

41. TV post race production
Go Pro cameras may be placed on two athletes bikes
Images will be used in the post race production, with credit given to the athlete carrying the camera
The camera will be mounted at the front or the back of the bike
Athletes will be selected by the ITU

42. Athletes Agreement
There has been a change in the procedure of filling the Athlete’s Agreement.
All Athletes will have to fill in their data on their Admin page of the ITU Website before competing in their first event, or if there is any change.
If you need logins please contact
Following the briefing you will sign the Agreement before taking your race package, that does not include the section with detailed information.
The reason for this change is to integrate the information of the athletes to the same database – which is not public – and to avoid any missing or inaccurate information.

43. Athletes Agreement
You must hand in the agreement with the following completed in order to receive your race pack
Name:
Date:
Sign the agreement:
No agreement = no race pack !*
* except athletes who have already signed an agreement in 2018

44. Outreach program
ANTI DOPING OUTREACH PROGRAMME
As last year, JTU and JADA want to invite all the elite athletes and parathletes to their Outreach Programme
WHERE: Dining hall at the Monterrey Hotel
WHAT: lots of activities around anti-doping and the Play True campaigns, and you will be able to watch the JADA’s Manga Movie & Torch Relay Movie

45. Alert Evacuation Plan Hotel Monterey World Porters
Earthquake
or Tsunami
Alert
Hotel Monterey
Swimming or near the main venue
World Porters
Biking in the Minatomirai area
Proceed up more than 3 floors
Leave your bike

46. Evacuation Plan

47. Weather Forecast Temp Weather Friday Min. 13°C Max. 21°C Temp Weather
Saturday Min. 15°C
Max. 25°C

48. Access to Briefing Information

49. Thank you! Have a great race!