1. Creating and Sending Letters for Processed Applications

2. Creating and Sending Letters for Processed Applications
Creating Application Letters
Sending Letters
Locating Applications
***Font Size 40 & 22 - Corbel

3. Application Letters apply to applications processed this year.
Direct Certification and Expiring Grace are POS, not Application Letters,
because they do not belong to a processed application.
Application Letters apply to applications processed this year.
Direct Certification and Expiring Grace are POS, not Application Letters, because they do Not belong to a processed application.
We’ll review these letters in another lesson.
We’ll review POS letters in another lesson.

4. Creating Application Letters
Browse to >Community>Letters and click Create Letter, then choose Application.
Browse to >Community>Letters

5. Mouse over the function keys; a popup will describe they’re function.
Give it a Name, Description and Language and you’re ready to create your new letter.
Mouse over the function keys; a popup will describe they’re function.
Type in the contents of your Letter or, if you’ve already got it in electronic format, simply Copy/Paste.
Use Merge Codes to insert the appropriate data for your students into each letter.
Choose the applicable code from the dropdown list.
Be sure to Save when finished.
Give it a Name, Description and Language.
Mouse over the function keys; a popup will describe they’re function.
Type in the contents of your Letter or, if you’ve already got it in electronic format, simply Copy/Paste.
Use Merge Codes to insert the appropriate data for your students into each letter.
[STUDENTNAMEELIGIBILITYVERTICAL] will include all students in the household and is used when sending One Letter per Household.
Choose the applicable code from the dropdown list.
Be sure to Save when finished.

6. To locate students receiving the letters browse to >Community>Free and Reduced>Applications

7. The default view will display All applications Processed to Date.
Then select the records
And Print Letters
The default view will display All applications Processed to Date.
Typically, at the end of your processing day, you will Select Today
Then Select the records
And Print Letters
Typically, at the end of your processing day, you will select Today

8. And choose whether to Print One Letter Per Household
Select All or New Only (excludes students who have already received a letter)
And choose whether to Print One Letter Per Household
And then Process Letters to finish
Select the appropriate letter
Select All or New Only (excludes students who have already received a letter)
And choose whether to Print One Letter Per Household
And then Process Letters to finish
Select the appropriate letter
Note that only Application letters
are displayed

9. Choose by Date or for In Review Pick a Date Range
(You can also use >Student Records to find and review a applications, as shown on the next page)
The Application page offers a wide variety of filtering options to locate Applications.
Choose by Date or for In Review
Pick a Date Range
And/or enter Filter Criteria
Enter all or part of the appropriate word or value
to locate records with that value
The default is Contains but can be changed
The Application page offers a wide variety of filtering options to locate Applications.
(You can also use >Student Records to find and review a applications, as shown on the next page)
Choose by Date or for In Review
Pick a Date Range
And/or enter Filter Criteria
The default is Contains but can be changed
Enter all or part of the appropriate word or value to locate records with that value
Double click the record to access the application
Double click the record to access the application

10. The application will display.

11. You can also access applications through Student Records
Locate the student and click the Eligibility/Application #
Locate the student and click the Eligibility/Application #
to open the application.

12. Thanks for Learning!. Please do not hesitate to contact us if you have questions.