1. Lisa Ruff Business Productivity/Accessibility TS Microsoft Federal

2. Evolution of a process - The Road to Productivity
Manual
Process
Islands
Connected
Processes
Smart
Processes
Productivity

5. XML Meets The Office System
Sharing data with/from Microsoft Office
Numerous file formats and versions
.doc, .xls, .mdb, .vsd, .txt, .csv, .rtf, .htm, etc.
Resulted in usable data being locked in documents or unavailable for use within Office
XML makes Sharing Data Easy…

6. XML: Connecting People, Processes, Information
Bringing XML to the Desktop
Connecting users to data
Intelligent applications
Capture and reuse of information
XML
People
Processes
Information

7. XML In The Big Picture The Office 2003 XML Desktop
Access
FrontPage
InfoPath
Word
Excel
Visio
Diagramming
Business and technical drawings connected to Data, SVG support
Supports third-party XML Data
Data Analysis
Tabular, largely numerical data for calculations, and analysis
Data best presented in a grid
Reporting and Storing
Numerical or textual fields
Relational tables in databases
Data Driven Web Sites
Flexible presentation of tabular or hierarchical data
Expanded data reach
Integrate across data sources
Content Authoring
Large areas of text or mixed content
Flexible layout and formatting with XML markup
Information Gathering
Highly structured, grouped information
Form-like with few paragraphs of formatted text

8. Customer-defined XML Schemas
Full support of the W3C's XSD standard
Allows companies to work with data in a format that makes sense to them
Map schema elements to document
Transport only schema-based data through Web services
Users benefit without having to know XML

9. Value of XML in Documents
Easy access to relevant business data in a document context
Storage of structured documents => liberation of content
Extraction of specific data for automated processing
Efficient searching
Repurposing for documents, distribution and data-mining
Increased efficiency of business processes with structured data
Automated report generation and document assembly from data or content repositories
Intelligent applications based on structured documents

10. Solution Benefits With XML Documents2
Business Process Efficiency
Efficient
capture
Validated information
Web service
(loose coupled connection)
+ formatting 1
Improved Data Access
+ intelligent receipt
XML
Text
Document
Fragment
Image
save 3
Searching &
Repurposing
Content
Query
Result 5
Document Assembly
data
formatting
Context-specific
assistance
XML
structure 4
Intelligent Applications

11. Value of XML in Documents
Easy access to relevant business data in a document context
<cname>Rob Collie</cname><ID>G76803</ID><ph> </ph>
Rob Collie
Member: G76803
(888)
Via Web services or URLs
Information on demand
Purchase 7 at $4.95 ea.
Total (incl. tax): $37.42
<qty>7</qty><unitpr>4.95</unitpr><txr>.08</txr>
Benefits
Easier remote access – loosely coupled connections
More usable information – marked with semantic meaning

12. Value of XML in Documents
Storage of structured documents => liberation of content
Extraction of specific data for automated processing
Efficient searching
Repurposing for documents, distribution and data-mining
Give me customer name/phone
Rob Collie
Member: G76803
(888)
Customers purchasing > $100
Approved product logo
Purchase 7 at $4.95 ea.
Total (incl. tax): $37.42
<cname>Rob Collie</cname>
<ID>G76803</ID>
<ph> </ph>
<qty>7</qty><unitpr>4.95</unitpr>
<total>37.42</total>
<cname>Rob Collie</cname><ph> </ph>
<cname>Rob Collie</cname><cname>Julie Smith</cname>
<logo>KCJJIIJJF88F7HHD7DHSHJSBCHC7DGDD…</logo>
Benefits
Better reuse of information – increased value to corporate assets
More accessible information – marked with semantic meaning

13. Value of XML in Documents
Increased efficiency of business processes with structured data
Schema Validation
ID must be 1 letter
followed by 5 number’s
User enters information
Document Structure
Fill-in designated areas
vs.
free flow information
Rob Collie
Member: G76803
(888)
Customer must be in our
database to order
Business Validation
Purchase 7 at $4.95 ea.
Total (incl. tax): $37.42
Business
process
Benefits
Higher quality information – better knowledge, better decisions
Streamlined data capture and manipulation – better responsiveness

14. Value of XML in Documents
Automated report generation and document assembly from data or content repositories
<data2>2</data2>
Rob Collie
Member: G76803
(888)
Purchase 7 at $4.95 ea.
Total (incl. tax): $37.42
<data1>1</data1>
<Word>
</Word>
<format>
</format>
<data3>3</data3>
Benefits
More flexible solution architectures – automated/pre-populated
Reduces human efforts and errors

15. Value of XML in Documents
Intelligent applications based on structured documents
Help content
(information, videos)
Drop-down list of customers
Present customer demographic information
Present customer purchasing history / credit
Present form to enter new customers
Guidance information for completing document
Some Possible Task Pane Content
Rob Collie
Member: G76803
(888)
Connections to back-ends
(retrieve data, images,…)
Calculation or data entry fields
Purchase 7 at $4.95 ea.
Total (incl. tax): $37.42
<cname>Rob Collie</cname>
<ID>G76803</ID>
<ph> </ph>
<qty>7</qty><unitpr>4.95</unitpr>
<total>37.42</total>
Auxiliary information
Possibilities are limitless!
Benefits
More efficiently working with document content
Structured work for more focused, thorough effort

16. Microsoft InfoPath 2003 Enable information workers
to easily gather and re-use information
as part of a business process

17. Building Solutions With InfoPath
A smart(er) client application
Better experience than common browser-forms
Delivers an offline story
Only uses only open standards
Built XML-based from the ground up
Rapid development
Low technical barrier to build forms
Simplified deployment
Variety of publishing options
Vast landscape of solution types and scenarios

18. XML
People
Processes
Information

19. Tools And Resources Resources, How-tos, and Communities at
msdn.microsoft.com/xml
msdn.microsoft.com/office
msdn.microsoft.com/subscriptions/
Install the Microsoft Office System Evaluation Kit