1. Earth Educators’ Rendezvous Workshop Leader Webinar
Introduction
Workshop Design Best Practices
Utilizing the Web Tools
Evaluation Instruments

2. Role of morning workshops at EER
Two- and Three-day workshops:
Provide important educational anchor for Rendezvous
Connect with afternoon program
Technical talks, posters, teaching demos, plenaries, mini-workshops
Unique format – opportunity for “homework”, daily feedback

3. Role of morning workshops at EER
Two- and Three-day workshops:
Workshops are interactive, build on research-based pedagogies.
Learning from experts
Learning from peers
Include time to work on relevant courses, programs.

4. Workshop Preparation, for you
Workshop descriptions currently online
Additional pages for
Daily program
Participants list
Other, for example:
Pre-meeting surveys
Participant workspaces

5. Workshop Preparation, for you
Prepare and upload daily program
Identify daily leader roles. Who is:
Leading activities
Creating materials, making copies
Adding materials to workshop pages (and when?)
Reviewing pre-workshop surveys or distributing homework

6. Workshop Preparation, for your participants
Please require some preparation in advance of the workshop.
Coming prepared is as important for a workshop as it is for a class.
A variety of approaches can be used to prepare participants for the workshop:
Reflection on their workshop goals
Participation in pre-workshop discussion or surveys of needs
Review of applicable article(s).
Discuss your pre-workshop needs with your WebTeam person so that any needed pages or forms can be in place.

7. Workshop Design and Best Practices
Think of it as a well designed lesson
What are your goals for the workshop?
How will you assess if the participants successfully met your goals?
What activities will allow you to achieve your goals for the workshop?
1.Workshop Goals
3. Workshop Activities
2. Feedback & Assessment
Situational Factors (e.g., workshop size, room characteristics, participant experience, etc.)

8. Workshop Design and Best Practices
Active engagement of participants during the workshop
Avoid creating a workshop where participants do not participate.
Keep presentations relatively brief (~15-20 minutes max)
Consider breaking your agenda into chunks or segments that last minutes

9. Workshop Design and Best Practices
Model Effective Pedagogy
Foster participation using Take a few minutes to list some of the types of activities you plan to use during your workshop to get people involved and give them experience with good practice use the chat

10. Workshop Design and Best Practices
Model Effective Pedagogy
Foster participation
Small, large group discussion
Short problem-solving tasks
Report outs
Reviews of resources
Gallery walks
Consensograms
Provide opportunities for participants to develop sample materials and/or lessons

11. Workshop Design and Best Practices
Give participants time to interact and share experience/knowledge
Participants bring valuable experience, ideas
Include mechanisms for sharing experiences and expertise
Consider starting with an icebreaker activity that illustrates similarities and differences among participants (Sort group on basis of classes taught, types of institutions, years of experience, favorite ice cream flavors, etc.)

12. Workshop Design and Best Practices
Give participants time to interact and share experience/knowledge
Include mechanisms for sharing experiences and expertise
Provide an early opportunity for participants to articulate their goals for the workshop (individuals  small groups  report out)
Encourage participants to describe how they dealt with situations that others bring up in discussions (you don’t have to have all the answers)

13. Design to Support Reflection and Transfer
Emphasize practical applications
Provide examples of application of workshop topics by giving participants real world situations to address
Developing or adapting an activity for their own class
Analyze examples of existing work
Tip: Review existing materials (e.g., On the Cutting Edge) and consider how they would adapt them for use in their own classes or rank multiple examples on basis of utility for their instruction

14. Design to Support Reflection and Transfer
Give participants time to make progress on a specific task that connects the workshop to their teaching
Allows participants to reflect and to make progress on adapting workshop content to their own needs.
Provides opportunities for participants to work one-on-one or in small groups with like-minded peers and/or brainstorm with workshop leaders.
Consider revisiting one or more activities over the course of the workshop to add new components as new information and ideas are provided.

15. Design to Support Reflection and Transfer
Encourage participants leave the workshop with specific plans for future action
Workshops may produce actions leading to changes in teaching practice, development of new learning resources, department-level planning or community-wide action.
Make this a clear goal for the workshop
Devote sufficient workshop time to planning next steps, getting feedback from peers.
Participants can complete and upload Action Plan documents that scaffold work during the workshop. Speak to your WebTeam person for examples.

16. Design to Support Reflection and Transfer
What, other than new knowledge and warm feelings, will your participants take away from the workshop that they didn’t have when they started?

17. Utilizing the Web Tools
Make use of the workshop website
Will introduce Program, Pre-workshop Survey, Participant Workspaces
Additional pages of resources can be added to your website if you wish.
Program Example from
Pre-survey Example from
Workspace Example from

18. Web Support Team Monday-Wednesday Workshop assignments:
Preparing for an Academic Career - John
Teaching Online – John
Framework for Transformative Geoscience Education Research – Monica
Intro to Small Unmanned Aerial Systems/Drones – Mitchell
Quantitative Literacy in Undergraduate Geoscience Courses – Mitchell
Changing the Climate of your Climate Change Lessons - Monica
Thursday-Friday Workshop assignments:
Universal Design in Earth Education – John
Google Earth for Onsite and Distance Education (GEODE) – John
Conceptual Frameworks of Earth Systems/Systems Thinking Research – Mitchell
Introduction to Course Design using InTeGrate Materials – Monica
Communicating Science to the General Public – Monica
Developing Student Collaborative/Interdisciplinary Leadership Capacity/Wicked Problems - Mitchell
Program Example from
Pre-survey Example from
Workspace Example from

19. Example Program
Use the program page to organize documents that you would like the participants to access either prior to or during the workshop. Note: we cannot host copyrighted documents on the public program page; work with your support person for work-arounds.
The website will be a resource that your participants can return to when they want to make use of what they learned.
Initial program posted by April 9
Program details down to the half hour by June 4
Finalized program by July 3

20. Example Pre-Survey Optional survey Can use to inform workshop program
Gauge participants’ familiarity with concepts you plan to cover
Find out what participants want to learn about
Find out context for use of materials covered
Submit request for survey/final details by July 3

21. Example Workspace Private space for participants to work
Can link to readings or other documents that can’t be posted on public site.
Can set up worksheet-like pages to facilitate and scaffold brainstorming/discussion; create activities in real-time; synthesize workshop sessions
Useful record of what happened at workshop you and participants can refer back to.
Learn more:
Submit request/details by July 3

22. Evaluation Instruments
Workshop roadchecks (online)
End of Workshop Evaluation (online)
Workshop Summary

23. Evaluation Instruments
Workshop Roadchecks (online, formative assessment)
Use a few roadcheck questions on daily online survey (some examples)
What are the top one or two things you learned today that you will use in your professional work?
Do you have any comments, concerns, suggestions, or complaints about any aspect of the workshop that you would like to bring to our attention?
What aspects of the event were the most valuable for you and why? What aspects of the event were the least valuable for you and why?
What do you need out of the workshop sessions tomorrow (and the next day) to satisfy your goals for attending the workshop?
Conveners will have access to the data from these forms and make use of the feedback as they see fit.
Webteam will provide with you with a link to view the responses to the Roadcheck which will preserve the anonymity of the commenters. That way you will be able to get the comments directly without needing your webteam to scrub the names from the records.

24. Roadcheck
Please allow min at the end of your day for participants to complete this

25. Evaluation Instruments
End of Workshop Evaluation (online)
Standard template will be provided
Rate the design
Did the workshop meet its goals
Overall satisfaction
We can add other questions to get at topics you want to know. Discuss this with your WebTeam person by July 3, 2018.
Informs conveners about the workshops, how they were received, and can help us as we design programming for future years.
Data from the End of Workshop Evaluation will be screened by your WebTeam person to anonymize it.
EOW Example from

26. End of Workshop Eval
Please allow min at the end of your last day for participants to complete this

27. Evaluation Instruments
Workshop Summary
Each team of conveners will write a short Workshop Summary documenting the major activities and outcomes of the workshop. We hope to post these to the public website as an archive of what happened at the workshop.
Make use of the data from the workshop as well as group discussions and notes kept in the workshop workspace.

28. Important Dates
April 9, 2018: A clear workshop program is published online
June 4, 2018: Workshop program is finalized – agenda published with schedule down to the half hour; tell SERC support person what features you want (pre-surveys, workspace, road checks)
July 3, 2018: Finalize details of workshop support with SERC staff (sooner is better– this is the absolute last date to make requests)

29. Questions?