1. AFA Organization (State and Region)

2. AFA State/Region (Introduction)
- Part 3a: State Organizaton
- Part 3b: State Officer Responsibilities
- Part 3c: Region Organization
Region Officer Responsibilities

3. AFA State/Region (Introduction)

4. AFA State Organization
(Introduction)
AFA State
Organization

5. AFA State Organization (Introduction)
- State Purpose
- State Requirements
- State Privileges
- State Responsibilities
- Recommended Officers & Committees
- Establishing a New State Organization

6. AFA State Organization
(Purpose)
AFA State Org. Purpose

7. AFA State Organization
(Purpose)
- Organize and Unify State Chapters
- State-Wide Programs and Projects
- Assistance and Guidance
- Administrative Oversight
- Leadership

8. AFA State Organization
(Requirements)
AFA State Org. Requirements

9. AFA State Organization
(Requirements)
- Two or more Chapters
- Constitution and Bylaws
- Keep a Copy at National
- Provide Oversight of Chapter Constitution and Bylaws
- President, and Executive Committee

10. AFA State Organization
(Requirements)
- Proper Chapter Representation
- Represent Nonaffiliated State AFA Members
- State Convention
- Executive Committee Meetings (4)
- Submit a Roster

11. AFA State Organization
(Privileges)
AFA State Org. Privileges

12. AFA State Organization
(Privileges)
- Plan its own Programs
- Raise its own Funds
- Develop its own Projects

13. AFA State Organization
(Responsibilities)
AFA State Org.
Responsibilities

14. AFA State Organization
(Responsibilities)
- Chapter Oversight
- Provide a State President
- State Executive Committee
- Reporting Conduit
Up-Channel Information
-- State  Region  National

15. AFA State Organization
(Officers & Committees)
AFA State Org.
Officers & Committees

16. AFA State Organization
(Elected Officers)
- President
- Executive Vice-President(s)
- Secretary
- Treasurer
- Secretary/Treasurer

17. AFA State Organization
(Appointed Officers)
- VP for Aerospace Education
- VP for Leadership Development
- VP for Government Relations
- VP for Veterans Affairs

18. AFA State Organization
(State Committees)
- Finance Committee
- Constitution Committee
- Leadership Development Committee
- Nominating Committee
- Others (as Required)

19. AFA State Organization (State Governing Body)
Executive Committee
- State Elected and Appointed Officers
- Each Chapter President (or Rep)
- Additional Members
State President is Chairman
Each Member has One Full Vote

20. AFA State Organization
(New State Organization)
Forming a New State Organization

21. AFA State Organization
(New State Organization)
- Contact the Region President
- Create Temp Slate of Officers & Committees
- Submit the Following:
-- Application for Charter
-- Roster
-- Constitution and Bylaws

22. AFA State Organization (Summary)
- State Purpose
- State Requirements
- State Privileges
- Establishing a New State Organization
- State Responsibilities
- Recommended Officers & Committees

23. AFA State Organization
(Elected Officers)
AFA State
Elected Officers

24. AFA State Organization (Elected Officers)
- State President
- State Vice President (s)
- State Treasurer
- State Secretary
- State Secretary/Treasurer
Keep in mind that the needs of each chapter is organized differently based on member support, location, availability of funds, and the programs your chapter chooses to support. (Click) The organization recommendation discussed in this training module comes directly from chapter nine of the Air Force Association Field Operations Guide (or FOG), so if you have any questions at the end of this presentation, you can probably find your answers there.

25. AFA State Organization (Elected Officers)
PRESIDENT

26. AFA State Organization (President)
Leadership
Administration
Program Oversight

27. AFA State Organization (President: Leadership)
Chairman of Executive Committee
Presides at State Meetings
Or Sends Vice President
Represents State AFA at Invited Events
Or Sends VP or another State Officer
Represents State at Region & National

28. AFA State Organization (President: Leadership)
Chairman of the State Delegation
Maintains Liaison up & down the Chain
Monitors Chapter Health
Recommend Closures or Mergers
Keep Region President in the Loop

29. AFA State Organization (President: Admin)
Keeps Channels Open
Review, Critique, Approve & Forward Chapter Activity/Financial Reports & Plans
Ditto State Reports and Plans
Endorse & Fwd Charter Applications

30. AFA State Organization (President: Oversight)
Ensure IRS Form 990 or 990Ns are Filed
Liaise with U.S. Senators from your State (and their Staff)
Select a State Teacher of the Year
Identify and Develop Extant and Emerging Leaders

31. AFA State Organization (Elected Officers)
VICE-PRESIDENT

32. AFA State Organization (Vice-President)
Serve as a Member of the State Executive Committee
Assist / Preside in lieu of the State President
Keep up on State and Chapter Current Events
Accomplish any additional Duties Assigned by the State Constitution
Maintain the State Charter
Keeper of State Organization Physical Property

33. AFA State Organization (Elected Officers)
TREASURER

34. AFA State Organization (Treasurer)
Serves as Member of State Executive Committee
Chairman, State Finance Committee
Maintains State Organization Financial Records
Manages State Organization Bank Accounts
Completes IRS Form 990 or 990N

35. AFA State Organization (Treasurer)
Keeps State President Informed on Financial Matters
Ensures State Complies with Financial Regulations Laws and Statutes
Completes State Annual Financial Plan
Prepares State Quarterly Treasurer’s Report
Mentors Chapter Treasurers

36. AFA State Organization (Elected Officers)
SECRETARY

37. AFA State Organization (Secretary)
Serve as a Member of the State Executive Committee
Record / Transcribe Official Minutes
Maintain Official Minutes Records
Completes State Annual Activity Plan and Quarterly Activity Reports
Manage all Official State Correspondence
-- Keep State President in the Correspondence Loop

38. AFA State Organization (Secretary)
Chairman, State Constitution Committee
-- Assure Revisions are in accord with National AFA
Maintains the State Files
Completes and Submits State Roster
-- Annually by 31 October
-- And any Time the Roster Changes

39. AFA State Organization (Appointed Officers)
- VP for Aerospace Education
- VP for Government Relations
- VP for Veterans Affairs
- VP for Leadership Development
Keep in mind that the needs of each chapter is organized differently based on member support, location, availability of funds, and the programs your chapter chooses to support. (Click) The organization recommendation discussed in this training module comes directly from chapter nine of the Air Force Association Field Operations Guide (or FOG), so if you have any questions at the end of this presentation, you can probably find your answers there.

40. AFA State Organization (Appointed Officers)
Vice President
for
AEROSPACE
EDUCATION

41. AFA State Organization (VP for Aerospace Education)
Member of the State Executive Committee
Conduct the State Teacher of the Year Program
-- Elevate to National (if Warranted)
-- Associated Paperwork to Obtain Accoutrements
Conduct State Scholarship & Grant Programs
Plan/Conduct/Encourage STEM Program Participation
-- CyberPatriot / Visions of Exploration
-- National Educator and CAP Grant Programs
-- Other Locally-Developed STEM Programs

42. AFA State Organization (VP for Aerospace Education)
Coordinates State Education Expenditures
Encourages and Coordinates Support of:
-- Air Force Jr. ROTC
-- Air Force ROTC
-- Arnold Air Society and Silver Wings
-- Civil Air Patrol
-- Community College of the Air Force

43. AFA State Organization (Appointed Officers)
Vice President
for
GOVERNMENT
RELATIONS

44. AFA State Organization (VP for Government Relations)
Serve as a Member of the State Executive Committee
Liaise with Federal Senators
-- And Staff
Presents AFA Position and Background Information
Coordinates & Encourages Chapter Efforts Regarding:
-- Federal Congressman AFA Memberships
-- …and Participation in AFA Activities
-- Participation with State/Local Legislature
--- Personnel and Facilities

45. AFA State Organization (Appointed Officers)
Vice President
for
VETERANS
AFFAIRS

46. AFA State Organization (VP for Veterans Affairs)
Serve as a Member of the State Executive Committee
Monitor Veteran Legislation
Contact Veteran, and Veteran Support Organizations
Liaise with Veterans Administration
Coordinate AFA Wounded Airman Program
Help Chapters Implement Transition Assistance Program

47. AFA State Organization (Appointed Officers)
Vice President
for
LEADERSHIP
DEVELOPMENT

48. AFA State Organization (VP for Leadership Development)
Serve as a Member of the State Executive Committee
Chairman, State Leadership Development Committee
Mentor State Leadership and Chapter Leadership VPs
Provides Nominations for State Elections and Appointments

49. AFA State Organization (Appointed Officers)
- VP for Aerospace Education
- VP for Government Relations
- VP for Veterans Affairs
- VP for Leadership Development

50. AFA State Organization
(Introduction)
AFA Region
Organization

51. AFA Region Organization (Introduction)

52. AFA Region Organization (Overview)
- Regional Composition
- Region Responsibilities
- Officer Responsibilities
Keep in mind that the needs of each chapter is organized differently based on member support, location, availability of funds, and the programs your chapter chooses to support. (Click) The organization recommendation discussed in this training module comes directly from chapter nine of the Air Force Association Field Operations Guide (or FOG), so if you have any questions at the end of this presentation, you can probably find your answers there.

53. AFA Region Organization (Officers)
Regional
Composition

54. NEW ENGLAND NORTH CENTRAL NORTHWEST NORTH EAST ROCKY GREAT MOUNTAIN
LAKES
MIDWEST
CENTRAL
EAST
FAR WEST
There are currently 14 regions within the United States. (click)
The Northwest Region (click) includes Alaska, while the Far West Region (click) includes Hawaii.
The Regional organization is not an operational unit, but it’s President has coordination, administrative and leadership responsibility for state organizations.
(click) The FOG recommends that the Regional organization includes (click) an Elected President, and appointed Vice Presidents for Aerospace Education and Leadership Development.
Chapters located in other countries are grouped as either Europe or Pacific regional equivalents for the purposes of voting at the National Convention, and the individual chapters in those areas, along with the Regional Presidents report directly (Slide) to the Vice Chairman for Field Operations…
SOUTHWEST
SOUTHEAST
SOUTH
CENTRAL
TEXOMA
FLORIDA

55. (click) in Britain, Germany and Italy (next)

56. Regional Officers President VP for Aerospace Education
VP for Leadership Development
There are currently 14 regions within the United States. (click)
The Northwest Region (click) includes Alaska, while the Far West Region (click) includes Hawaii.
The Regional organization is not an operational unit, but it’s President has coordination, administrative and leadership responsibility for state organizations.
(click) The FOG recommends that the Regional organization includes (click) an Elected President, and appointed Vice Presidents for Aerospace Education and Leadership Development.
Chapters located in other countries are grouped as either Europe or Pacific regional equivalents for the purposes of voting at the National Convention, and the individual chapters in those areas, along with the Regional Presidents report directly (Slide) to the Vice Chairman for Field Operations…

57. AFA Region Organization (Officers)
Region Responsibilities

58. AFA Region Organization (Responsibilities)
Coordinates AFA Activities in Region
Coordination, Admin, Leadership
Acts As State Organization (when Required)
Provide a Region President
Provide a Region Executive Committee

59. AFA Region Organization (Officers)

60. AFA Region Organization (Officers)
President

61. AFA Region Organization (President)
- Provide Leadership & Coordinate Activities
- Appoints Region Officers
- Chairman, Region Executive Committee
- Reviews Annual Plans & Quarterly Reports
- Conducts Workshops

62. AFA Region Organization (President)
- Attends State and Chapter Meetings
- Manages Awards Program
- Keeps an Eye on State & Chapter Org Health
- Attend Scheduled Region President Meetings
- Represent the Air Force Association
- Participate on Nat’l Councils & Committees

63. AFA Region Organization (President Best Practices)
Have a Regional Executive Committee Meeting (Includes State Presidents) from Time to Time
-- Skype, WebEx, Adobe Connect (etc.) can Help
-- Assure Crossflow of Ideas Between States
Assure that Regional CyberPatriot Certificates are Disseminated in a Timely and Meaningful Manner
-- Add your own “Certificate of Excellence” for the Individual Team Members
Where Funding Permits, Work in Region-Level Military, Education and Chapter Awards, to Provide a Level Above State Awards
Write and forward ESAs for the Folks on the Regional Executive Committee (including State Presidents) who deserve it

64. AFA Region Organization (Officers)
Vice President
for
Aerospace
Education

65. AFA Region Organization (VP for Aerospace Education)
Member of the Region Executive Committee
Conduct the Region Teacher of the Year Program (optional)
Coordinate & Support State & Chapter Aerospace Education Programs

66. AFA Region Organization (Officers)
Vice President
for
Leadership
Development

67. AFA Region Organization (VP for Leadership Development)
Serve as a Member of the Region Executive Committee
Chairman, Region Nominating Committee
Chairman, Region Leadership Development Committee

68. AFA Region Organization (Officers)
- Region President
- VP for Aerospace Education
- VP for Leadership Development

69. AFA Organization (State/Region)
AFA Region
AFA Organization (State/Region)