1. 2017 Test Administrator training
Waco Independent School District

2. Agenda Overview Roles & Responsibilities
Test Security and Confidentiality
Policies & Procedures
Testing with Accommodations
Supplemental Aids
Questions & Answers

3. Testing overview

4. 2017 Spring Testing Calendar
Monday
Tuesday
Wednesday
Thursday
Friday
27th
28th
4th/7th Writing
5th/8th Math
English I
29th
5th/8th Reading
30th
English II
31st
Make-up day
March
Monday
Tuesday
Wednesday
Thursday
Friday
1st
2nd
Algebra I
3rd
Biology
4th
US History
5th
Make-up day
8th
3rd/4th/6th/7th Math
5th/8th Math retest
9th
3rd/4th/6th/7th Reading
5th/8th Reading retest
10th
5th/8th Science
11th
8th Social Studies
12th
May

5. 2017 Testing Calendar June TELPAS March 6th – April 5th
STAAR Alternate 2
April 3rd – 21st
Monday
Tuesday
Wednesday
Thursday
Friday
19th
English I
20th
5th/8th Math retest
Algebra I
21st
5th/8th Reading retest
English II
22nd
Biology
23rd
US History
June

6. General Information English I and English II EOC – 5 hour time limit
Algebra I, Biology, & US History – 4 hour time limit
Extended time testers – eligible students only

7. Roles & Responsibilities

8. Test Administrator
Maintaining security of test materials until returned
Preparing and distributing test materials in the classroom
Implementing the test administration processes and procedures
Monitoring and maintaining test security
Reporting any suspected violation of test security to the CTC
Preparing test materials for return to the CTC

9. Hall Monitor Ensure students find the right classroom
All backpacks, bags, purses, etc. stay in the hallway
Collect attendance
Check on teachers to see if they need a break
No cell phones or iPads

10. Test security & confidentiality

11. Test Security Everyone must undergo training.
Everyone must sign an oath for every role.
Everyone must read their test administrator manual.
Everyone must actively monitor.

12. Actively Monitoring Examples Non-Examples
Actively watching the students throughout testing
Ensuring students are bubbling/writing answers on their answer document
Reminding of time remaining
Being on your cell phone
Reading a book/newspaper/magazine
Doing anything on the computer/iPad

13. Confidentiality
All tests must be administered in strict accordance to instructions.
No person may view, reveal, or discuss the contents of an assessment before, during, or after test administration.
No person may duplicate, print, record, write notes about, or capture any portion of an assessment.
Only students can respond to the assessments.
Test administrators who view the assessment must sign an additional section of the oath.
No person may review or discuss student responses or solicit information from students regarding anything on the assessment.
Everyone must undergo training. Oath for every role.

14. Penalties for Violation
A person who engages in conduct prohibited by the Test Security Supplement and other test administration materials may be subject to the following penalties:
Placement of restrictions on the issuance, renewal, or holding of a Texas teacher certificate;
Issuance of an inscribed or non-inscribed reprimand;
Suspension of a Texas teacher certificate for a set term;
Revocation or cancellation of a Texas teacher certificate

15. Testing Irregularities
Serious
Procedural
Contact DTC immediately
Assisting students with answers
Tampering with answers
Unauthorized viewing
Discussing test content
Duplicating test content
Exempting or preventing a student to test
Failing to notify a serious irregularity
Contact DTC
Eligibility error
IEP implementation issue
Improper accounting for secure materials
Monitoring error
Other
If unsure, ask!

16. Policies & procedures

17. Before Test Day Student Lists March 28th English I Day
March 30th English II Day
English II EOC

18. Before Test Day Read your manual
Directions begin on page 45 for paper administration.
Directions begin on page 58 for online administration.
Cover all instructional materials in your classroom by March 23rd. This includes quotes!
NO lunch deliveries for the entire campus on testing days.

19. Things to Remember Start and stop time
Must be recorded on seating chart
Announce time remaining at least in one-hour intervals
Including late arriving students
Extended time testers
Breaks
Included in time limit: water, bathroom, snack, short physical/mental break
NOT included in time limit: lunch, emergency, moving students, medical breaks
Electronic Devices (includes cell phones, iPads, smart watches. Etc…)
Signs
Testing
No Electronic Devices Notice

20. Testing Days: Pick up materials beginning at You will receive:
Tub with test booklets, answer documents,
Pick up pencil bag and tissue box
Folder contains
Seating chart
Rosters (2)
Checklist
Signs
Electronic Devices Signature page
Scratch paper

21. Campus Procedures:

22. Policies Dictionary Place a dictionary on every students’ desk
Scratch paper
Everyone can have it.
Pencils
Students may use their own.
Highlighters

23. Lunch –
Your plan here

24. As Students Finish Take up everything
Test booklet, answer document, pencil(s), highlighter, scratch paper, and dictionary)
If a student is absent, place their answer document and test booklet aside. Do NOT mark anything on the answer document.
When students finish, they can read a book (NO magazine or newspaper), stare, or sleep.
Check for blank answer docs.

25. Answer Documents
Test Booklet #
Form Number
Score Code
Test Date

26. After Testing Place answer documents in alphabetical order
Count and verify Test Booklets
Collect all test materials
Don’t forget: Seating chart, signs, roster, folder, tub, pencils, highlighters
Return everything to the ________

27. Testing with accommodations

28. Things to Remember Review accommodations before testing begins
Additional training for administering STAAR Online
Eligible accommodations must be made available – doesn’t mean the student uses them
Everything must be turned back in.
Oral/Signed Accommodations is a separate manual

29. Accessibility Features
Signing test administration directions
Translating test administration directions
Bilingual dictionary (word-to-word translations; no definitions or examples) for mathematics, science, and social studies assessments
Read test aloud to self (e.g., PVC pipe, recording device)
Reading aloud or signing the expository or persuasive writing prompt
Reading assistance on the grade 3 mathematics test
Scratch paper (or any medium that can be erased or destroyed)
Color overlays or online color setting
Blank place markers or online guideline tool
Magnifying devices or online zoom feature
Highlighters (including online tool), colored pencils, or crayons
Tools to minimize distractions or to help maintain focus (e.g., stress ball, headphones, instrumental music)
Individual or small-group administrations
Reminding students to stay on task

30. Bilingual Dictionary for Mathematics, Science, and Social Studies
Bilingual dictionaries must be word/phrase translation dictionaries only.
They must NOT be designed to define words or to illustrate or explain content terminology or concepts.

31. Locally-Approved Designated Supports
Basic Transcribing
Braille
Large Print
Spelling Assistance
Amplification Devices
Manipulating Test Materials
Oral/Signed Administration
Calculation Aids
Dictionary
Extra Time
Content Supports
Mathematics Manipulatives
Projection Devices
Individualized Structured Reminder
Language and Vocabulary Supports
Supplemental Aids

32. Supplemental Aids for STAAR: What’s Allowed and What’s Not?
Spring 2017
Texas Education Agency Fall 2015

33. Disclaimer
These slides have been prepared and approved by the Student Assessment Division of the Texas Education Agency.
If any slide is amended or revised for use in local or regional trainings, please remove the TEA footer at the bottom of the slide.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

34. Supplemental Aids Description of Accommodation Assessments
TEA approval is NOT required
Supplemental Aids
Description of Accommodation
Supplemental aids are paper-based resources that assist a in recalling information.
For a student who meets the eligibility criteria, this accommodation may be used on
• STAAR
• STAAR Spanish
Assessments
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

35. Student Eligibility Criteria
A student may use this accommodation if
instructional and assessment decisions are made by an LPAC, Section 504 committee, or ARD committee, and
he or she routinely, independently, and effectively uses this accommodation during classroom instruction and classroom testing.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

36. Authority for Decision and Required Documentation
For a student who is an ELL, the decision is made by the LPAC based on the eligibility criteria and is documented in the student’s permanent record file.
For a student receiving Section 504 services, the decision is made by the Section 504 committee based on the eligibility criteria and is documented in the student’s IAP.
For a student receiving special education services, the decision is made by the ARD committee based on the eligibility criteria and is documented in the student’s IEP.
In the case of an ELL with a disability, the decision is made by the applicable group above in conjunction with the student’s LPAC. The decision is to be documented by the LPAC in the student’s permanent record file and by the other applicable group, as described above.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

37. Authority for Decision and Required Documentation
After state testing, GA must be recorded in the ACCOMM. field on the student’s answer document or in the Assessment Management System for online administrations. This indicates that an allowable general accommodation was made available to the student.
TEA approval is NOT required
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

38. Examples/Types
ONLY the supplemental aids described in the Supplemental Aids document are allowed for eligible students.
Examples of allowable supplemental aids with different formats are provided on the following slides. Other formats are allowed as long as they follow the description of the aid in the Supplemental Aids document.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

39. All Subjects: Mnemonic Devices
A mnemonic device is a learning technique that assists with memory. Only mnemonic devices that are acronyms or phrases based on an acronym may be used.
PEMDAS or
Please Excuse My Dear Aunt Sally
DMSB or
Dad Mother Sister Brother
KPCOFGS or
King Phillip Came Over For Good Spaghetti
Texas Education Agency Spring 2017

40. All Subjects: Mnemonic Devices
The subject-specific words that the mnemonic represents are NOT allowed.
Parentheses Exponents Multiplication Division
Addition Subtraction
Divide
Multiply
Subtract
Bring down
El Rey es un filósofo de mucha clase que ordena para su familia géneros de buena especie.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

41. All Subjects: Blank Graphic Organizers
Blank graphic organizers may be used. G
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

42. All Subjects: Blank Graphic Organizers
Blank graphic organizers may NOT contain titles, words, labels, colors used as labels, pictures, acronyms, mnemonics, numbers, symbols, or variables.
Grupo 1
Grupo 2
1&2
Tertiary
Consumer
Secondary
Primary Consumer
Primary Producer
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

43. Mathematics: Number Chart
A number chart (e.g., 100 chart) may be used. Indicating special numbers (e.g., highlighting or circling prime numbers within the body of the chart) is NOT allowed.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

44. Mathematics: Place Value Chart
A place value chart may be used. The chart may contain commas and decimals in the appropriate places; however, it may NOT contain place value labels (i.e., words) or numbers as specific examples. , .
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

45. Mathematics: Pictorial Models of Fractions
Pictorial models of fraction bars or fraction circles may be used. The models should NOT contain labels . . .
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

46. Mathematics: Pictorial Models of Fractions
… but they should NOT show equivalencies (e.g., 1/2 = 2/4 = 0.5 = 50%) or a cumulative sequence (e.g., 1/4, 2/4, 3/4, 4/4).
1/3
2/6
3/4
6/8
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

47. Mathematics: Pictorial Models of Geometric Figures
Pictorial models of one-, two-, and three-dimensional geometric figures may be used; however, the figures must be grade- or course-appropriate.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

48. Mathematics: Pictorial Models of Geometric Figures
The figures may NOT contain titles, words, labels, colors used as labels, acronyms, mnemonics, numbers, symbols, or variables.
Obtuse
90°
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

49. Mathematics: Pictorial Models of Geometric Figures
In addition, a pictorial model of a geometric figure may be provided in either three-dimensional form or two-dimensional form, but NOT in both forms.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

50. Mathematics: Pictorial Models of Geometric Figures
Providing a pictorial model of a geometric figure in one form (e.g., net) and a manipulative of the same figure in another form (e.g., three-dimensional solid) is NOT allowed.
Pictorial Model
Manipulative OR
(not both)
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

51. Written Composition: Grammar & Mechanics Rules
Texas Education Agency Spring 2017
Written Composition: Grammar & Mechanics Rules
A list of grade-appropriate grammar and mechanics rules may be used. The list may NOT contain any specific examples.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

52. Science: Graphics Graphics of scientific concepts may be used.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

53. Science: Graphics
The graphics may NOT contain titles, words, labels, colors used as labels, acronyms, mnemonics, numbers, symbols, or variables.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

54. Science: Formula Triangles
Formula triangles representing relationships between variables may be used. Only formulas that appear on the appropriate state-supplied reference materials may be represented. The triangles may only include variables; for example, a triangle showing the relationship between mass, density, and volume can contain only the variables m, D, and V. Symbols for mathematical operations (e.g., ×, ÷) are NOT allowed. m D V
mass
Density
volume W d F
Work
distance
force X ÷
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

55. Social Studies: Blank Maps
Blank maps may be used. Blank maps should NOT contain titles, words, labels, colors used as labels, pictures, acronyms, mnemonics, numbers, symbols, or variables. In addition, unlabeled maps that represent historic events may be used (e.g., an unlabeled map that represents the stages of U.S. territorial expansion). A student could use both physical and political world or U.S. maps.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

56. Social Studies: Timelines
Timelines may be used if they contain only dates.
1957
1991
2001
2008
1620
1776
1787
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

57. Social Studies: Timelines
Labeling the events connected with those dates in any way is NOT allowed.
1620
1776
1787
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

58. Special Instructions/Considerations
1. A student who uses this accommodation may need to complete the test in a separate setting to eliminate distractions to other students and to ensure the confidentiality of the test.
2. Supplemental aids can be provided in the language that is most appropriate for the student.
3. Colors may be used in a supplemental aid to enhance readability or improve tracking but may NOT be used as a label.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

59. Special Instructions/Considerations
4. Pictures may be used in pictorial models of geometric figures and graphics of scientific concepts but not in other supplemental aids.
5. Using a supplemental aid as an accommodation during classroom instruction and classroom testing should not replace the teaching of subject-specific skills as outlined in the TEKS. The student must be able to understand the information that the supplemental aid provides and simply need assistance recalling the concepts.
6. Supplemental aids, like all accommodations, should be individualized for each student. Students have different strengths and needs, so it is not appropriate to provide all students the exact same set of supplemental aids.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

60. Special Instructions/Considerations
7. The test administrator may not remind the student to use the supplemental aid or explain to the student the information included on the supplemental aid.
8. The supplemental aid must be error-free, concise, and well organized so that a student can easily access the information. The supplemental aid must not contain numerous pages, as this may be more cumbersome than helpful when used during the state assessment.
9. If a student writes on the supplemental aid while taking the state assessment, the supplemental aid must be destroyed after testing.
Texas Education Agency Spring 2017
Texas Education Agency Fall 2015

62. Sign Oaths Read Test Administration Manuals

63. Follow up Training for May Testing