1. Analyze Spending Chain Procedures (SPS-PR)
U.S. ARMY SOLDIER SUPPORT INSTITUTE
NONCOMMISSIONED OFFICER ACADEMY
Show Slide #1: Analyze Spending Chain Procedures
Title: Analyze Spending Chain Procedures
References:
DFAS-IN Regulation 37-1, Finance and Accounting Policy Implementation
DFAS-IN MANUAL FY, The Army Management Structure
GFEBS Performance Support Website (PSW)
Section I. Administrative Data
Academic Hours/Methods
2.0 hrs. / 10 min. DSL (small or large group discussion)
01 hrs. / 10 min. PE (Practical Exercise)
00 hrs. / 00 min. Test
00 hrs. / 00 min. Test Review
03 hrs. / 20 min. Total Hours
Section II. Introduction:
Method of Instruction: DSL - Discussion (large or small group)
Facilitator's to Learner Ratio: 1:17
Time of Instruction: 00 hrs. / 10 min.
Media: PowerPoint Presentation
Facilitator Material: Each primary facilitator should possess a lesson plan, evaluation sheet, scenario event list for exercises, and summary sheet containing the above noted references.
Learners Material: Learners should possess course handouts, access to all systems for exercises, summary sheet containing the above noted references portable laptop, and standard classroom supplies.
Note: "All required references and technical manuals will be provided by the local Command“
Motivator (Concrete Experience): **Instructor input 1

2. Terminal Learning Objective
Action: Analyze Spending Chain Procedures
Conditions: Mid-grade FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercise, personal experience, handouts, and discussion with an awareness of the Operational Environment (OE) variables and actors.
Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with:
Communicate spending chain procedures
Create a standard procurement system – purchase requisition
Change standard procurement system
Create good receipt in GFEBS
Create an invoice receipt in GFEBS
Show Slide #2: Terminal Learning Objective
Facilitator’s Note: Read/State the TLO
Action: Analyze Spending Chain Procedures
Conditions: Mid-grade FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercise, personal experience, handouts, and discussion with an awareness of the Operational Environment (OE) variables and actors.
Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with processing applicable Accounts Payable documents while adhering to system procedures while maintaining Separation of Duties (SOD)
Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low.
Environmental Considerations: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Evaluation: At the end of this week, you will be assessed on your understanding of this task. A passing score on the assessment is 80%.
Instructional Lead-In: (Publish and Process): 2

3. Spending Chain Procedures
What is Spending Chain?
Spending Chain involves the end-to-end Requisition to Pay process that includes:
Managing and applying material and Vendor Master Data.
Generating and maintaining purchase requisitions (PRs) and purchase orders (POs).
Receiving and posting goods receipts (GRs).
Goods acceptance
Service Entry Sheets
Invoicing
Payment processing
Show Slide #3: Spending Chain Procedures
Section III. Presentation
Learning Step / Activity 1. Spending Chain Procedures
Method of Instruction: DSL (large or small group discussion)
Facilitator's to Learner Ratio: 1:17
Time of Instruction: 03 hrs. / 10 min.
Media: PowerPoint Presentation, Handout
Facilitator Note: Read and facilitate discussion below.
Spending Chain involves the end-to-end Requisition-to-Pay process that includes managing and applying material and vendor master data, generating and maintaining purchase requisitions and purchase orders, receiving and posting goods receipt, goods acceptance, invoicing, and payment processing. 3

4. Spending Chain Roles Purchase Requisition (PR’s) Purchase Order PO’s)
Good’s Receipt
(GR)
Invoice Receipt
(IR)
PR Processor
PO Processor
GR Processor
IR Processor
PR Interface Processing Monitor
PO Interface Processing Monitor
GR Interface Processing Monitor
IR Interface Processing Monitor
PR Approver
(L1)
Site Invoice Processor
PR Funds Certifier
(L4)
MIPR (L5)
Site Invoice Interface Processing Monitor
Show Slide #4: Spending Chain Roles
Facilitator Note: Read and facilitate discussion below.
This is NOT ALL Encompassing.
PR Processor: Manually enters PRs in GFEBS by using the Create Purchase Requisition (ME51N) transaction. The correct document type must be selected. There are several PR document types; however, there are three primary PR doc types that will be discussed in this course for manually entering a PR in GFEBS. The three document types for manual PRs:
SPS PR - when sending a PR to a contracting office
Miscellaneous Pay PR (miscellaneous payments subject to the PPA, and completing a SF 1034 form for approval)
Outbound MIPR PR - send to another agency
PO Processor: 4
**Data verified by: Role-to-Course Master Mapping, Effective 29 June 2014

5. SC Sub-Processes Material Master Data Vendor Master Data Acquisitions
Accounts Payable
Show Slide #5: SC sub-processes
Facilitator Note: Read and facilitate discussion below.
Spending Chain is one of the functional areas or components of GFEBS. The Spending Chain process consists of several sub-processes: Acquisitions and Accounts Payable will be the two sub-processes covered during this lesson.
Material Master Data
Vendor Master Data
Acquisitions - Includes all the steps necessary to purchase goods and services.
Accounts Payable 5

6. Acquisitions 6. Create/Change Funds Pre-Commitment Document
Includes all the steps necessary to purchase goods and services.
Create/Change Purchase Requisition (PR)
Purchase Requisition Approval
Create/Change Purchase Order
Carry Out Goods Receipt
Create/Change Funds Commitment Document
Create/Change Funds Pre-Commitment Document
In addition it includes recording proprietary and budgetary ledger entries for:
Commitments (PRs)
Obligations (POs/Funds Commitment documents)
Receiving Reports and Acceptances (GR/acceptance)
Show Slide #6: Acquisitions
Facilitator Note: Read and facilitate discussion below.
1. Create/Change Purchase Requisition (PR)
Create a PR for goods or services that results in a commitment of funds.
2. Purchase Requisition Approval
The workflow approval process for PRs. After a PR is approved, its status is changed from “Blocked” to “unblocked” so it will go to the contract writing system (SPS).
3. Create/Change Purchase Order
Create, process, and change obligations.
4. Carry Out Goods Receipt
Receive and accept goods or services and match a GR and an acceptance document to a PO.
5. Create/Change Funds Commitment Document
Create a simultaneous commitment and obligation in GFEBS using a funds commitment document and make changes to an obligation, both manually and through an interface.
6. Create/Change Funds Pre-Commitment Document
In GFEBS, a Funds Pre-Commitment is a method to administratively reserve funds not tied to a specific PR. It is used to record a line of accounting (LOA). Typically used to commit funds for the Government Purchase Card Program. Interfaces with AccessOnline (ACOL) and the Funds control Module (FCM). 6

7. Accounts Payable Process
During this process, contractual and miscellaneous payment invoices and payments are processed. The activities associated with this sub-process are:
Post Invoice
Process payments for automatic and manual (MIRO) invoices.
Payment Program
Process payments for open invoices to vendors. After an invoice is received, recorded, and matched, payments are scheduled and disbursed to the vendors according to the Prompt Payment Act.
Show Slide #7: Accounts Payable Process
Facilitator Note: Read and facilitate the slide. 7

8. Contract (Document) Types
Standard Procurement System (SPS) T-Codes
PPA
Misc. Pay
T-Codes
Non-PPA
Misc. Pay
T-Codes
ME51N
ME21N (Auto-Created)
MIGO
MIRO
ME51N – Create Purchase Requisition
ME21N – Create a Purchase Order
ML81N – Services Entry Sheet
MIRO - Invoice/Block
ME5A – PR list Display
FB02- Block
ME23N – View Status
FB02- Unblock
MIR4 – View/Display
MR8M – Cancel/Reverse Invoice
F-44- Clear Vendor Invoice
FMY1 – Pre-Commit Document
FMZ1 – Create Funds Commitment Document
FB60 – Enter Invoice
FB03 – View Invoice
FB02 – File Attach
FB02 – Invoice Block
Show Slide #8: Contract Types
Facilitator Note: Read and facilitate discussion below. You will inform the students that we will cover all three of these processes.
The transaction codes that will be covered during this lesson are listed above in the perspective areas that will be taught. We will cover contracts subject to PPA and define Miscellaneous Payments subject to non-PPA. Inform the students that MIRO, MIR4, FB60 are transaction codes (t-codes) that we will cover in this lesson. 8

9. Types of Invoices Two types of Invoices:
Contractual consist of two key transactions MIRO and MIR4
Miscellaneous Pay
Miscellaneous Pay (subject to PPA)
Miscellaneous Pay (Not subject to PPA)
Two ways invoices are processed:
Interfaced (Automated) invoices external to GFEBS primarily with IRAPTS (Formally known as Wide Area Work Flow)
Manual invoices are entered manually.
Show Slide #9: Types of Invoices
Facilitator Note: Read and facilitate discussion below.
One of the important parts of this process is the Invoice. An invoice is a commercial document issued by a seller to a buyer relating to a sale transaction and indicating the products, quantities, and agreed prices for products or services the seller has provided. The FMY1 and FMZ1 were discussed in a previous lesson. 9

10. Prompt Payment Act / Non-Prompt Payment Act
LSA #1 Check on Learning
What are the two types of Miscellaneous Pay Invoices? A.
When referencing invoices, the MIRO is to SPS, as the ________ is to Miscellaneous pay
Prompt Payment Act / Non-Prompt Payment Act
Show Slide #10: LSA #1 Check on Learning
Facilitator's Note: Read and ask the following check on learning question and facilitate discussion on answers given.
Note: Animated slide
What are the two types of Miscellaneous Pay Invoices?
A Prompt Payment Act / Non-Prompt Payment Act
When referencing invoices, the MIRO is to SPS, as the ________ is to Miscellaneous pay
A FB60
FB60 10

11. LSA #1 Summary 11 Show Slide #11: LSA #1 Summary
Facilitator's Note: On the first part of the lesson, we identified the roles, key terms and some concepts of Spending Chain
“Or”
Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group. 11

12. Spending Chain Process Create a Standard Procurement System (SPS) Purchase Requisition (PR) in GFEBS ME51N
Show Slide #12: Create a Standard Procurement System – Purchase Requisition
Learning Step / Activity 2. Create a Standard Procurement System – Purchase Requisition
Method of Instruction: DSL (large or small group discussion)
Facilitator's to Learner Ratio: 1:17
Time of Instruction: 03 hrs. / 10 min.
Media: PowerPoint Presentation, Handout
Facilitator’s Note: Depending on the level of expertise, the instructor can either have the students follow along in the system while demonstrating or demonstrate while they watch, and oversee the exercise. 12

13. Commercial Off The Shelf (COTS):
GFEBS Bike (Analogy)
ADS/DDS
SAP-Systems Applications & Products
PR-(IE., Gravel)
DA 3953
SF44
F11O
ME51N
MIRO
MANUAL
GFEBS
L1-Gen.Supv
L2-IT
L3- PB
L4- Certification
INVOICE
iRAPT /Manual
MIGO
MANUAL
ME23N GR
iRAPT /Manual
Show Slide #13: GFEBS Bike Analogy
Facilitator’s Note: Explain to the student that this is just a HIGH-LEVEL brief on the SPS PR process only. Other processes are similar in nature but this one is exclusive to the SPS.
In rare occasions when there is no interface connectivity, a manual PO will need to be created via ME21N.
Facilitator’s Note: MIGO and MIRO data is currently being received in GFEBS directly from an interface with iRAPT, formerly WAWF. Manual input of Invoices is becoming obsolete and only done manually when the interface fails and where iRAPT is unavailable.
Facilitator’s Note: Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) is a secure Web-based system for electronic invoicing, receipt and acceptance and is part of the e-Business Suite
GFEBS Reports
AWARD
PO/Obligation auto-created in SPS at the MICC
T-Codes:
ME51N-Create PR
ME52N-Change PR
ME53N-Display PR
SPS
Commercial Off The Shelf (COTS):
SAP Accounting Software
Blueprinting: Adds customer
add-ons and customization of the product
“The ARMY is the customer” 13

14. Battle Drill 1: Process Contract (P2P) with SPS & WAWF
Show Slide #14: Process Contract (P2P) with SPS & IRAPT (Formally WAWF)
Facilitator: Explain that each box and each lane (Role) is representative of the whole process, end to end. The yellow circled areas are the areas in which we will be working with in the classroom. The Green arrows represent the 3-way match. These are the items needed in order for the vendor to receive payment.
3-way match 14

15. 15 Show Slide #15: Process Contract (P2P) with SPS & IRAPT (WAWF)
Battle Drill 1: Process Contract (P2P) with SPS & WAWF
Show Slide #15: Process Contract (P2P) with SPS & IRAPT (WAWF)
Requesting unit/S4 15

16. ME51N – Create Standard Procurement System- Purchase Requisition (SPS PR)
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided
Show Slide #16: Create Purchase Requisition
Using the DA 3953 PURCHASE REQUEST AND COMMITMENT (PR&C) PRC6250, walk through the PR process in GFEBS with the students.
Facilitator’s Note: If for whatever reason the instructor needs to refer to the “transactional slides”, they are located in the “Transactions_step_by_step” file. 16

17. LSA #2 Check on Learning Q. What does the Plant field indicate?
Ordering MICC
Ordering Installation
Botany
None of the above
A. Ordering Installation
Q. What is the minimum approval levels are required for an SPS PR?
A. L1 & L4
Q. What is the account assignment category for an unfunded SPS PR?
A. “U”
Show Slide #17: LSA #1 Conduct Check on Learning
Facilitator Note: When everyone is finished, ask the COL questions
Check on Learning
What does the Plant field indicate?
Ordering installation
What is the minimum approval levels are required for an SPS PR?
L1 and L4
What is the account assignment category for an unfunded SPS PR? U 17

18. LSA #2 Summary 18 Show Slide #18: LSA #1 Summary
Facilitator's Note: On the first part of the lesson, we identified the roles, key terms and some concepts of Spending Chain
“Or”
Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group. 18

19. 19 Show Slide #19: View / Change SPS PR (Add LOA)
Battle Drill 1: Process Contract (P2P) with SPS & WAWF
Show Slide #19: View / Change SPS PR (Add LOA)
Learning Step / Activity 3. View / Change SPS PR (Add LOA)
Method of Instruction: DSL (large or small group discussion)
Facilitator's to Learner Ratio: 1:17
Time of Instruction:
Media: PowerPoint Presentation, Handout
Facilitator’s Note: Next in the process, the ME53N (view / Change). Give the scenario that funding is authorized and that an LOA needs to be added. 19

20. ME53N – View / Change SPS PR (Add Funding – Certify)
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided
Show Slide #20: Conduct Practical Exercise #2: View/Change an SPS PR
Facilitator’s Note: Explain the trigger / role. Next, the situation has changed, requesting the status be changed from Unfunded (U) to Funded (K). The Account Assignment Information will need to be input at this time.
Facilitator’s Note: Once the PR is complete, the Processor routes it to the Supervisor for approval. It then goes to either to the PR Processor to add the LOA, and then forward it to the Funds certifier for L4 funds certification. Or it can go straight to the certifier. This is a unit preferred
Apply (30 Min.) Practical Exercise #2, ME53N (View / Change a PR)
Facilitator’s Note: The ME53N exercise scenario will be done by each student. The students are required to perform this exercise on their own.
Instructor Note: Review the PE (1Ø minutes) 20

21. LSA #3 Check on Learning Q. T/F Changes can be made in ‘Display’ mode
A. False, user must ‘toggle’ over from display to change
Q. In order to change the PR status from Unfunded to Funded, the processor must change the code from a ___ to a ___
A. U (Unfunded), K (Cost Center)
Show Slide #21: LSA #3 Check on Learning
Facilitator’s Note: When everyone is finished, ask the COL questions
Check on Learning
Q. T/F Changes can be made in ‘Display’ mode
A. False, must ‘toggle’ over from display to change
Q. In order to change the PR status from Unfunded to Funded, the processor must change the code from a ___ to a ___
A. U (unfunded) to a K (Cost Center) 21

22. LSA #3 Summary 22 Show Slide #22: LSA #3 Summary
Facilitator's Note: Explain to the students that an LOA can be added by the processor during the PR build. It will then be approved by the supervisor, and then routed to the ‘Fund’s Certifier’ for the L4 certification.
“Or”
Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group. 22

23. 23 Show Slide #23: Create a Goods Receipt in GFEBS
Battle Drill 1: Process Contract (P2P) with SPS & WAWF
Show Slide #23: Create a Goods Receipt in GFEBS
Learning Step / Activity 4. Create a Goods Receipt in GFEBS
Method of Instruction: DSL (large or small group discussion)
Facilitator's to Learner Ratio: 1:17
Time of Instruction:
Media: PowerPoint Presentation, Handout
Facilitator’s Note: Next in the process, the MIGO transaction (Create a Goods Receipt). Give the scenario that Goods have been received (or services provided).
Facilitator’s Note: The 2nd process in the ‘3-way match’ is the MIGO transaction (goods receipt). This process is automatically done in the Wide Area Workflow (WAWF) when the environment allows. Otherwise, it will be a manual input by the goods receipt processor, typically at the unit level.
- There are 3 common movement types within this process;
MT 101 accept / receive same day
MT 103 receive today, accept on different day.
MT 105 Is a 103 with detailed information
- This process is not just for the receipt of goods, but also for:
Cancellation
Display
Goods issue
Place in storage. Etc. 23

24. MIGO – Create a Goods Receipt in GFEBS
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided
Show Slide #24: Conduct Practical Exercise #3: Create a Goods Receipt in GFEBS.
Apply (30 Min.) Practical Exercise #3, MIGO (Create a GR)
Facilitator’s Note: The MIGO exercise scenario will be done by each student. The students are required to perform this exercise on their own.
Instructor Note: Review the PE (1Ø minutes)
Facilitator’s Note: Goods have been received, not necessarily accepted. The Goods Receipt Processor (Slide 3) will process the goods in GFEBS at this time.
Facilitator Note: As defined by FAR 2.101, a Receiving Report is written evidence that indicates Government Acceptance of supplies delivered or services rendered. A complete receiving report (usually a DD Form 250) indicates that a port, shed, warehouse, or shipping terminal operator acknowledged the receipt of items listed under customary or specified contract terms and conditions. It is the responsibility of the CVS team to ensure Goods Receipt documentation is properly researched prior to input in GFEBS to avoid duplicates or overpayments.
Facilitator Note: Pass out the PO numbers prior to starting the Simulation. PO Numbers are found at: 24

25. LSA #4 Check on Learning
What must exist within GFEBS in order to enter a GR?
Purchase Requisition / Purchase Order
What are the three most common GR movement types?
A. 101, 103, 105
What DD form does the MIGO transaction replace?
A. DD250
Show Slide #25: LSA #4 Check on Learning
Facilitator’s Note: When everyone is finished, ask the COL questions
Check on Learning
What must exist within GFEBS in order to enter a GR?
PR and PO
What are the three most common GR movement types?
101, 103 and 105
What DD form does the MIGO transaction replace?
DD 250 25

26. LSA #4 Summary 26 Show Slide #26: LSA #4 Summary
Facilitator's Note: Explain to the students that an LOA can be added by the processor during the PR build. It will then be approved by the supervisor, and then routed to the ‘Fund’s Certifier’ for the L4 certification.
“Or”
Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group. 26

27. 27 Show Slide #27: Create an Invoice Receipt in GFEBS
Battle Drill 1: Process Contract (P2P) with SPS & WAWF
Show Slide #27: Create an Invoice Receipt in GFEBS
Learning Step / Activity 5. Create an Invoice Receipt in GFEBS
Method of Instruction: DSL (large or small group discussion)
Facilitator's to Learner Ratio: 1:17
Time of Instruction:
Media: PowerPoint Presentation, Handout
Facilitator’s Note: The 3rd process in the ‘3-way match’ is the MIRO transaction (Invoice receipt). This process is automatically done in the Wide Area Workflow (WAWF) when the environment allows. Otherwise, it will be a manual input by the Invoice Receipt processor, typically at the unit level.
Facilitator’s Note: As defined by FAR 2.101, “Definitions,” an invoice is a contractor’s bill or written request for payment under the contract for supplies delivered or services performed. When vendors are permitted to Invoice in a non-electronic manner, they may submit Invoices on any type of form provided all contract required items of a proper Invoice are included on the document, unless their contract prescribes a specific form of invoicing
(DoDFMR Volume 10, ).
Invoices may be processed in GFEBS before the “Goods Receipt” transaction but they will be saved as “Blocked for Payment” and will remain “Blocked” until the “Goods Receipt” is processed and the Invoice is “Un-Blocked”.
Facilitator’s Note: Invoice data is currently being received in GFEBS directly from an interface with iRAPT, formerly WAWF. Manual input of Invoices is becoming obsolete and only done manually when the interface fails and where iRAPT is unavailable.
Facilitator’s Note: Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) is a secure Web-based system for electronic invoicing, receipt and acceptance and is part of the e-Business Suite 27

28. MIRO – Create an Invoice Receipt in GFEBS
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided
Show Slide #28: Conduct Practical Exercise #5: Create an Invoice Receipt in GFEBS.
Apply (30 Min.) Practical Exercise #5, MIRO (Create a IR)
Facilitator’s Note: The MIRO exercise scenario will be done by each student. The students are required to perform this exercise on their own.
Instructor Note: Review the PE (1Ø minutes) 28

29. LSA #5 Check on Learning
What is another name for the ‘Reference’ Number as per this transaction?
A. Vendor Invoice Number
T/F: The “Amount” field is mandatory?
A. True
The MIRO is the T-code in the three way match.
A. 3rd/Final
Show Slide #29: LSA #5 Check on Learning
Facilitator’s Note: Conduct Check on Learning
What is another name for the ‘Reference’ Number as per this transaction?
Vendor Invoice Number
True or False: The “Amount” field is mandatory?
True
The MIRO is the T-code in the three way match.
Third / Final 29

30. LSA #5 Summary 30 Show Slide #30: LSA #5 Summary
Facilitator's Note: Process complete- 3-way match allows for the F110 Payment Process to begin.
Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group. 30

31. Complete SPS PR 31 Show Slide #31: Create an Invoice Receipt in GFEBS
Battle Drill 1: Process Contract (P2P) with SPS & WAWF
Complete
SPS PR
Show Slide #31: Create an Invoice Receipt in GFEBS
Facilitator’s Note: End to end- SPS PR is complete. 31

32. Miscellaneous Pay Non-PPA
Contract Types
Standard Procurement System (SPS) T-Codes
Miscellaneous Pay PPA
T-Codes
Miscellaneous Pay Non-PPA
T-Codes
ME51N
ME21N (Auto-Created)
MIGO
MIRO
ME51N – Create Purchase Requisition
ME21N – Create a Purchase Order
ML81N – Services Entry Sheet
MIRO- Create IR
ME5A – PR list Display
FB02 - Invoice/Block
ME23N – View Status
FB02- Unblock IR
MIR4 – View/Display
MR8M – Cancel/Reverse Invoice
F-44- Clear vendor Header
FMY1 – Pre-Commit Document
FMZ1 – Create Funds Commitment Document
FB60 – Enter Invoice
FB03 – View Invoice
FB02 – File Attach
FB02 – Invoice Block
Show Slide #32: Contract Types
Facilitator Note: Read and facilitate discussion below. You will inform the students that we will cover the 2 remaining processes. The transaction codes that will be covered during this lesson are listed above in the perspective areas that will be taught. We will cover contracts that are subject to PPA and define Miscellaneous Payments subject to non-PPA. Inform the students that MIRO, MIR4, FB60 are transaction codes (t-codes) that we will cover in this lesson. 32

33. TLO Summary Action: Analyze Spending Chain Procedures
Conditions: Mid-grade FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercise, personal experience, handouts, and discussion with an awareness of the Operational Environment (OE) variables and actors.
Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with:
Communicate spending chain procedures
Create a standard procurement system – purchase requisition
Change standard procurement system
Create good receipt in GFEBS
Create an invoice receipt in GFEBS
Show Slide #33: Terminal Learning Objective Summary
Reiterate TLO With at least 80% accuracy:
- Communicate spending chain procedures
- Create a standard procurement system – purchase requisition
- Change standard procurement system
- Create good receipt in GFEBS
- Create an invoice receipt in GFEBS
"Or" During this lesson we communicated the spending chain procedures, created a standard procurement system – purchase requisition, changed standard procurement system, created good receipt in GFEBS and created an invoice receipt in GFEBS. "Or" NOTE:  Have one student from each group explain the most important take away from this lesson. Facilitate a discussion on each answer. 33