1. Storage & Digital Asset Management CIO Council Update
March 5, 2018
Monday
2:50pm
Smith 561

2. Purpose and Intended Outcome
Provide an update on the Storage & Digital Asset Management strategy
Intended Outcome
Gauge of interest in recently launched and upcoming services
Questions and feedback

3. Future State Services and Offerings
Storage
Collaborative File Sharing
Digital Asset Management
Individual
End User Services
Content Creators
Group
Content Consumers
External
Data Protection
IT Provider Service
Archive
Disk
Security, Retention, and Metadata Guidelines/Defaults

4. Future State Services and Offerings
Storage
Collaborative File Sharing
Digital Asset Management
Individual
End User Services
Content Creators
Group
Content Consumers
External
Data Protection
IT Provider Service
Archive
Disk
Security, Retention, and Metadata Guidelines/Defaults

5. Storage: Use Cases Use Case User Stories Disk Legacy applications
As an application owner, I want persistent storage for my legacy application to allow functionality in an on-premises or cloud environment
General-purpose storage
As a customer of HUIT, I want to purchase general-purpose storage volumes for internal use that may not fit under individual, departmental, and external collaborative file sharing models
Data Protection
Backup
As a system or application owner, I want to ensure my on-premises data is protected and can be restored to a recent state (RPO) in a reasonable amount of time (RTO)
Cloud Backup
As a system or application owner, I want to ensure my cloud-based data is protected and can be restored to a recent state (RPO) in a reasonable amount of time (RTO)
DR*
As a system or application owner, I want to ensure my data is protected resiliently and will be available in the event of a regional disaster
Archive
Low-cost Archival*
As a data owner, I want to store infrequently accessed data at a lower cost
Long-term Preservation*
As a data owner, I want to store very infrequently accessed data at very low cost with an understanding that retrieval times will be adversely impacted
RTO (recovery time objective): the maximum duration of time necessary for data restoration
RPO (recovery point objective): the maximum time interval for which data may be lost as part of a restoration

6. Storage: Disk Near-line storage offering
11/11/2018
Storage: Disk
Near-line storage offering
inexpensive cloud-based storage (AWS S3) with local caching, management, and reporting capabilities
complements existing “standard” and ”premium” storage offerings
presents as a traditional file share
intended for use cases prioritizing cost over performance
available Q1 FY19
University active directory integration

7. Storage: Data Protection
Backup
implemented tiered strategy to utilize Amazon S3 storage
reduction in on-premises backup footprint through hardware decommissioning
Cloud Backup
utilizes native AWS snapshot functionality
replaces multiple legacy, homegrown, and ad-hoc solutions
will provide self-service capabilities and standard retention policies
will provide HarvardKey integration for delegated administration
internal HUIT service launched Q2 FY18, available Q1 FY19

8. Future State Services and Offerings
Storage
Collaborative File Sharing
Digital Asset Management
Individual
End User Services
Content Creators
Group
Content Consumers
External
Data Protection
IT Provider Service
Archive
Disk
Security, Retention, and Metadata Guidelines/Defaults

9. Future State Services and Offerings
Storage
Collaborative File Sharing
Digital Asset Management
Individual
End User Services
Content Creators
Group
Content Consumers
External
Data Protection
IT Provider Service
Archive
Disk
Security, Retention, and Metadata Guidelines/Defaults

10. Digital Asset Management: Definition
How have we defined DAM?
A platform to provide abstraction, automation, and policy enforcement for diverse on-premises and cloud-based storage platforms
Providing
Search and controlled access
More efficient storage utilization
Little to no impact on existing creation workflows
How have we not defined DAM?
A content-specific (eg. photo, video, etc) workflow management tool
Enterprise Content Management (ECM)

11. Digital Asset Management: Use Cases
User Stories
Search and Access
Metadata and search
As an asset owner, I want to easily search for my stored assets using metadata and/or content
Controlled access
As an asset owner, I want to allow staff and other users with a business need to search for and access my assets in accordance with access control policies
As a content consumer, I want to search for and access stored content to which I have been allowed access
Rule-based Automation
Asset migration
As an asset owner, I want my assets to migrate to appropriate storage platforms based on defined rules
Asset replication
As an asset owner, I want to ensure the resiliency of my assets through the automatic distribution of copies
Workflow automation
As an asset owner, I want to trigger workflows on an asset based on its metadata, type, or location.
Reporting and Visibility
Simplified visibility
As an asset owner, I want a single view of all my storage usage regardless of location or platform

12. Digital Asset Management: Overview