1. Mental Health Data Alliance, LLC (MHData) June 28, 2018
DHCS CSI and DCR Data Quality Improvement Project Switching EHRs and MHSA Services
Mental Health Data Alliance, LLC
(MHData)
June 28, 2018

2. Project Goals
Support the ability to submit good data to the current state CSI and DCR mental health data systems
Close the feedback loop for counties to validate that they have good data in the CSI and DCR state mental health data systems
Improve the value of state CSI and DCR mental health data systems for counties, the state and stakeholders

3. Approach
Over 1.5 years:
Provided counties with 2 reports which provide an overview of current data and errors for CSI and DCR
Met with counties to review reports and identify potential causes of data patterns and inconsistencies
Work with counties and DHCS to improve processes to submit data to DCR and CSI
Provide counties with 2 reports which provide an overview of improved data for CSI and DCR

4. Switching EHRs Occasionally, counties switch EHRs
Rumors have it that Cerner Anasazi product will be sunsetting
Currently, approximately 26 counties have this EHR, who will likely need to switch EHRs soon

5. Cerner Anasazi Counties
Alpine
Amador
Calaveras
Colusa
Del Norte
Glenn
Inyo
Kern
Kings
Lake
Madera
Mariposa
Merced
Modoc
Napa
Nevada
Plumas
San Benito
San Diego
San Luis Obispo
Shasta
Sierra
Siskiyou
Stanislaus
Sutter-Yuba
Trinity
Tuolumne

6. EHR Transition Process
Notify DHCS 90 calendar days prior to any change in reporting system and/or change of automated system vendor
Contact
If the transition will cause a delay in required monthly submissions
Delineate clear timelines for each step of the process for the switch
The timelines must include information and comments regarding the anticipated requirements and impacts of the projected changes. Indicate date that submissions will resume
Submit EHR switch timelines to DHCS for approval
DHCS and County must discuss the design, development, and costs of the anticipated changes prior to implementation.
Provide monthly updates on progress to the DHCS, Mental Health Analytics Section until the target timeline has been met and the submission of data is back in compliance with federal and State mandates set forth in the MHP contract.

7. MHSA Services Not Reportable to CSI
Pre-mental health screenings (PEAK)
Homeless outreach
Non-billable services
Services provided in lock out settings do not report because there is no mode for these so we cannot send
Services dealing with MHSA service types such as legal, medical, financial and so forth
MHSA Job-related services
MHSA Housing-related services
One-shots/single-services.

8. MHSA FSP Services – Reported or Not?

9. Discussion Other MHSA Services Not Reported? Comments? Next Steps?
Family education training to families in distress

10. Next Steps Finalization and Confirmation of
Data Quality Improvement Plans
Reports posted on website – a notification will be blasted
County staff download report
County staff for password
County to provide DHCS with confirmation that issues were addressed or resolved

11. DHCS CSI and DCR Data Quality Improvement Project
Mental Health Data Alliance, LLC
(MHData)