1. Nor Edzan Che Nasir Library, University of Malaya
11/11/2018
7th Meeting of the ASEAN University Network Inter-Library Online (AUNILO), February 2011, Manila, Philippines Academic Institutional Repositories In Malaysia : AUNILO Country Report
Nor Edzan Che Nasir
Library, University of Malaya

2. INTRODUCTION
Sunday, November 11, 2018

3. IRs in MALAYSIA
“... in order to enhance the knowledge and information contained in the local collections, libraries need to embark on joint initiatives with universities and public and private archives to develop a repository for culture and become a reference point for the world to access information and knowledge about the country.”
~ 5th Prime Minister of Malaysia Honorable Hj. Abdullah Ahmad Badawi (2000)
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4. In the context of Malaysia, one defines IR as :
“For the purpose of this paper, we would adopt the definition given by Wikipedia. An institutional repository is an online locus for collecting, preserving, and disseminating in digital form – the intellectual output of an institution, particularly a research institution.
For a university, this would include materials such as research journal articles, before (preprints) and after (post prints) undergoing peer review, and digital versions of theses and dissertations, but might also include other digital assets generated by normal academic life, such as administrative documents, course notes or learning objects.”
~ Ida Madieha bt Abdul Ghani Azmi Institutional Repositories in Malaysia : The Copyright Issues. International Journal of Law and Technology, 17(3) :
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5. STATUS OF IRs in PUBLIC UNIVERSITIES
18 private universities
4 foreign universities
20 public universities
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6. Sunday, November 11, 2018

7. Directory of Open Access Repositories - OpenDOAR – 11 IRs
11/11/2018
Directory of Open Access Repositories - OpenDOAR – 11 IRs
UiTM – Universiti Teknologi Malaysia Institutional Repository   (
UKM – PTSL UKM Repository ( UM
- MyManuskrip: Digital Library of Malay Manuscripts (Pustaka Digital Manuskrip Melayu (
- (
- UM Digital Repository(
UniMAP - UniMaP Library Digital Repository (
UPM – Universiti Putra Malaysia Instititional Repository (
USM - (
UTM - Universiti Teknologi Malaysia Institutional Repository (
UUM – UUM Repository (
The WorldFish Center – Worldfish Center Publication (
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8. Sunday, November 11, 2018

9. Registry of Open Access Repositories – ROAR – 17 IRs
11/11/2018
Registry of Open Access Repositories – ROAR – 17 IRs
Research Cross-Institutional
UM – Malaysian Abstracting and Indexing System(9184 records) - 08 August 2007
UM - MyManuskrip(unknown number of records) - 08 October 2008
Research Institutional or Departmental
UiTM – Digital Repository (unknown number of records) - 11 March 2009
UKM - Institutional Repository (unknown number of records) - 18 November 2010
UKM – PTSL UKM Repository (301 records)  - 29 August 2007
UKM – Social Sciences Research Network (SSRN) (unknown number of records) - 06 January 2008
UM - Digital Repository (1504 records)  - 25 February 2008 
UniMAP – iRepository at Perpustakaan UniMAP (10598 records) - 21 May 2007
UNITEN - (unknown number of records)  - 29 January 2010
UPM - PSAS IR (7821 records) - 23 April 2008 
USM – (20250 records) - 17 April 2008 
UTeM (unknown number of records) - 24 August 2009
UUM – iRepository (1580 records) - 20 June 2007
WorldFish Center Publications(1046 records)  - 18 September 2008
e-Journal/Publication
UTM – Institutional Repository UTM-IR (9371 records) - 26 January 2007 
e-Theses
UM - (unknown number of records) - 29 March 2009
UUM - Electronic Thesis and Dissertation (1988 records) - 20 October 2008 
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10. Sunday, November 11, 2018

11. SUMMARY - NUMBER OF PUBLIC UNIVERSITY LIBRARIES WITH IRs
11/11/2018
SUMMARY - NUMBER OF PUBLIC UNIVERSITY LIBRARIES WITH IRs
OpenDOARS
ROAR
UPM Library’s Website
8 public university libraries
10 public university libraries
13 public university libraries
2 GLC university libraries

12. IRs IN AUNILO MEMBER UNIVERSITIES UKM, UM, UPM, USM
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13. Number of IRs & software
SYSTEM
UKM UM
UPM
USM
TOTAL
Dspace 1
EPrints 2 3 7
Omeka
Others
TOTAL: 4 5 11
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14. Budget for IRs
At an early stage, member libraries have spent approximately RM50,000 – RM200, 000 to develop IRs.
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15. Digital document types in IRs
Articles
Books and theses
Primary data
Video, music and the like
Course material
Other types of material
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16. Document types UKM UM UPM USM 68549 12034 7576 19703
11/11/2018
Document types
UKM UM
UPM
USM
Articles
7699
8656
2568
226
Books
933 16 88
Books sections
2227 26 6
Monograph 5
488
Exam papers
5379
17, 100
Conference papers / workshop items / Proceedings
6637
959 93
633
Show / exhibition 1
Theses
9734
772
3682
920
Image
504
1600 83
Video, music & the like 92
Course materials 75
Inaugural Lecture 43
Newspaper Cutting
33344
756
Bulletins
484
434
Others
1415
158
TOTAL
68549
12034
7576
19703
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17. Repository access University Type of access UKM Public UM UPM USM
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18. 11/11/2018
Status of IR policies
The status as it stands – no policy, drafted policy, implemented policy
Issues to be addressed in policies
Authorized contributors
Defining collections
Restricting access
Metadata
Acceptable content
Withdrawing content
Preserving content
External contributors
Updating content
Intellectual property
Privacy policy
Access management services
Revising policies
Licensing content
Charging for services
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19. Authorized contributors
UKM UM
UPM
USM
Librarians *
Faculty
Graduate Students
Research Scientist
Archivist
Undergraduate Students
Institutions Administrators
Academicians
Academic support staff
Institution’s central computers services staff
Institution’s press
External contributors
Institution’s news service
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20. Platforms (Operating System)
University
UKM UM
UPM
USM
Linux - Fedora 2 3 1
Informix-MySQL
AIX 4.3
Ubuntu
Windows
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21. ACROSS THE BOARD
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22. ISSUES AND CHALLENGES
Issues arising from the establishment of the Irs in Malaysia:
Collection management and stewardship of collection
Understanding of software and giving training to authors
Establishing a standard metadata and comprehensive catalogue system = national metadata standard
Documented policies
Copyright issues
Review submission for quality of content
Persuading authors to contribute with self archiving
Training users search technique in institutional repository
Promotion and marketing
Sunday, November 11, 2018

23. PUBLICATIONS ON IRs Limited Librarians need to publish
Abrizah, A Piloting an institutional repository at a research-intensive university : strategies for content recruitment and trhe role of the library. World Digital Libraries, 3(1) : 23-29
Edzan, N.N Looking at institutional repositories in Malaysian public universities. ETTLIS 2008, December 2008, New Delhi. 6p
Ida Madieha bt Abdul Ghani Azmi Institutional Repositories in Malaysia : The Copyright Issues. International Journal of Law and Technology, 17(3) :
Katayoon Kamraninia and A. Abrizah Librarians' role as change agents for institutional repositories: A case of Malaysian academic libraries. Malaysian Journal of Library & Information Science. 15(3) :
Zainab, A.N Open Access repositories and journals for visibility: Implications for Malaysian libraries. Malaysian Journal of Library & Information Science, 15(3) :
Sunday, November 11, 2018

24. CONCLUSION
IRs will definitely increase the visibility of research undertaken by the various Malaysian universities
It will be a part of continuous initiatives of Malaysian academic libraries to further disseminate Malaysian research output worldwide.
Lowering impact barriers
Lowering access barriers
Sunday, November 11, 2018