1. RRI MONITORING AND EVALUATION
Training for Afrik4r Regional and National Coaches
Abidjan 8th- 9th June 2016
Sylvester Odhiambo Obong’o, PhD
Afrik4R Regional Coach
December 2012

2. OUTLINE DEFINITIONS RRI WORK PLANS THE MONITORING EVALUATION
CONCLUSION

3. MONITORING AND EVALUATION
INTRODUCTION
MONITORING AND EVALUATION

4. MONITORING 1
Is a continuous function that uses a systematic collection of data on specified indicators to provide management and the main stakeholders with signs of the extent of progress and achievement of objectives and progress in the use of allocated funds
Jody Zall Kusek and Ray C. Rist: Ten steps to a Results Based Monitoring and Evaluation System , World Bank

5. EVALUATION
A systematic and objective assessment of an ongoing or completed project, program, or policy, including its design, implementation, and results;
The aim is to determine the relevance and fulfillment of objectives, development efficiency, effectiveness, impact, and sustainability;
An evaluation should provide information that is credible and useful, enabling the incorporation of lessons learned into the decision-making process.

6. MONITORING AND EVALUATION
It is evident that the two are distinct yet complementary.
Monitoring gives information on where a policy, program, or project is at any given time (and over time) relative to respective targets and outcomes. It is descriptive in intent.
Evaluation gives evidence of why targets and outcomes are or are not being achieved. It seeks to address issues of causality.
Of particular emphasis in RRI is the expansion of the traditional M&E function to focus explicitly on outcomes and impacts

7. MONITORING AND EVALUATION

8. LIFE CYCLE APPROACH TO RESULTS MANAGEMENT
LEARN AND ADJUST
Monitor,
Measure
Evaluate
Strategic
Analysis
Plan for Results
Implementation
Strategy
Report on Results
Customer
Relationship
Management Performance
Based Budget Business Plans Quality Service
Management Results Reporting

9. MONITORING

10. WORK PLAN
Effective monitoring and subsequently evaluation requires development of:
Work plan- schedule of activities;
Time Frames;
Resources;
Assignment of Responsibilities

11. WORK PLAN
Work plans provide a framework for planning and serve as a guide during a specified time period for carrying out work;
The work plan includes a schedule of events and responsibilities that details the action to be taken to accomplish the goals and strategies laid out in the strategic plan;
These objectives are specific, concrete, measurable statements of what will be done to achieve a goal and state what will be accomplished by when, and by whom, generally within the agreed time period.

12. RRI WORK PLAN
It allows for an appropriate level of detail—enough to guide the work, but not so much that it becomes overwhelming or confusing or unnecessarily constrains creativity;
The format also allows for continuous monitoring of progress toward the achievement of specific goals and objectives;
Makes tracking of implementation lapses easy allowing for intervention appropriately ,

13. GENERATING IDEAS FOR RRI WORK PLAN
Issues for consideration include: Quantity over quality ??
Every idea is welcome
Do not criticize– suspend judgment
Only questions allowed: To clarify the assignment or the ideas that are being presented

14. WORK PLAN BRAINSTORMING
QUESTIONS FOR CONSIDERATION
Given the programs and priority activities in the sector, what must you do to achieve your RRI goal?
What are major obstacles and risks?
What ideas do you have to overcome these obstacles and minimize the risks?
What are one or two new things the team might do to increase the chances of success?

15. RRI WORK PLAN RRI work plan is developed from the 100-day RRI Goal;
To develop work plan to achieve Rapid Results Initiative goal the following process is followed:
Develop Milestones:
Must be a major accomplishment
Stated in past tense

16. IDENTIFYING MILESTONES
Milestones are points throughout the RRI that highlight meeting critical achievements. They can also serve as a point of reflection, allowing you to look at where you are in the process and make sure you are still on track with the work plan.
They are the light house to help the team steer towards the goal.

17. MILESTONES Milestones:
1 Mar
1 Apr
1 May
1 June
26 June
RRI Goal Achieved M1 M2 M3 M4
Milestones:
3-6 Crucial Achievements or events that need to be carefully monitored or managed

18. MILESTONES
They are also significant achievements points for implementation
Milestones should be used by the leadership to assess the work already done and to decide upon contingency plans, if there is need.

19. IDENTIFY ACTION STEPS Action steps:
Specify a concrete deliverables towards the realization of the milestone
For each deliverable decide on one person responsible for each action
Agree on a deadline
Using brainstormed ideas, Identify action steps for each milestone

20. WORK PLAN TIMELINE M1 M2 M3 M4 RRI Goal Achieved Action Steps
1 Mar
1 Apr
1 May
1 June
26 June
RRI Goal Achieved M1 M2 M3 M4 A1 A2 A3 A4 A5 A6 A7 A8 A9
A10
A11
A12
A13
A14
A15
A16
Action Steps
Specific steps to take
Each step assigned to one individual
Explicit deadlines

21. SAMPLE RRI WORK PLAN

22. REFINING THE WORK PLAN
Is the goal challenging yet realistic and will create desired impact?
Are all relevant milestones included?
Are the activities as detailed as possible?
Is there ONE person assigned to oversee each activity?
Does every person assigned to activity know there role?
Are activities sequenced properly?
Is the governance structure ready to support the work plan?

23. WORK PLAN ACCOUNTABILITY
It is important to develop a process for tracking progress of the work plan.
Ideally, this occurs at every team meeting.
During the tracking process, identify if an action has been completed, is in progress, is delayed or if there is a barrier.
Early identification of problems and early intervention ensure that the work plan keeps moving forward.
It is also important to highlight successes and challenges and share them as a team.

24. MONITORING How you are going to monitor impact?
What variables are you going to measure?
How often are you going to measure them?
Impact Presentation
Can you show progress graphically?
Where will they be posted so others can also see progress
Who will be responsible for monitoring progress?

25. MONITORING PROGRESS Identify indicators
Indicator is a variable that provides accurate and reliable evidence about the achievement of a specific result
RRI performance indicator MUST BE SMART
SPECIFIC: Measure as closely as possible what is intended to measure
MEASURABLE: Clear and unambiguous about what is measured
ATTRIBUTABLE: Attributable to the inputs
REALISTIC: Obtainable within planned resources
TARGETED: should be specific about the targeted RRI Goal

26. RAPID RESULTS INITIATIVE
EVALUATION

27. EVALUATION Rapid Results Initiative has two major evaluation points:
Mid-Term Review
End-Term Review

28. MID-TERM REVIEW
The Mid-Term Review Template comprises of the following:
SLIDE 1: Title Slide
SLIDE 2: Background to the RRI
SLIDE 3: Initial RRI Goal
SLIDE 4: Revised Goal and Reasons for Change
SLIDE 5: Overall Results
SLIDE 6: Results at Day 50- Mid-Term
SLIDE 7: Milestone Results
SLIDE 8: How We Got There
SLIDE 9: Challenges
SLIDE 10: Estimated Impact

29. MID-TERM REVIEW SLIDE 11: Lessons Learned
SLIDE 12: Plans for Next 50-days
SLIDE 13: Support Required
SLIDE 14: Summary
SLIDE 15: Conclusion

30. END-TERM REVIEW
The information for End-Term Review are organized more or less in the same manner as mid-term EXCEPT for the duration.
End Term Review will be for 100-days
SLIDE 12 will be for Scale-up- what the team intends to pursue in the next wave

31. CONCLUSION
RRI is an important tool to implement the Managing for Development Results Agenda, which requires that countries/organizations develop:
Clearly defined goals;
Targets; and
Indicators of success
Preferably expressed in quantitative terms, justified on the basis of greater accountability in the use of resources.