1. WebCM
NAVFAC Washington
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2. What is WebCM? NAVFAC’s Web-based Construction Management Tool
Developed using Primavera’s PrimeContract Project Collaboration Tool – customized for NAVFAC’s processes and forms
Intercommunication and document sharing btwn NAVFAC, Client, Contractor, etc.
Project Data Retrieval and Reporting
Web-Based & Uses Secure ( Internet Connection
This slide is to demonstrate that we went to an industry recognized company, not a government created system.
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3. WebCM What is WebCM? Electronic Document Management NAVFAC Wide
Semi-paperless Construction Management
Online collaboration
Contractor, Architects, and Customers
Project Data Retrieval and Reporting
Role Based
Guest, Member, and Coordinator
Access Controlled
Government Employee, Contractor
Easy access
Available 24 hours a day through Internet Explorer
Free for Contractors and Architects
Training available as needed
Online collaboration – between contractors, architects, and customers
Electronic Document Management – Shared file cabinets. same workflows that paper documents follow
Role based – same roles – aroicc, 1102, ET, etc
Access controlled – certain privileges are granted through the specific type of registration. Different registrations permit different views of documents.
Access available – anywhere (even at home)
FIS Transfer – still in progress some double entry
Report generation – hotlist (ADM Guadios report)
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4. Why An Application Service Provider (ASP) ?
1,000+ ACTIVITIES
300+ EFD PROJ
MGR'S
10 EFD OPS
8 BUSINESS LINES
90+ FIELD OFFICES
10,000+ JOBSITES
50,000+ SUB KR's
1,000+ PROJ MGR'S
1,000+ A/E's
Why An Application Service Provider (ASP) ?
An ASP gives the ROICC the ability to tie all of these components together into the same project management system.
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5. Why An Application Service Provider (ASP) ?
Usage of Industry’s Cutting Edge Technology
Instant Upgrades that are Transparent to User
Reduce Response Time on RFI’s, Submittals, etc.
Enhance Project Communication
Real Time Status Management and Data Retrieval
Better Visibility of Projects
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6. Why does ASP make sense for Contractors?
Better visibility of projects to contractor senior management.
Reduced response time on RFI’s, submittals, correspondence etc.
Real time collaboration and problem solving w/NAVFAC personnel, clients, designers etc.
Reduced administration expenses (RFI and submittal logs, issue tracking, status inquires, etc.)
Better oversight of subcontractor issues and performance
Real Time status management and data retrieval
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7. What Is In It & What Does It Do?
Standard NAVFAC forms are on line for contractor to submit electronically.
ROICC processes that require a form to be routed around to various project members have a workflow.
Document tracking and automated logs.
Electronic Project Documentation and Filing.
Auto Date/Time Stamping of Actions.
No Data Duplication, uses Replication.
WebCM Task Manager and Auto Alert System can send notice to MS-Outlook.
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8. Sample Workflow
All Submittals go through the AROICC and return to the contractor. A “classic” review cycle.
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9. CONTRACTOR PROJECT VIEW
Folders with (arrows) have forms and workflows.
Others are only electronic filing locations.
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10. Initial Phase Checklist Non-Compliance Notices Submittals
Standard Forms
The following standard forms are available for use on all NAVFAC Projects:
Initial Phase Checklist
Non-Compliance Notices
Submittals
Preparatory Phase Checklist
Production Reports
QA Reports
QC Reports
Rework Items
RFI
Safety Audit
This is a list of form logs that WebCM allows you to run so that you can get a more comprehensive look at the folders within projects. Once the log is run, it allows you to view every document submitted and view its status in the workflow.
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11. Sample Form
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12. Click “initiate” in order to submit each submittal
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13. The following form logs are available for use on all NAVFAC Projects:
Log Reports
The following form logs are available for use on all NAVFAC Projects:
Initial Phase Checklist
Invoices
Modifications
Non-Compliance Notices
PCO
Preparatory Phase Checklist
Production Reports
QA Reports
QC Reports
Rework Items
RFI
Safety Audit
Submittals
This is a list of form logs that WebCM allows you to run so that you can get a more comprehensive look at the folders within projects. Once the log is run, it allows you to view every document submitted and view its status in the workflow.
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14. Sample Form Log Report
Sample log. Note “status and attachments” options and the summary at the top.
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15. WebCM How to get started: Training
Internet accessible computer with Internet Explorer
Register with Prime Contract
CD Based Training Available
WebCM Manual for Contractors (on-line)
Contractor Quick Start Guide
Training
Available as needed
NAVFAC Washington – FREE!
Primavera – $100 per class
Manuals & Registration Instructions - NAVFAC Washington website
To request training or ask any WebCM related questions, contact:
Tom Morton – (202) –
Ayana Armstrong – (202) –
Please let them know that the WebCM they see today will not be the same next year. This is a continually evolving process. If they see any problems and/or suggestions that they think will help the system be more efficient, please feel free to forward that information to me and I will send it to LANTDIV.
Many items are in the works.
Deployment Plan – review the plan and give an idea of the time frame.
Contractor Training – 4 hours at most. 1 rep from each ROICC should attend. Mid – late June.
Double entry – A lot of the information on the Contract Contact form can be found in FIS. They are working on a way to automatically populate that page with FIS data when the project is created.
Project summary page – They are working on the project summary page that will show pertinent info without running a report. You will also be able to run reports on multiple projects within the ROICC offices.
Future Training – CECOS class
References
WebCM Training CD – every office should have one. John distributed them when he conducted his training.
On-line manuals – go to “NAVFAC Enterprise Folder” via any project, then click LANTDIV > WebCM Training Materials for a complete list of references. These files are the current versions of the John’s CD.
WebCM.org – SWDIVs training manuals. Some subjects are better explained here. Although their methods are not exactly the same as LANTDIVs, they are very similar and it is a good manual to cross-reference.
And of course they can call or me anytime.
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