1. Procure to Pay Project Weekly EUAT meeting July 25, 2018
Last Updated: July 25, 2018

2. Agenda P2P Status and EUAT Results week 6 Bernie Issues Bernie/Glori
Enhancements Bernie
WalkMe Demo Glori and
Decisions Bernie
Future Meetings Bernie
Open Discussion, Questions All

3. P2P EUAT Results Week 6 July 16-20
Requisitions Weeks 6 EUAT Total
New 7 55
Completed 6 50
in process 0 0
Cancelled /Denied 1 6
Supplier Invoice Request (SIRs)
New 12 89
Completed 3 76
In process Cancelled/Denied 1 3
Key Messages:
Much faster than 312 Reqs and F4s
Customer Service Desk
34 calls
4 (11%) Escalations to Level 3
Turn Around Time
Requisitions Total TAT
Req Procurement
Req Approval .7 .6
SIRs Total TAT
SIRs Procurement
SIRs Approval

4. Issues – Spend Category, Spam
Spend Categories - When a SIR or Requisition arrives in Procurement or Accounts Payable with an incorrect Spend Category it will be sent back to the SIR Initiator or Requisitioner
It will need to go through the approval process all over again
There is a “Find Spend Category” feature Glori has demoed in a past meeting and will be included in the next newsletter
Some Workday messages are going to Clutter, Spam, Junk – please check all your folders.

5. Enhancements - Training
Final pilot system testing has been completed for the Procure to Pay Approver Overview for EUAT
Available in MyPath
It is not visible in the catalog, but can be assigned to new approvers for the EUAT.
If someone needs to be added as an Approver please let Sharon Kraynik or me know
SIR Training for MyPath is in process
Working to get Requisitioner training enabled for late August

6. Decisions
Discussion regarding allowing Non Catalogue in Jaggaer but due to complexities with data integrity and the associated risks between the two systems will only allow non catalogue in Workday
Will not have a “Shopper” role. Any employee can be set up as a “Requisitioner” when can then select items and pass along to another “Requisitioner” to push the cart through “check out”
Planning for the EUAT go live to start November 19.
Avoids Jaggaer’s release
Will have coverage Thanksgiving week
UAT Run through January 25
Soliciting for Pilot groups to start Late Feb 2019
Would like to pull in other Cost Centers and FAOs within the EUAT/UAT participants to the first Pilot

7. Using technology should be the way we overcome challenges, not the challenge itself.

8. Future meetings
As EUAT stabilizes, evaluate need and plan for future meetings:
August 8 will cancel if no topics
August 15 is not a planned meeting but will offer a Jaggaer Demo, summary of EUAT activity
Jaggaer will not be ready to demo prior
Mid October - UAT Kick off Meeting
Catalogue / Marketplace
Requisitioners and Approvers
Share information and plans for training, testing, Go Live

9. Questions, Discussion, Sharing