1. CEDARS Exceptions and Logical Deletes
Prepared for January 12 Statewide Meeting

2. The 5 W’s What, why, who, where, when?
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3. Exceptions and Logical Deletes – What
An Exception occurs when a record submitted to CEDARS doesn’t pass a business rule.
A Logical Delete happens when a change is made to a key element in a record that is submitted to CEDARS.
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4. Exceptions and Logical Deletes – Why
Exceptions are important because information about students, staff, and courses contained in those rejected records will not be available for decision makers to use when reviewing data from CEDARS.
A Logical Delete is important because a change has occurred from the last time you sent the information. If there is a certain number of logically deleted records, this could indicate a significant change in your information.
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5. Exceptions and Logical Deletes - Who
CEDARS District Administrators, CEDARS Report Viewer, and CEDARS District User can reivew exceptions and logically deleted records.
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6. Exceptions and Logical Deletes - Where
Exceptions are available in CEDARS under the Submissions tab on the Dashboard. Logically Deleted records are available under the Submissions tab on the Submission List.
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7. Exceptions and Logical Deletes – When
Exceptions are available as soon as a submission has reached step 4 for Hold. Click on the Submission Exceptions tab.
Logical deleted records are available the morning after your submission was sent.
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8. CEDARS Validations and Exceptions
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9. CEDARS Validations and Exceptions
CEDARS submissions are run through a series of business rules, which we call Validations.
There is a hierarchical (phased) relationship with the 16 data files (the files are loaded in a defined order).
An exception in one file may cause exceptions farther down the hierarchy.
Exception correction should be done in the same hierarchical order.
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13. CEDARS Validations and Exceptions
CEDARS Data Manual
District Student File, element B14
CEDARS Reporting Guidance
Student Enrollment and Graduation
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14. From the CEDARS Data Manual:
From the CEDARS Reporting Guidance:
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15. CEDARS Validations and Exceptions
Changes to the data must occur in the source system and a new submission must be sent to CEDARS.
CEDARS contains a complete listing of all validations for all fields in CEDARS.
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16. CEDARS Validations and Exceptions
Resources
CEDARS Data Manual
CEDARS Reporting Guidance
CEDARS Submission Exceptions Dictionary
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17. CEDARS Logical Delete
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18. CEDARS Logical Delete What is a logical delete?
A record is logically deleted when a change is made to a key element in a record that is submitted to CEDARS. The original record is logically deleted and the new record is added.
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19. CEDARS Logical Delete Three reasons for a logical delete in one file:
1. A record is no longer in your most recent submission, but it was there the time before (record missing)
2. A record is now a submission exception in your most recent submission, but it was there the time before (submission error)
3. A record has changed in your most recent submission and CEDARS thinks it is not the same record as the time before (change in a key field)
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20. CEDARS Logical Delete – Example
School Year
County District Code
District Name
Location ID
School Code
School Name
Initial School Start Date
Final School End Date
Logically Deleted
2015
12345
ABC School District
500
4444
Roosevelt Elementary
9/1/14
6/15/15
Record Now Sent
100
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21. CEDARS Logical Delete
Each file has a percentage associated with a threshold of tolerable logical deletes.
If just ONE of the 16 files crosses that threshold, the entire submission is stopped.
Districts must take manual action on a submission that is “stuck in logical delete”
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22. CEDARS Logical Delete Setting are percentages by file
District controls threshold
Default is 2%
Recommend higher percentage:
Student Absence
Student Discipline
Maybe Student and Staff schedules at term changes
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23. CEDARS Logical Delete
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24. CEDARS Logical Delete – Resources
Logical Delete Frequently Asked Questions:
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25. Questions?
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11/11/2018