2. Where We Are OVERVIEW Lesson 1: Course Overview
Lesson 2: FAASTeam Program Overview
TOOLS, RESOURCES & SYSTEMS
Lesson 3: Tools, Resources, and Systems Overview
Lesson 4: National SharePoint and Associated Sites
Lesson 5: Using the FAASafety.gov Website
PROGRAM IMPLEMENTATION
Lesson 6: Outreach and Planning Overview
Lesson 7: Data Collection, Analysis, and Reporting
Lesson 8: Volunteer Management
Lesson 9: Safety Awards and Incentive Programs
Lesson 10: Conducting Events and Collaboration
Lesson 11: Remedial Training
Lesson 12: Revisiting FPM Management Aspects
SUMMARY
Lesson 13: Course Summary

3. Overview Planning and conducting events Supporting major events
Supporting CFI open forums
Collaborating with internal and external partners
Loaning equipment and distributing safety products and materials

4. Objectives
Recall the procedures for planning, scheduling, and conducting safety events
Describe the FPM’s duties, responsibilities, and coordination requirements for conducting educational outreach to CFI open forums

5. Objectives, cont.
Describe the internal and external organizations and individuals with whom FPMs collaborate
Apply the collaboration process steps in given scenarios
Describe the procedures for loaning equipment and distributing safety products and materials

6. Discussion
Why do we hold safety programs?

7. Reasons for Safety Programs
Satisfy NPP requirements
Disseminate critical safety information to airmen
Improve relations between the aviation community and the FAA
Improve airman education on accident/ incident causal factors and regulatory changes

8. Reasons for Safety Programs, cont.
Motivate more airmen to improve their skills and proficiency by participating in WINGS and/or the AMT Awards Program
Foster greater compliance with FAA regulations

9. Safety Event Planning
Review the NPP and the FSDO Aviation Activity Report
Assess geographic area demographics
Airmen population, facilities, schools, etc.
Use data to determine the type of event
Live seminar or webinar

10. Safety Event Planning, cont.
Schedule the event
Consider dates, times, locations, topics, and participants
Select or develop an appropriate presentation for the event

11. Review the NPP – Operations
Outreach to GA pilots (NPP13)
GA Joint Steering Committee topic of the month (NPP14)
LOC outreach (NPP15)
Outreach to CFIs and DPEs (NPP16)
Helicopter safety seminar (NPP25)
Outreach to flight schools (NPP30)
Webinars for outreach with GA pilots (NPP33)
DPE safety outreach (NPP36)

12. Review the NPP – Airworthiness
EAA chapter meeting support (NPP08)
Outreach to maintenance facilities (NPP17)
IA refresher seminars (NPP18)
Designated Airworthiness Representatives outreach (NPP19) and DME outreach (NPP37)
Manufacturing Inspection District Office Interface (NPP20)
Outreach to owner/operator maintenance clubs, groups, and organizations (NPP21)
Outreach to Part 147 maintenance schools (NPP31)

13. FSDO Aviation Activity Report
Click here

14. Hazard Identification, Risk Assessment
Hazard Area 1: Striking known objects
Hazard Statement: Aircraft and its operation near and around immoveable objects create hazards for the aircraft and the occupants
Hitting known objects was a factor in 32% of accidents in the Texas FSDO
Risk Assessment
The overall risk for this hazard is high
The result of the above risk assessment is considered unacceptable and requires mitigation

15. Mitigation Strategies
Outreach/education to pilots on situational awareness, flying near fixed objects at low altitudes, and awareness during taxiing
Primary audience: agricultural operators and low-altitude flight operators

16. Metrics
Discuss the importance of situational awareness and low-altitude flying with reference to proper flight control inputs during critical phases of flight
Conduct targeted seminars for agricultural operators
Use local EAA chapters as additional outreach points

17. Hazard Identification, Risk Assessment
Hazard Area 2: Take-off and landing loss of control to include mismanaging controls
Hazard Statement: Take-off and landings are critical phases of flight. The close proximity to the ground and low airspeeds creates a hazard to aircraft control
This hazard accounted for approximately 25% of accidents in the Texas FSDO
Risk Assessment
The overall risk for this hazard is high

18. Mitigation Strategies and Metrics
Encourage take-off and landing clinics to be conducted around the district
Address take-off and landing hazards at all outreach seminars and meetings
Use REPs and EAA chapters to address hazards associated with take-off and landing during their meetings

19. Assess the FSDO Demographics
Compare local problem areas with nationally noted problems
Helps to determine if the problem is a local or a national problem

20. Top 10 Causes of GA Accidents
Loss of Control (LOC) in flight
Controlled flight into terrain
System component failure, powerplant
Low-altitude operations
Unknown or undetermined
Other (e.g., instrument approach procedures, track/altitude flown, pilot situational awareness unknown, etc.)

21. Top 10 Causes of GA Accidents (cont.)
Fuel-related
System component failure, non- powerplant
Midair collisions
Wind shear or thunderstorm

22. Determine the Event Type
Live event or webinar
Depends largely on the audience
Topic may be better suited to one format or the other

23. Consider When and Where
Dates, times, locations, topics, and participants
Other major events in the area that may present conflicts
Adequacy of the facility
Americans with Disabilities Act of (ADA) requirements, if necessary
Parking needs

24. Presentation and Handouts
Is an appropriate, approved presentation available?
Are appropriate handouts available?

25. Discussion
Have you had to develop a presentation for a local event?

26. Event Scheduling Consider potential travel situations
Create an event in SPANS
Identify volunteer needs
Consider additional publicity options
Monitor registration to ensure proper planning

27. Potential Travel Situations
Consider travel situations so that event start and end times will accommodate potential attendees
Travel situations include:
Distance
Traffic
Weather

28. Discussion
Do you ever have to consider any unusual factors when you are planning events? If so, what are they and how do you plan for them?

29. Create an Event in SPANS
Create an event at least 14 days in advance
This gives airmen ample time to plan to attend
SPANS events require approval, which can take a couple of days
Be aware of and comply with the SPANS policy for safety events that charge fees

30. Events that Charge Fees
When setting up a SPANS event, use the Yes radio button to indicate that the event has a cost
The actual fee should not be shown in the SPANS listing
The event description must inform the reader how to determine the fee and to whom the fee is paid
The attendance fee cannot be paid to or be processed through the FAA

31. Events that Charge Fees (cont.)
FAA or FAA personnel do not receive any money from the event
The event must be conducted by a REP or FAASTeam Industry Member
The safety message must outweigh the marketing message of a specific product
The event qualifies for and is approved for WINGS and/or AMT credit

32. Identify Volunteer Needs
Get commitments early
Consider help for:
Attendee check-in
Audiovisual equipment
Demonstration assistance
Materials distribution
Tours

33. Additional Publicity Options
News releases for newspapers, TV, and radio
Flyers at prominent locations, such as:
FBOs, flight schools, aviation clubs and organizations, corporate operators, A&P schools, local junior colleges, and repair stations
Announcements
Local airport or airman group newsletters
Calendars of events

34. Monitor Registration Monitoring helps with planning
If an event fills, FAASafety.gov notifies you; consider:
Adding more seats
Closing the event due to lack of space
Planning another event

35. Conducting Events

36. Live Events Prepare or download the event sign-in sheet from SPANS
Prepare the facility and set up the presentation equipment
Greet attendees and direct them to the sign-in sheet
Conduct the presentation
Close the event in SPANS and PTRS

37. Prepare/Download the Event Sign-In Sheet
Print as close to the start of your event as possible
Attendees either verify or provide their current information
Attendees who are not on the list add their names and accounts/addresses
Those who are on the list verify that their account information is correct

38. Prepare the Facility and Set Up the Presentation Equipment
During set up:
Place the sign-in sheet in a highly visible location
Consider having a REP or another volunteer help check attendees in
Have all necessary equipment
Projectors, screens, sound system, special equipment

39. Greet the Audience
As audience members arrive, greet them and direct them to the sign-in sheet and handout materials

40. Conduct the Presentation
Promote FAASafety.gov registration
Promote the awards programs, particularly WINGS and AMT
Mention special emphasis items
Recognize participants and all who contributed to the event and/or presentation

41. Conduct the Presentation (cont.)
Remind all attendees to sign in so that they get credit for their attendance
Collect the sign-in sheet, check it for legibility, and confirm that all participants are listed
Return the facility to its original state after the event

42. Close the Event in SPANS and PTRS
Record attendance and cost information, and give credit (if applicable) in SPANS within 7 days after completing the event
Close the PTRS record with a comment
If the event is an NPP item, check the NPP for special instructions and appropriate codes

43. Webinars Set up the webinar Conduct the presentation
Close the webinar, SPANS event, and PTRS record

44. Webinar Scheduler

45. Webinar Calendar Details

46. Webinar Details

47. Webinars: New Item

48. Webinars: New Event Form

49. Webinars: View and Edit Request

50. Set Up in SPANS and GoToMeeting

51. GoToMeeting Setup

52. Schedule a Meeting

53. Time Zone Warnings

54. Generate Invitation

55. Invitation

56. Edit After Setup

57. Starting the Webinar

58. Webinar Controls

59. Conduct the Presentation
Practice your presentation in advance
Prepare your visuals and practice using them
Anticipate questions
Take advantage of the GoToMeeting training and resources

60. Close the Webinar
Click the X in the upper right corner to close out the webinar
Record attendance, give credit, and close out the event in SPANS within 7 days
After closing the event in SPANS, close out the PTRS record

61. Exercise: Plan an Event

62. Supporting Major Events
Provide personnel to:
Distribute safety information
Promote the FAASTeam message
Promote the use of FAASafety.gov
Promote the WINGS and AMT awards programs

63. Major Event Support Process
Open a PTRS record
Plan the support
Schedule the support
Conduct the event
Close the event in SPANS
Close the PTRS record

64. Plan Support Manage the exhibit or booth budget
Coordinate budget expenses and payments with your FSDO Manager
Contact the event organizer to arrange for space and fixtures
Reserve equipment and request any materials needed

65. Plan Support, cont.
Make arrangements to ship exhibits and materials to and from the event
Identify speakers and other FAASTeam support
Develop a plan and assignments for the team
Notify team members of the logistics
Determine if appropriate handout material is available

66. Schedule Support
Get your request for support out as early as possible to be sure you have the volunteer support you need
Develop a SPANS notice to be sent to only your REPs
Ask for help at REP trainings, meetings, or other events

67. Conduct the Event Have all necessary equipment and materials
Be sure the team represents the FAASTeam and the FAA professionally
Brief team members on the message
Perform breakdown duties and check out with the event organizer

68. Close the Event in SPANS
Record attendance in SPANS within 7 days after completing each event
Include a detailed comment

69. Discussion
What have your experiences been with providing major event support? What worked, what didn’t, and what advice would you share?

70. CFI Open Forums Enhance communication between CFIs, DPEs, and the FAA
Improve knowledge and skills
Provide opportunities to discuss local issues
Improve the quality of instruction and standardization of flight instructors and DPEs
Foster a better relationship between CFIs/DPEs and the airmen

71. NPP16: CFI/DPE Outreach
Click here

72. FPM Responsibilities Download the presentation from SharePoint
Use it as a “conversation starter”
Encourage the audience to expand with local examples and best practices
Review local areas of concern and develop a local presentation
Consult local accident/incident data on recurring deviations for the quarter
Consult with local ASIs, air traffic managers, and FSDO management

73. CFI Open Forum Process Create a PTRS record
Refer to the NPP for requirements and review the national presentation material
Identify local items of concern
Identify special emphasis items
Determine the location

74. CFI Open Forum Process, cont.
Generate a SPANS event
Conduct the CFI open forum
Close the forum in SPANS

75. Conduct the CFI Open Forum
Resources posted on SharePoint will help you prepare for and conduct the event
Notes for FPMs include:
Abstract
Format
Required and optional personnel
AFS-920 support
Equipment and staging information

76. Collaboration Process
The internal/external collaboration process requires you to:
Determine the need for collaboration
Open a PTRS record
Identify the service, office, or organization
Contact the service, office, or organization
Close the PTRS record

77. Determine the Need Consider:
Safety trends as identified in the FSDO Aviation Activity Report or other databases
Items of interest or concern identified in safety publications or magazines
Direct contact from outside sources seeking information or guidance
Newly published regulations or policy guidance that may affect compliance or aviation safety

78. Identify the Service, Office, or Organization – Internal
Other FAA offices
ATC
The Office of Runway Safety
General Aviation and Commercial Division (AFS-800)
Aircraft Maintenance Division (AFS-300)
Aviation Data Systems Branch (AFS-620)
Aircraft Certification Offices (ACOs)
Office of Accident Investigation & Prevention (AVP)

79. Identify the Service, Office, or Organization – External
State aviation agencies
Pilot and mechanic schools
Colleges and universities
Industry groups and organizations:
Such as PAMA, HAI, AOPA, NAAA, and NBAA

80. Contact the Service, Office or Organization
Discuss the trend, issue, or safety initiative
Discuss collaborative approach:
Combining resources
Combining efforts
Developing marketing strategies

81. Exercise: Collaboration

82. Loaning Equipment
Equipment is available to trained FAASTeam volunteers to support NPP and local safety promotion activities
Equipment may be projectors, screens, audio systems, carts, electrical cords, and other property used to support NPP projects and other safety activities

83. Equipment Loan Process
Evaluate requests for equipment loans
Check equipment condition
Complete a FAASTeam equipment lending form
Loan the equipment
Recover the equipment

84. Safety Product Types
Brochures, pamphlets, posters, and other printed materials
Marketing items, such as business cards or brochures
Award materials, such as certificates, plaques, and pins
PowerPoint and/or video presentations

85. Procedures for Obtaining Products
Determine the need for a safety product
Open a PTRS record
Choose the type of product
Choose the method to present or distribute
Collaborate with the FSDO Manager
Develop the product, if one is not available
Close the PTRS record

86. Discussion
What have your experiences been with either obtaining products/materials or developing them? What sources would they recommend?

87. Review Planning and conducting events Supporting major events
Supporting CFI open forums
Collaborating with internal and external partners
Loaning equipment and distributing safety products and materials

88. Objectives
Recall the procedures for planning, scheduling, and conducting safety events
Describe the FPM’s duties, responsibilities, and coordination requirements for conducting educational outreach to CFI open forums

89. Objectives, cont.
Describe the internal and external organizations and individuals with whom FPMs collaborate
Apply the collaboration process steps in given scenarios
Describe the procedures for loaning equipment and distributing safety products and materials