1. Adjutant General School
BOLC-B/WOBC
SHOW SLIDE: COMMON OPERATING PICTURE SYNCHRONIZER (COPS)
ADMINISTRATIVE DATA:
Academic Hours/Methods
0 hr/5 min Introduction
3 hrs / 10 min Conference / Discussion
0 hr / 30 Min Practical Exercise
0 hr/5 min Summary
4 hrs Total Hours
Learning Step / Activity . Introduction
Method of Instruction: Conference Discussion
Instructor to Student Ratio: 1:36
Time of Instruction: mins
Media: Large Group Instruction
a. Common Operating Picture Synchronizer (COPS) was designed to provide a means of common visibility to Human Resource Command (HRC) and Major Army Commands (MACOM) personnel strength managers. The system provides users a single view of authorization and strength data for enlisted and officer personnel. COPS presents a view-only capability of existing data derived from multiple sources and initial access was limited to select HRC and MACOM staff. COPS is instrumental in resolving personnel management issues as we rapidly transform the Army. Currently, HRC utilizes the Personnel Management Authorization Document / Updated Authorization Document (PMAD/UAD) to manage strengths based on authorizations while MACOM managers utilize both The Army Authorization Documents System (TAADS) and PMAD/UAD. COPS enables users to see both management documents simultaneously. The system also incorporates personnel strength information extracted from existing EDAS and TOPMIS data. COPS merges this authorization and strength data to create a common operating picture. HRC will continue to manage strengths based on the PMAD/UAD and will not perform off-line personnel management unless fully documented. COPS provides the capability to view authorization and strength information, by specialty and grade, at the MACOM, Distribution Management Level (DML), Distribution Management Subordinate Level (DMSL), Parent Unit Designator (PUD), and Unit Identification Code (UIC) levels. Strength projections can be displayed for up to six months, at one-month increments. Additionally, COPS provides a drill down capability to view assigned strength at the individual Soldier level. This capability enables the user to concurrently see officer and enlisted assigned strengths for the current month, down to the individual Soldier level.
Common Operating Picture Synchronizer
COPS

2. Terminal Learning Objective
Action: Demonstrate COPS
Conditions: In a classroom environment given access to a computer with access to the COPS database via wireless or LAN connection and awareness of the Operational Environment (OE), variables and actors.
Standards: The students will meet the standard of 70% accuracy when they:
Understand COPS Terminology
Define the different COPS functions
Execute the different COPS operations
Produce a strength report
SHOW SLIDE: TERMINAL LEARNING OBJECTIVE
INSTRUCTIONAL LEAD-IN: As an S-1, learning all of the important systems and their functionalities will enable you to do your job more proficiently. COPS is one of these systems that will assist your office in the performance of your duties.
MOTIVATOR: As the Army builds its capabilities for the current and future force, human resources and financial management doctrine and structure must change to provide the required capability to commanders in the battle space. This briefing will provide you an update on both transformation and our efforts to support a modular Army using the Common Operating Picture Synchronizer (COPS).
Safety Requirements:  No food or drink is allowed near or around electrical equipment (CPU, file servers, printers, projectors, etc.) due to possible electrical shock or damage to equipment. Exercise care in personal movement in and through such areas. Avoid all electrical cords and associated wiring. In the event of an electrical storm, you will be instructed to power down equipment. Everyone is responsible for safety. A thorough risk assessment must be completed prior to every mission or operation.
Safety Statement: In a training environment, leaders must perform a risk assessment in accordance with FM 5-19, Composite Risk Management. Leaders will complete a DA Form 7566 COMPOSITE RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW FM , NBC Protection, FM , CBRN Decontamination.
Risk Assessment Level: Low - Safety Review=PT
Environmental Statement: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Evaluation: There is no exam for this block of instruction.

3. References FM 1-0 (Human Resource Support)
AR (Personnel Accounting and Strength Reporting)
AR (Unit Status Reporting)
ALARACT 236/2005
MILPER Message (Access to COPS)
COPS Training Manual
SHOW SLIDE: REFERENCES
NOTE: Tell the students that all of these references are not required for COPS operations, but are provided for their information, to aid in identifying specific requirements for manipulating the system.
b. The following references assist HR personnel in managing strength
(1) FM 1-0 (Human Resource Support)
AR – Personnel Accounting and Strength Reporting
ALARACT – Personnel Accounting and Strength Reporting (PASR) Requirements in Support of Future Enhanced Common Operating Picture Synchronizer (COPS)
MILPER Message – Access To COPS
COPS Training Manual

4. Projected CM+1 Strength Projected CM+6 Strength
COPS Information Flow
Authorizations
Strength
G-1(ITAPDB)
G-1 EP OP
TAADS
PMAD
UAD
STAT
OAI Strength
TOPMIS II
Current Strength
Projected CM Strength
Projected CM+1 Strength
Projected CM+6 Strength EP OP …
OFFICER
AUTHORIZATIONS
EDAS
CURRENT
STRENGTH
TABLE
PROJECTED
STRENGTH
TABLE
ENLISTED
AUTHORIZATIONS OP EP
ITAPDB
SHOW SLIDE: COPS INFORMATION FLOW
Learning Step / Activity 1. Understand COPS Terminology
Method of Instruction: Conference Discussion
Instructor to Student Ratio: 1:36
Time of Instruction: 40 mins
Media: Large Group Instruction
c. COPS receives updated information from the Integrated Total Army Personnel Database (ITAPDB). ITAPDB receives authorization updates directly from TAADS and also from PMAD/UAD through Enlisted Distribution Assignment System (EDAS) and Total Officer Personnel Management Information System (TOPMIS). Strength Managers can then pull information from COPS through the World Wide Web (www), which goes through the Human Resource Command (HRC) portal, which then goes through the Cognos Web Server before finally reaching the COPS system.
COPS Cube
Refresh
Cognos Web Server
Strength Managers
W W W
HRC Portal

5. Accessing COPS HRC Upfront Portal Logon to COPS The COPS Portal Help
PowerPlay Quick Tour
Return to Source
SHOW SLIDE: ACCESSING COPS
NOTE: Tell the students that the first part that will be covered is how to access COPS and the tools available to help users better understand how to operate the COPS system.

6. HRC HOME Page To Access COPS click on: SHOW SLIDE: HRC HOME PAGE
d. COPS can be access in multiple ways. One way is through the HRC Home Page at Once at the home page, click on the COPS icon near the bottom of the page. Another way is by directly typing the web address
To Access COPS click on:

7. Logon Screen Use your AKO Username and Password for authentication
SHOW SLIDE: LOGON SCREEN
e. Accessing COPS system requires an Army Knowledge Online (AKO) account and then an additional authorization to access the COPS system.

8. COPS Home Page Enter COPS portal by: COPS tab
Common Operating Picture Synchronizer (COPS)
Enter COPS push button.
Other Useful Tabs
FAQ: Frequently Asked Questions Document.
DEMO: Gives an demonstration of the Cognos system
Data Sources – COPS data update from different HR systems
Functional Comments – COPS related news releases
SHOW SLIDE: COPS HOME PAGE
f. The COPS Home Page is the initial entry page for all users. This a generic information page to provide functional descriptive comments. The HRC COPS portal can be accessed 3 ways:
(1) The COPS tab located near the top.
(2) The Common Operating Picture Synchronizer (COPS) title which acts as a URL.
(3) The Enter Cops push button.
g. There are other useful tabs in the COPS Home Page:
(1) FAQ: Frequently Asked Questions is a Document that opens in a new browser. The FAQ is an online guide that address the most frequently asked questions for COPS.
(2) DEMO: Demo does not require COPS Login. It is use for training to familiarize users with the Cognos system.
h. Data Sources – reflects the time and date the COPS system was updated by different Human Resource (HR) systems such as PMAD/UAD, TAADS Auth, Total Army Personnel Database – Active Enlisted (TAPDB-AE), and Total Army Personnel Database – Active Officer (TAPDB-AO).
i. Functional Comments – reflects COPS related news to include new version releases and COPS system functionality upgrades, faults, and fixes.
NOTE: Have students access HRC COPS portal through one of the 3 links available.

9. COPS-FOUO NewsBox To view the Available COPS Cubes:
SHOW SLIDE: COPS-FOUO NEWSBOX
j. The HRC COPS web portal is the user interface and the starting point to view, find, organize, and share HRC Cognos reports. The HRC portal contain a personal NewsBox, which is the first listed item from the left panel. The second listed item from the left panel is the NewsIndex folder and its subfolders. The personal NewsBox is the user’s NewsBox where customized and prefabricated reports can be saved and easily located for quick access. These include:
(1) COPS by Month View – reflects strength information one month at a time up to six months after the current month
(2) COPS Tri Month- reflects a 3 month view on one screen, to include the current, the 3rd, and the 6th month
(3) COPS Non-Availability (AR220-1) – reflects non-deployable strength, which include profiles, medical holdovers, trainees, and other reasons
k. As a preference and to avoid having to expand to COPS – FOUO every time, users can make COPS FOUO as their home page by clicking on “View” then choosing “Set This View As Home”.
To view the Available COPS Cubes:
Always expand to COPS – FOUO.
From here you select a specific data cube to view or reports in your NewsBox as they become available.

10. Help 1. 2. Click on a COPS cube to open it.
SHOW SLIDE: HELP
l. Users can access the “Help” feature of the system by opening up any COPS Cube then clicking the “Question Mark” picture located near the bottom center of the page. Users can also click on the “Up Arrow” by the question mark picture and select “Help” from the 3 options that appears. Clicking on the help feature will open up another window for an online help. 2.
2. Click on “Help” for a quick assistance to most of the basic application related questions.

11. Return To Source
After opening a cube to return to the original menu click on the Return to Source icon.
SHOW SLIDE: RETURN TO SOURCE
o. The “Return To Source” icon located by the bottom right corner of the window allows users to return to the original menu, i.e. the COPS-FOUO page.

12. Check on Learning Q: What does COPS provide?
A: COPS provides the capability to view strength information by ACOM/ASCC, DML, and DMSL level with drill down capability to authorization information at the Specialty, Grade, and ASI/SQI levels
Q: What are some capabilities that COPS provide?
A: COPS provides the capability to view strength information by ACOM/ASCC (MACOM), DML, and DMSL level with drill down capability to authorization information at the Specialty, Grade, and ASI/SQI levels.
Q: Prior to requesting access and prior to initial LOGON, what is one thing a user must do?
A: Review the COPS Training Manual
SHOW SLIDE: CHECK ON LEARNING
Q: What does COPS provide?
A: COPS provides the capability to view strength information by ACOM/ASCC, DML, and DMSL level with drill down capability to authorization information at the Specialty, Grade, and ASI/SQI levels
Q: What are some capabilities that COPS provide?
A: COPS provides the capability to view strength information by ACOM/ASCC (MACOM), DML, and DMSL level with drill down capability to authorization information at the Specialty, Grade, and ASI/SQI levels.
Q: Prior to requesting access and prior to initial LOGON, what is one thing a user must do?
A: Review the COPS Training Manual

13. COPS Functions The Data Cube The Explain Utility
The Drill-Down, Drill-up & Filtering actions
Suppress Zero
Resetting Dimension(s)
Wrapping On and Off
Find
SHOW SLIDE: COPS FUNCTIONS
NOTE: Tell the students that the next part that will be covered is the different COPS functions available to users in the COPS system.
Learning Step / Activity 2. Define the Different COPS Functions
Method of Instruction: Conference Discussion
Instructor to Student Ratio: 1:36
Time of Instruction: 40 mins
Media: Large Group Instruction

14. Opening COPS Cubes 1. 2. SHOW SLIDE: OPENING COPS CUBES
a. Users can open the different COPS cubes from the COPS-FOUO page. Users can begin their analysis by choosing one of the available report or cube. The common COPS cubes are the By Month View, the Tri-Month view, and the Non-Availability view. The Power Play Cube of data is a consolidated summarized view of data based on an X – Y intersection of data. This display is the common starting point for most cube analysis. Typical of Power Play, the last row will be the roll-up summary of data. The row can display a breakdown of the Active Military as displayed above.

15. COPS Cube – Terminology
1. Dimension Line
2. Dimension Viewer
3. Measures
4. Dimension Categories
SHOW SLIDE: COPS CUBE - TERMINOLOGY
b. The Cube is a multidimensional data source, which contains measures and dimensions, organized to provide faster retrieval and drill-down analysis. The Dimension Line, Dimension Viewer, Measures, and Dimension Categories are all fundamental Cognos Cube terminology. We will be using these words most frequently to help identify the data we are viewing. A Dimension is a broad grouping of descriptive data about a major aspect of a business, such as products, dates, or markets. Each dimension includes different levels of categories in one or more drill-down paths, and an optional set of special categories.
(1) The Dimension Line appears above the display in the Web Browser. The Dimension Line is the top row that displays the dimension categories and changes according to the filters applied.
(2) The Dimension Viewer is an organized view of all dimensions, levels, and categories in the selected cube. One can use the dimension viewer to add categories as rows or columns and to filter information. One can also use the dimension viewer in Windows to add the category values as layers, create subset definitions, format measures, and define sets of categories. The Dimension Viewer will also contain the same information as the Dimension Line, but can be displayed and navigated without the data being filtered.
(3) The Measures are the performance indicators that is quantifiable and used to determine how well a division or branch is operating. For example, measures can display enlisted counts, assigned counts, and projections.
(4) The Dimension Categories are the actual values that are available for each dimension value and its descendant values.

16. COPS by Month Cube
SHOW SLIDE: COPS BY MONTH CUBE
c. COPS by Month cube displays information for the current month and each projected month out to six months. The default view can be described as follows:
(1) Current Assigned Column - Displays the current count of the current assigned for all Enlisted, Commissioned Officers, and Warrant Officers for active military.
(2) CM Gains Column - Displays the current count of the current month gains for all Enlisted, Commissioned Officers, and Warrant Officers for active military.
(3) CM Loss Column - Displays the current count of the current month loss for all Enlisted, Commissioned Officers, and Warrant Officers active military.
d. Two important notes to remember about the COPS system is that it did not initially account for commissioned officers in the specialty field, i.e. medical, chaplain, and JAG. It recently just started accounting for the medical field, to include the dental and veterinary services and these numbers are now reflected in the system. It still, however, does not account for the Chaplain and JAG branch. Additionally, Soldiers in a promotable status are reflected as gain in the system. However, if users drill through all the way to the by-name list of the gains roster, these promotable Soldiers will not be reflected. Only true physical gains to the unit will be reflected in the roster.
COPS by Month Cube displays information for the current month and each projected month out to six months

17. COPS Tri Month Cube
SHOW SLIDE: COPS TRI MONTH CUBE
e. COPS Tri Month cube reflects the same strength information as the COPS by Month View cube. Additionally, it also reflects the current month’s projection for strength in 3 and 6 months.
Current Month
Projected 3 months
Projected 6 months
COPS Tri Month Cube displays information for the Current Month, Projected 3 Months and Projected Six Months.

18. COPS Non-Availability Cube1.
Avail/Non-Avail dimension 2.
Non-Availability Cube contains only Assigned, Current Month PMAD, Current Month TAADS, and Current Month TAADS Required measures.
SHOW SLIDE: COPS NON-AVAILABILITY CUBE
f. COPS Non-Availability cube contains the assigned strength, the current month PMAD, the current month TAADS, and the current month TAADS Required measures. The Non-Available roster reflects non-deployable strengths to include Absent Without Leave (AWOL), Conscientious Objector, Profiles, and other status.

19. Explain 1. 2. Explain can be activated by: Selecting a specific cell
SHOW SLIDE: EXPLAIN
g. The “Explain” feature is an excellent method of identifying the data cell in question. This feature is activated by first selecting the cell in question. After selecting a specific cell, the explain feature can be activated by either right clicking on the cell or clicking on the “Explain” icon located near the bottom center of the window. The Right-Click option from the mouse will produce a small window with two options, “Agent” and “Explain”. Selecting the “Explain” option will open the Explain split screen. The “Explain” icon will also open the Explain split screen view. The Explain split screen will simply identify to the user which column and row the user is focused on. It will also display any other actions performed. To deactivate the Explain split screen, simply click on the small X to close.
Explain can be activated by:
Selecting a specific cell
Right-clicking on the cell or clicking on the
To Deactivate the “Explain” display, click on the Small X to close

20. COPS – Drill Down 1. 2.
SHOW SLIDE: COPS – DRILL DOWN
h. The Drill-Down concept is the process of opening data to view a lower level of detail, when available. For example, when you want to see the pay grades for the Enlisted Active Military, simply click on “Enlisted” and it will expand to display all pay grades for enlisted personnel. Where the mouse becomes a finger is where the data can be drilled down into detail. The drill down and the filter function are almost alike. Notice how the data category when selected reflects at the top of the dimension line. When the drill-down is no longer available, the lowest level of detail information has been reached.
When Drill Down is applied, the data expands to the next lower level of detail.
Click on a category to focus.
View results specific to category drilled down upon.

21. COPS – Drill Up
SHOW SLIDE: COPS – DRILL-UP
i. The Drill Up is the reverse process of drill down. Drill up removes the child categories of data and resets the data up to the parent level. The Drill Up category is typically the summary row or column common in the data cube display.
Drill up process rolls the data back to the higher level of display or parent level.

22. Filtering 1.
When users filter a report, they change its focus by limiting the level of information. 2.
SHOW SLIDE: FILTERING
j. Filtering is focusing the data to specific categories and values. This is the process of funneling the data into a more refined and specific value of the data. For example, the data can be restricted to a specific Major Command (ARQODA) and/or Special Qualification Identifier (SQI). The filter capability can be activated either from the Dimension Line or the Dimension Viewer.
(1). Applying Filters:
A. From the Dimension Line, click on the down arrow for a specific dimension and select the desired category.
B. From the Dimension Viewer, you open the appropriate Dimension folder and locate the desired data category. Right click on the chosen category and select Filter.
(2) Removing Filters:
A. To remove all filters, click on the reset icon.
B. To remove a single filter, from the dimension viewer or dimension line, filter on the parent level.
Reset Icon

23. Unit “Blank” and “JO5” is suppressed.
Zero Suppression 1. 2. 3.
SHOW SLIDE: ZERO SUPPRESSION
k. Zero Suppression is the action of suppressing a row or column when all the values for the complete row or column is zero. When Zero Suppression is applied, the words “Zero suppression” will appear near the bottom of the window. Users can execute Zero Suppression by clicking on the icon directly located at the bottom of the window or by clicking at the up arrow located to the right of the icon and choosing from one of the 3 options.
NOTE: “Blank” data are Soldiers records that are inputted into the system with errors. These are identified and fixed at HRC.
Unit “Blank” and “JO5” is suppressed.

24. Dimension Control Functions
With Wrapping Off
With Wrapping On
SHOW SLIDE: DIMENSION CONTROL FUNCTIONS
l. There are 3 dimension control functions located at the top right corner of the window.
(1) Reset - control is the action of removing all applied filters and moving all the data to the highest level category value.
(2) Wrapping On - is the action of wrapping the Dimension Line labels into the available space near the top.
(3) Wrapping Off - is the action of removing the wrapping from the Dimension Line.
Reset
Wrapping On
Wrapping Off

25. Check on Learning
Q: Who must users request access through to access COPS?
A: Their respective Installation Information Assurance Security Officer (IASO)
Q: What does the COPS by Month View display?
A: Displays strength information one month at a time up to six months after the current month.
Q: What does the COPS Tri Month display?
A: Displays a three month view on one screen, to include the current, the 3rd, and the 6th month.
SHOW SLIDE: CHECK ON LEARNING
Q: Who must users request access through to access COPS?
A: Their respective Installation Information Assurance Security Officer (IASO)
Q: What does the COPS by Month View display?
A: Displays strength information one month at a time up to six months after the current month.
Q: What does the COPS Tri Month display?
A: Displays a three month view on one screen, to include the current, the 3rd, and the 6th month.

26. Find 1. 2.
SHOW SLIDE: FIND
m. “Find” function can be executed two ways. One is by clicking on the up arrow to the right of the “Help” Icon (Question Mark picture) located near the bottom center of the window. Once another window opens up, choose “Find” from the 3 options. The other way to execute the “Find” function is to right click on any white space. Once another window opens up, click on “Find…” from the 4 options. Once “Find” is chosen from either method, a “Find” window opens for users to enter search criteria.
n. Users can search the current report or cube to find specific dimensions or measures in their data. Finding specific items in highly complex and large dimensions can significantly speed up the analysis time. The different find criteria are:
Search string – users can search for text in a category or measure based on the following criteria without concern case sensitivity:
A. Contains
B. Begins with
C. Ends with
(2) Find text in – lets you choose where to conduct your search:
A. Report – searches the current report
B. Cube – searches all data in the cube
(3) Dimension – designates which path the search will take. The choices are the same as the Dimension Viewer. The search results provides the category name and full path.

27. Performing COPS Operations
Replacing the Row or Column
Swap Rows and Columns
Perform Disconnected Operations
Nesting
Rank
SHOW SLIDE: PERFORMING COPS OPERATIONS
NOTE: Tell the students that the next part that will be covered are the different operations that can be performed in the COPS system that can help users in manipulating reports to produce a desired result.
Learning Step / Activity 3. Execute the Different COPS Operations
Method of Instruction: Conference Discussion
Instructor to Student Ratio: 1:36
Time of Instruction: 40 mins
Media: Large Group Instruction

28. Replace Dimensions SHOW SLIDE: REPLACE DIMENSIONS
a. Row values and Column Values can be replaced with another dimension data or lower level detail. By right-clicking on a dimension folder or category in the dimension viewer, i.e. MACOM (ARQODA), users will have the options to replace the rows or columns.

29. Swap Rows and Columns SHOW SLIDE: SWAPS ROWS AND COLUMNS
b. Swap Rows and Columns is the action of changing the row values with the column values and vice versa. This allows the user to view the data from a different perspective and can sometimes reveal more meaningful information. This is just for the user’s preference on how he or she wants to view the data.

30. Disconnected Operations1.
SHOW SLIDE: DISCONNECTED OPERATIONS
c. To perform disconnected operations, the ability to save a file as a PDF or a XLS file is available. The user has the ability to save any display and save the data to a file for future reference. To save a report, users must click on the “File” icon located at the bottom of the window. A window will open up and the user must choose the format of the report to save. Once the format is chosen, another window will open up and the users can choose to either open, save, or cancel the process. When the user choose “Save”, another window will open up to allow the user to name the report and choose the location to save the report to. The different formats for saving the reports are:
(1) Export PDF - This option is used to change the display as a PDF file where the file will then act exactly like a pdf file. This action also impacts the report and using the back button will take the user back to the original view.
(2) Export CSV – The option used to save the display as a Comma Separated Values file.
(3) Export XLS – The option used to save the report as Excel spreadsheet. 3. 2.

31. Nesting
A nested report includes summary information for nested categories.
In the dimension viewer, locate the category you want to nest in the display. Right-click on the category, and then click either Nest Rows or Nest Columns.
The nested category appears in the display as sublevels within the row or column category.
To delete the nested category, click on the level select area and click on the X for delete. 1. 2.
SHOW SLIDE: NESTING
d. A nested report includes summary information for nested categories. For example, the summary for military grouping, i.e. a summary for all the enlisted, a summary for all the officers, and a summary for all the warrant officers. The following are the steps for nesting categories:
(1) In the dimension viewer, locate the category you want to nest in the display. Right-click on the category, and then click either “Nest Rows” or “Nest Columns”.
(2) The nested category appears in the display as sublevels within the row or column category.
(3) To remove nested categories, right-click the level selector area for the nested category, and then click the Delete icon.
e. Another way to nest categories is by clicking on the category you want to nest from the dimension viewer and dragging it to the row nest level or the column nest level area. As you drag the category over the nest level area, the area becomes highlighted. The row nest level area is located in the far right of the row heading area. The column nest level area is located at the bottom of the column heading area. To nest a category from the dimension line, click the dimension, locate the category you want to nest, and then drag it to the row nest level area or the column nest level area.
f. Another way to remove nested categories is by right-clicking on the level selector area for the nested category and then clicking on “Delete”. For nested categories, the level selector area is located to the immediate left of nested column categories and immediately above nested row categories. To use the level selector toolbar to remove a nested category, click the level selector area for the nested category. On the level selector toolbar, click the “Delete” button. 3.

32. Rank
Rank results identify various counts against one another.
To rank a column or row, click on the desired row or column and click on the “Rank” icon.
A rank Window option appears and users must specify what type of rank desired and at what level and assign a name. Click “OK” for results.
The rank ordinals will appear in a new row or column. The labels and values of the rank category will be italicized. 1. 3. 2.
SHOW SLIDE: RANK
g. Ranking adds ordinals to a report so users can compare categories to one another. For example, a report that outlines current assigned strengths for all for all MACOMS. Users can add a rank category to this report to see which MACOMS have the highest current assigned strength. Categories are ranked by their value in a specific row or column. The rank ordinals appear in a new row or column. The labels and values of the rank category are italicized. The rank results can be unsorted, meaning that they are not in numerical order, or they can be sorted in ascending or descending order. For example, when you rank products by their value in the “Cur Assigned” category, PowerPlay Web adds a rank column to the report that shows what place each unit came in. If a user wants to see the top ten unit with the highest assigned strength, they can sort the rank category to arrange the ordinals in numerical order. The number of the population result can be adjusted according to the user’s needs. Rank categories and sort orders are automatically regenerated whenever there is a change to the report data. Users can display more than one ranked column or row at a time, but they must do the process one at a time. PowerPlay Web reports with rank categories can be exported to PDF, CSV, or Excel format. The following are the steps for creating a ranked report:
(1) In the PowerPlay Web Explorer report, right-click the column or row on which you want to base the rank category, and then click “Insert Rank”.
(2) Verify the category on which you want to base the rank category.
(3) In the “Show ordinals” list box, click Top, Bottom or All, and type the number of ordinals you want to show. Type Top to show the highest values, Bottom to show the lowest values, or All to show all the values.
(4) In the population result box, type in the number of populations you want displayed.
(5) In the “Start the ordinals from” list box, click Highest or Lowest to identify which ordinal is ranked as ordinal 1.
(6) In the “Sorting order” list box, click Descending, Ascending, or None to set the sorting order.
(7) In the “Rank name” box, specify a name for the rank category. The rank category name will appears at the top of the column or beginning of the row in italicized text.
(8) Click “OK”.
h. Users can also use the “Rank” button on the PowerPlay Web toolbar to add, delete, edit, or rename a rank category. Right-click the column or row you want to base the rank category then click on the “Rank” icon. The new rank category appears in the PowerPlay Web Explorer report, to the right of the selected column or under the selected row.
Number of population result.

33. Drill Through Operations
Prepare Report
Select a Single Measure
Select Cell for Drill Through
Drill Through Report
Detail Report
SHOW SLIDE: DRILL THROUGH OPERATIONS
a. Drill Through operations lets the user drill through from the Major Commands to the subordinate commands all the way down to a detail report at the individual Soldier level. Key thing to remember when conducting drill through operations is that it must be done in a specific sequence.

34. Prepare Report (1 of 2)
** From the HRC COPS portal, select “COPS By Month View”
1. Replace MACOM’s as row categories
- Right click on “MACOM’s (ARQODA)” and select “Replace Rows”
2. Select a MACOM to Drill down
- Click on the “FC – U.S. ARMY FORCES COMMAND”
SHOW SLIDE: PREPARE REPORT (1 OF 2)
b. To conduct a drill through operation, users must choose the cube they want to work with and open it. For this example the “COPS By Month View” will be used.
(1) Replace the MACOM’s (ARQODA) dimension as row categories by right clicking on “MACOM’s (ARQODA)” from the Dimension Viewer and selecting “Replace Rows” on the pop-up window.
(2) Drill down on a desired MACOM from the Dimension Categories by clicking on it. For this example, FC – U.S. ARMY FORCES COMMAND will be used.

35. Prepare Report (2 of 2) 3. Drill down on desired DML
- Click on “ ST AIRBORNE DIVISION (AIR ASSAULT)”
4. Drill down on desired DMSL
- Click on “101-1ST BDE 101ST ABN DIV”
SHOW SLIDE: PREPARE REPORT (2 OF 2)
(3) After drilling on the MACOM, a list of DMLs will be displayed. Drill down the desired DML. For this exercise, use ST AIRBORNE DIVISION (AIR ASSAULT).
(4) After drilling on a DML, a list of DMSLs will display. Drill down on the desired DMSL. For this exercise, drill down on 101-1ST BDE 101ST ABN DIV.

36. CM Gains measure is selected
Select a Measure
5. Click on a single measure
- Click on the Current Month Gains (CM Gains)
CM Gains measure is selected
SHOW SLIDE: SELECT A MEASURE
(5) Drill down on a desired measure to focus the report. For this example click on the Current Month Gains (CM Gains).
(6) After selecting a single measure, users should see the name of the selected measure in the top left corner Measure information block.
6. The name of the single measure must be in the top left corner to perform a drill through

37. Select A Desired Cell
SHOW SLIDE: SELECT A DESIRED CELL
(7) Prior to clicking on the Drill Through icon, always ensure a cell is selected and highlighted in Orange. As a note, the value should always be 500 or less for quicker returns. For this example, choose the CM Gains for Property Unit Designation (PUD) “AB4”.
7. After a number is highlighted in Orange, click the Drill through icon

38. Check on Learning
Q: What display is the common starting point for most cube analysis?
A: The Power Play Cube of data is a consolidated summarized view of data based on an X – Y intersection of data and is the common starting point for most cube analysis
Q: What is a COPS Cube?
A: The Cube is a multi-dimensional data source, which contains measures and dimensions, organized to provide faster retrieval and drill-down analysis.
SHOW SLIDE: CHECK ON LEARNING
Q: What display is the common starting point for most cube analysis?
A: The Power Play Cube of data is a consolidated summarized view of data based on an X – Y intersection of data and is the common starting point for most cube analysis
Q: What is a COPS Cube?
A: The Cube is a multi-dimensional data source, which contains measures and dimensions, organized to provide faster retrieval and drill-down analysis.

39. 8. The resulting Impromptu report
Drill Through Report
8. The resulting Impromptu report
SHOW SLIDE: DRILL THROUGH REPORT
Learning Step / Activity 4. Product a Strength Report
Method of Instruction: Conference Discussion
Instructor to Student Ratio: 1:36
Time of Instruction: 40 mins
Media: Large Group Instruction
(8) The Drill Through Report will be displayed as an adobe report. To view a detail report for an individual Soldier, click on a SSN. Users are restricted from drilling down to the individual Soldier level for Soldiers outside their authorization.
NOTE: The drill through reports for the gains and losses will no longer show the projected Promotion Gain Loss types even with the filter off. For example, the above drill through is looking at the number for All Gain Loss Types of 19, but of those 19, there are 8 that are promotion type records. Therefore, when users execute the drill through, they will only see 11 records. The 8 promotion types will not be displayed.

40. Drill Down to Individual Soldier
9. Detail information of a Soldier is displayed. Click on “Return to Source” to navigate back to the PowerPlay cube or “Return to Previous Report” to view the previous Impromptu list report.
SHOW SLIDE: DRILL DOWN TO INDIVIDUAL SOLDIER
(9) When users click on a Soldier’s SSN within their authorization, a new report will be opened to display detail information for the selected Soldier.
(10) To return to the previous report, click on “Return to Previous Report” icon and to return to the Powerplay cube, click on “Return to Source” icon.
b. Drill Through is the ability to open another report in another software application. This creates an added ability to provide even more data to display for the user. At this time, software incompatibility issues prohibit users to drill through all the way down to the individual soldier level. Users running on Adobe Acrobat Reader version higher than is unable to view individual soldier’s data. This is an Adobe issue, not a COPS issue, that has already been addressed by HRC. The data can also be drilled on the measures for all gains, all losses, and all projections.
Return to Source (Cube)
Return to Previous report
(Impromptu Report)

41. Managing Reports Split View & Charts Hide – Unhide Calculate Save As
Personal NewsBox
Other NewsBox
Managing Reports
Copy, Move and Delete
SHOW SLIDE: MANAGING REPORTS
NOTE: Tell the students that the next part that will be covered are the different ways to manage COPS Reports.

42. Split Screen and Graphs
Display Options Controls the Split Screen option as well as other options.
SHOW SLIDE: SPLIT SCREEN AND GRAPHS
a. The split screen view is an excellent way to display a graph and detail data together. When selecting a display, PowerPlay web gives the flexibility to change the graph and the split screen area for maximum visual effect. The available graphs are listed as follows:
(1) Simple Bar – Each Bar represents a column value and the focus is per row.
(2) Pie – Each pie slice represents a column value and the whole pie focus is per row.
(3) Cluster Bar – Each cluster is specific to a column with each row value represented by a different color bar within the cluster.
(4) Stacked Bar – Each Bar represents a column value with each row value represented by a different color within the stack of the bar.
(5) Multiline – Each Point represents a column value with each line represented by a row value.
(6) 3D Bar – Each interesecting column and row value is represented by a bar with a specific color.

43. Hide – Unhide
To hide a single category, right click on the category you want to hide, and then click “Hide Selection”
SHOW SLIDE: HIDE-UNHIDE
b. Data can be hidden and revealed (Unhidden) at any time within the report. This action is available to create custom views of a report. Row Values or Column values can be hidden or revealed.
Users can selectively show or hide any category in a report, including precalculated categories that were inserted when the cube was created. When users hide categories, the summaries in the report are not affected.
c. To hide a single category, right click on the category you want to hide, and then click “Hide Selection”.
d. To hide multiple categories, click on the row or column space first and then click on the hide/show icon. From the “Visible Categories” column click on the categories you want to hide and click on the left arrow to add them to the “Hidden Categories” column. To move categories back, highlight them and click on the right arrow. Click “OK” to complete the action.
“Hide/Show” Icon

44. Calculate
To perform a calculation, select the category by pressing on the “Ctrl” key and clicking on the desired categories.
SHOW SLIDE: CALCULATE
e. Users can combine rows or columns to obtain a new item based on a custom calculation. For example, users can add the total strength of lower enlisted personnel (E1-E4). Users can perform the following calculations – add, cumulative percent, subtract, rollup, multiply, exponentiate, divide, accumulate, percent, forecast, and percent of base. To perform the calculation, select the desired category to calculate and click on the Calculation Icon. Select the type of calculation desired and select the second category to calculate with the first selection. Click ok to view results.
“Calculation” Icon
Click on the “Calculation” icon to open a window where users can select the control items for the calculation.

45. Personal NewsBox Save As SHOW SLIDE: PERSONAL NEWS BOX
f. The “Save As” action in PowerPlay web saves the current display to the user’s Personal NewsBox. The Personal NewsBox is the users NewsBox where customized and prefabricated reports can be saved and easily located for quick access. The “Return to Source” icon will always take you back to the NewsBox or NewsIndex that the browsing started from. To save a file after creating a report, click on the “Save As” icon. When a new “Save As” window opens up, provide a name for the report and click “OK”. The report’s default save location is the user’s personal newsbox. To retrieve and view the report, click on the user’s personal Newsbox. An important thing to remember when saving a report is that you are only saving the format, not the data. This means that when users try to retrieve today a report they saved last month, the format of the report will still be the same but the data will be today’s data, not last months.

46. Other NewsBox 1. 2. 4. 3. SHOW SLIDE: OTHER NEWSBOX
g. “Other Newsbox” allows users to save reports in a public Newsbox for other users to be able to access. After creating a report, click on “Save As” and a new window will open up.
(1) Click on “Other NewsBox” to save the report in the associated NewsBox group(s).
(2) The user can select an existing NewsBox to save the report or create a new NewsBox by clicking on the Create NewsBox link.
(3) Provide a name for the report and click OK to save the report.
(4) To view the report click on the NewsBox where the report was saved.
NOTE: Advice students that they should always save a master copy of the report in their personal Newsbox. Any reports saved in the public Newsbox can be changed by individuals that access it.

47. Manage Multiple Reports
Managing Reports
Manage A Single Report
Manage Multiple Reports
“Select/Deselect
this Entry” Icon 1. 1.
SHOW SLIDE: MANAGING REPORTS
h. Manage A Single Report allows the user to perform some actions to a saved report. The following are the steps to manage a single report:
(1) Find the report that you want to modify and click on “Actions”.
(2) Clicking on “Actions” will open another window and gives the users different options for actions to perform.
i. Manage Multiple Reports allows the user to perform some actions to multiple saved report. The following are the steps to manage multiple reports:
(1) To select multiple reports, click on the “Select/Deselect this Entry” icon of the desired reports then click “Edit”.
(2) After clicking on the “Edit”, a list of options will appear for users to select what action they want to perform. 2. 2.

48. Appendix I – Icons Explained (1 of 2)
80/20 Suppression
Calculation
Chart
Crosstab
Custom Exception
Display Options
Drill Through
Explain
File
Find
Help
Hide/Show
SHOW SLIDE: APPENDIX I – ICONS EXPLAINED (1 OF 2)
j. As a reference, listed in alphabetical orders are icons used in the COPS system and a brief explanation of its function, Page 1 of 2.
(1) 80/20 Suppression - 80/20 suppression removes rows or columns whose absolute values do not contribute to the top 80% of results. It then summarizes the removed rows or columns into a single row or column called "Other."
(2) Calculation - You can combine rows or columns to obtain a new item based on a custom calculation.
(3) Chart – changes the crosstab display into a graph.
(4) Crosstab – Changes a graph back to the default crosstab.
(5) Custom Exception – You can highlight value ranges with different font and/or background color to signify importance or its differences.
(6) Display Option – You can control the number rows or columns are viewable in the display.
(7) Drill Through – You can view all available reports that drill through to them.
(8) Explain – You can view a category definition for a column or row category.
(9) File – Icon to activate the file export options.
(10) Find – Icon used to locate specific category values within the cube if unsure of location.
(11) Help – Icon used to activate the online Help resource.
(12) Hide/Show – Icon used to manage which rows or columns are hidden or not hidden.

49. Appendix I – Icons Explained (2 of 2)
Subsets
Swap
Wrapping On/Off
Zero Suppression
Rank
Reset
Return to source
Save As
SHOW SLIDE: APPENDIX I – ICONS EXPLAINED (2 OF 2)
k. As a reference, listed in alphabetical orders are icons used in the COPS system and a brief explanation of its function, Page 2 of 2.
(1) Rank – Icon used to identify various counts against one another.
(2) Reset – Icon used to restore the categories back to the highest parent dimension.
(3) Return to source – Icon used to navigate back to the COPS portal web page.
(4) Save As – Icon used to save a report to the login ID’s NewsBox.
(5) Split View – Icon used to activate the split view.
(6) Swap – Icon used to swap the row categories with the column categories.
(7) Wrapping On/Off – Icon used to turn on or off the dimension line wrap.
(8) Zero Suppression – Hides all zero values within the report display when a single row or column is all zeros.

50. Contact Info
Application Assistance:
Ron Drew
(Commercial)
(DSN)
Oanh Tran
(Commercial)
ACCESS TO COMMON OPERATING PICTURE SYNCHRONIZER (COPS):
MILPER MESSAGE NUMBER : Issued: [08/23/2005].
SHOW SLIDE: CONTACT INFO
a. Ron Drew is the main POC for the COPS system at HRC. Oanh (Female) is his assistant.

51. Summary So why is COPS important to a Strength Manager?
It allows you to view combined unit strength
It allows you to view combined unit strength forecasts
It is a useful tool for developing and saving customized reports relevant to changing information needs
It allows you to drill down to a combined unit to view unit rosters
It allows you to drill through and view selected data on a Soldier
SHOW SLIDE: SUMMARY
NOTE: Reiterate to the students the importance of COPS and how it can be useful to them as a Human Resource Officer.

52. Check on Learning
Q: Why should a user always save a master copy of the report in their personal Newsbox?
A: Any reports saved in the public Newsbox can be changed by individuals that access it.
Q: What are the categories of subsets that users can create?
A: Users can create subsets of categories, by search criteria, bymeasure value, or by individual category selection.
Q: What is the key thing to remember when conducting drill through operations?
A: The key thing to remember when conducting drill through operations is that it must be done in a specific sequence.
SHOW SLIDE: CHECK ON LEARNING
Q: Why should a user always save a master copy of the report in their personal Newsbox?
A: Any reports saved in the public Newsbox can be changed by individuals that access it.
Q: What are the categories of subsets that users can create?
A: Users can create subsets of categories, by search criteria, bymeasure value, or by individual category selection.
Q: What is the key thing to remember when conducting drill through operations?
A: The key thing to remember when conducting drill through operations is that it must be done in a specific sequence

53. Questions SHOW SLIDE: QUESTIONS
NOTE: Open a forum for students to ask questions.

54. Terminal Learning Objective
Action: Demonstrate COPS
Conditions: In a classroom environment given access to a computer with access to the COPS database via wireless or LAN connection and awareness of the Operational Environment (OE), variables and actors.
Standards: The students will meet the standard of 70% accuracy when they:
Understand COPS Terminology
Define the different COPS functions
Execute the different COPS operations
Produce a strength report
SHOW SLIDE: TERMINAL LEARNING OBJECTIVE
Learning Step / Activity 5. Practical Exercise (PE)
Method of Instruction: Practical Exercise
Instructor to Student Ratio: 1:36
Time of Instruction: 30 mins
Media: Self-paced Instruction
Learning Step / Activity 6. Practical Exercise Review
Method of Instruction: Conference Discussion
Time of Instruction: 10 mins
Media: Large Group Instruction
Learning Step / Activity Summary
Time of Instruction: 5 mins