1. Kent State New Materials and Active Serials
IUG
May 2014
Tom Klingler
Kent State University

2. What?
A “new materials” list and a list of “current journal subscriptions” that are:
Public
Easy to use
Current
Automatic
Searchable

3. Why? Purpose. Audience. “New materials” 1. General audience
2. Easy search
Research tool
Find new stuff…
…by academic dept
…by type
…by keyword
…by date range

4. Why? Purpose. Audience. “Active Serials” Faculty audience
Current journal subscriptions per department
Management tool for librarians and faculty at serials review time!

5. Where?
New Materials
Active Serials

8. First, New Materials…

18. Can New Materials be used as a collection management tool ?
Let’s see….we offer a Ph.D. in Finance…..

22. Do-It-Yourself capability for both

24. Next, Active Serials…

47. Wait a minute……
Can you find NEW SERIALS with either of these ?

51. How? Active Serials and New Materials
1. Run III Create Lists that find content

52. How? Active Serials and New Materials
2. Get records from III to local Web Server
a. Monthly cron job on Web Server that runs a .tcl script
The .tcl script tells III to send an to the
Web Server with the appropriate records in the
body of the
b. The web server receives the , saves it to a local file

53. How? Active Serials and New Materials
3. Parse those records and store in local MySQL
a. Monthly cron job that runs after Step 2.a executes two scripts:
i. Cleanup script that formats the III from
Step 2.b and saves the file
ii. Parser that reads the formatted from Step 3.a.i, and stores the III records as MySQL
database records

54. New Materials data schema

55. Active Serials data schema

56. How? Active Serials and New Materials
4. Provide web interface (PHP) to search the records
a. Web interface for searching records from Step 3.a.ii i.
ii.
b. Allow search results to be:
i. ed (serials only)
ii. printed (serials only)
iii. RSS download by department (new materials only)
iv. Rated? Comments for review/cancellation? (future?)
c. Intranet tool to allow serial cost received from III to be
overridden by value input by staff for any bib record

57. So, now what?
Let’s all stop our scripts, and scrapes, and spreadsheets, “tcl”s and lists,….and…

58. Let’s ask III to build this functionality
into their system.

59. Kent State New Materials and Active Serials
IUG
May 2014
Tom Klingler
Kent State University