1. E-Lockbox DCR ARB Client: Living Advantage, Inc.
Team 05: Miles Gui, Woon Kim, Azuka Okuleye,
Eric Song, Weiyi Zhong, Jason Meng, Cecilia Jou
Sunday, November 11, 2018

2. Presentation Overview
Project Overview Miles
Strong and Weak Points Cecilia
TPC & QFP Cecilia
Metrics & Tech Debt & OCD Eric
Requirements Jason
Prototype Weiyi
Architecture Woon & Jason
LCP & Metrics Miles
Feasibility Evidence Azuka

3. Project Overview E-Lockbox OCD LCP TPC FED Operational concepts &
Prototype
Architecture
E-Lockbox
In weekly meeting, we show our prototype and get feedback, then revise.
We have finish the most UML diagram, database design according to the win conditions and prototype.如专利
6 of our teammates will continue to choose 577b and we have identified new teammate’s responsibility and required skills.
Life Cycle Plan
We have decided that which php framework we will choose, why we should choose Amazon S3 to store vital documents.
Feasibility Evidence Analysis
We start to write our test plan and record metrics
After the FCR ARB, we go to the living advantage weekly in order to improve the quality of meeting
Operational concepts &
Requirements
Test plan and metrics

4. Team’s Strong and Weak Points
Cecilia

5. Strong Points Good communication among team members
Operational View
Technical View
Good communication among team members
Teamwork – helping each other when needed
Team experience with PHP

6. Weak Points Remote communication with client Lose one teammate in 577b
Operational View
Technical View
Remote communication with client
Team travels to Living Advantage weekly
Lose one teammate in 577b
Team members inexperienced with Amazon S3 and Laravel

7. Acceptance Test Plan and Cases (TPC)
Cecilia

8. Testing Strategy and Resources
Requirements-test traceability
Computers running major operating systems and internet browsers
Prioritized by business importance and risk
Traceable to requirements in Winbook/OCD and use cases in SSAD

9. TC-01 Document Management
TC Upload a document
TC Print a document

10. TC-02 Case Management TC-02-01 Create a new case TC-02-02 Edit a case
TC Add a new activity
TC Inactivate a new activity
TC Track all history
TC Add information for a case

11. TC-03 Report Generation
TC Generate a report

12. TC-04 User Management TC-04-01 Create a user TC-04-02 Log in
TC Reset password
TC Inactivate users

13. Traceability Matrix OCD Win Win negotiation SSAD Test Case
OC-1 Document Management
WC_2600, WC_2534, WC_2669, WC_2678, WC_2688
UC-01, UC-08
TC-01-01, TC-01-02, TC-01-03
OC-2 Case Management
WC_2599, WC_2602, WC_2690, WC_2601, WC_2661, WC_2667, WC_2666, WC_2662, WC_2663, WC_2664
UC-02, UC-04, UC-10, UC-12
TC-02-01, TC-02-02,
TC-02-03,
TC-02-04,
TC-02-05,
TC-02-06
OC-3 Report Generation
WC_2670, WC_2536, WC_2585
UC-05
TC-03-01
OC-4 User Management
WC_2596, WC_2606, WC_2672, WC_2696, WC_2604, WC_2589, WC_2684, WC_2686, WC_2597, WC_2605
UC-03, UC-06, UC-09, UC-11, UC-13
TC-04-01, TC-04-02, TC-04-03, TC-04-04
OC-5 Character Recognition (Low Priority)
WC_2679
N/A

14. Technical Debt & Operational Concept Description (OCD)
Eric

16. Technical Debt
Had planned to learn to use Laravel this semester but are postponing this task to next phase.
Insufficient design in class diagram: require more detail in attributes and operations; perhaps more controllers.

17. System Boundary

18. Desired Capabilities and Goals
Capability Goals
Priority Level
OC-1 Document Management: Vital documents for identification can be (i) viewed and printed via accessing the system by foster youth or (ii) scanned and uploaded by case managers or administrators.
Must have
OC-2 Case Management: Case managers can manage related information of cases in their scope
OC-3 Report Generation: The system is capable of generating the report of demographic information.
OC-4 User Management: All kinds of users will be managed by administrators.
OC-5 Character Recognition: The system can extract information from images of vital documents.
Would like

19. Requirements
Jason

20. Roles
Limited User
Case Manager
Administrator
General User

21. Functional Requirement
Reset Password
Questionnaire
Evolutional Requirement
OCR
Internal System

22. Prototype
Weiyi

23. Agenda
Work done since FCR ARB
Introduction of functions

24. Work Done Since FCR ARB Revise the former prototype
Add new functions into prototype
Build prototype for Amazon S3

25. Functions
Case management
Upload vital document
Report
User management

26. Case Management Limited users (foster youth) can see their own case
General user can see all cases
Case manager can see and edit all cases
Administrator can do everything

27. Case mgr and Admin can edit it
Only Admin can change it

28. Uploading Vital Documents
Limited user can view and print their vital documents
Case manager can upload vital documents for those they are responsible for
Administrator can download, print, and upload vital documents

29. Upload vital documents
Choose a document from computer
Document's type and descriptions

30. Amazon S3 Stores limited users’ vital documents
Great platform for files’ security storage
Amazon already provides developers API to build connections between programs and servers
Communications between E-Lockbox and Amazon S3 are transparent to users

31. Report Only case manager and administrator can generate reports
System offers several report templates for case manager and administrator
Different reports have different report templates

32. A very simple report demo
Report type
Report template
A very simple report demo

33. User Management Only administrator can manage all users
Administrator can change users’ level, users’ information, user account status, etc.
Administrator can use filters to choose one user

34. User Management
Filters
Results

35. User Management
Change status
Change level

36. Architecture
Woon & Jason

37. Use Case Diagram

38. Use Case Diagram

39. Sequence Diagram

40. Design Class Diagram

41. ER-Diagram

42. Software Component Diagram

43. Deployment Diagram

44. Life Cycle Plan (LCP) & Metrics
Miles

45. Agenda 1. Responsibilities & Skills投入 2. Project Plan
3. Resource Estimation
4. Progress Indicator
2. Project Plan

46. Responsibilities & Skills
1. Quality Focal Point
2. Tester
Skills:
1. PHP Laravel
3. Amazon S3 4. Github
5. Unit Test
1. Project Manager
2. Life Cycle Planner
3. Builder 4. Trainer
New Teammate
1. System Architect
2. UML Modeler
3. Tester
4. Trainer
5. VP-UML Unit Test
3. Builder
5. VML
1. Operational Concept Engineer
2. Builder
3. Trainer
Woon Kim
Deijie Meng
1. Prototyper 2. Builder
1. Feasibility Analyst
2. Builder 3. Trainer
Azuka
Weiyi Zhong
Chen Gui
Cecilia Joy

47. New Teammate Amazon S3 Laravel ICSM - OCD Github PHP Responsibilities：
1. Operational Concept Engineer
2. Builder
3. Trainer

48. The end of this semester & Winter break
Development Phase – Transition Iteration
Foundation Phase – Rebaseline
The end of this semester & Winter break
Project Plan
Development Phase – Construction Iteration
Operational Phase
Winter Break
Duration: 01/06/14 – 01/13/14
Foundation Phase – Rebaseline:
Duration: 01/13/14 – 02/17/14
Development Phase – Construction Iteration:
Duration: 02/17/14 – 04/14/14
Development Phase – Transition Iteration:
Duration: 04/14/14 – 04/28/14
Operation Phase:
Duration: 04/28/14 – 05/12/14

49. Resource Estimation 10.60 / 1.67 = 6.3,
10.60 / = 6.3,
At least we will have 6 teammates, so it is feasible.

50. Progress Indicator
The most serious problem in our project is inconsistencies after FCR ARB.

51. Feasibility Evidence

52. Overview Business case analysis Personnel costs
Hardware and software costs
Benefits Analysis
Return on Investment
Risks

53. Business Case Analysis
Program model covered in FCR ARB.
Costs
Benefits
Development costs including time spent meeting for requirements and feedback in the development phase
Maintenance costs
Provides an easy system tailored towards foster youth management
Centralized, secure repository for foster youth vital documents

54. Personnel Costs Activities Time Spent (Hours)
Development Period (24 weeks)
Valuation and Foundations Phases: Time Invested (CS577a, 12 weeks)
Client: Meeting via , phone, and other channels [3 hrs/week * 9 weeks * 3 people] 81
Client Representatives: Meeting via , phone, and other channels [1.5 hrs/week * 9 weeks * 1 person]
13.5
Architecture Review Boards [2 hrs * 2 times * 3 people] 12
Total
106.5
Development and Operation Phases: Time Invested (CS577b, 12 weeks)
Client: Meeting via , phone, and other channels [2 hrs/week * 12 weeks * 3 people] 72
Maintainer: Meeting via , phone, and other channels [1 hrs/biweekly * 6 fortnights * 2 people]
Architecture Review Boards and Core Capability Drive-through session [2 hrs * 3 times * 3 people] 18
Deployment of system in operation phase and training Installation & Deployment [2 hrs * 3 times * 2 people] Training & Support [3 hrs * 3 times * 4 people] 48
150
Total One-Time Costs
256.5
Maintenance (Yearly)
10 hrs * 2 maintainers * 12 months
240

55. Free for up to 25000 documents at ~200kb each (4.7gb)
Hardware Costs
Development phase
Type
Cost
Rationale
Hardware - VPS Hosting
$5/month Digital Ocean
Development server
Software - Amazon S3
Free for up to documents at ~200kb each (4.7gb)
Offsite secure file storage and/or backup
Domain name
$12/year
Total
$42
$24/hr
1.75
Production phase
Type
Cost
Rationale
Software - SSL Certificate
$149/year*
Secure login and transport encryption
Hardware VPS hosting
$20/month Digital Ocean
Isolated hosting for the system to ensure security
Software - Amazon S3
Free for up to documents at ~200kb each (4.7gb) for the first year. $6/year thereafter for 10gb of storage
Offsite secure file storage and/or backup
Domain name
$12/year
Total
$407/year
2014: $314
$24/hr
17.71 hrs
13.1 hrs

56. Benefit Analysis Current activities & resources used % Reduce
Time Saved (Hours/Year)
Case Management
Case creation and tracking (20hrs * 5 case managers * 50 weeks) = hrs
70%
3500
Document Management
Vital document upload (4 hrs * 5 case managers * 50 weeks) = 1000 hrs
33.33%
333.3
Report Generation
Custom reports (3 hrs * 4 monthly reports * 12 months) = 144 hrs for manual reporting
30%
138
User Management
User management (2hrs * (5 case managers + 1 administrator) * 50 weeks = 500 hrs
10% 50
Total
4021.3
Total saved in 2014 (7 months)

57. Benefit (Effort Saved)
ROI Analysis
Year
Cost
Benefit (Effort Saved)
Cumulative Cost
Cumulative Benefit
ROI
2013
106.5 -1
2014
284.85
391.35
4.99
2015
257.71
4021.3
649.06
8.81

58. Risk Assessment Risks Risk Exposure Risk Mitigations
Potential Magnitude
Probability Loss
Security risks may turn up in one of our NDI packages or libraries especially the Laravel framework which is constantly being updated. 7
0.9
6.3
Keep up to date with latest versions of packages and apply security patches. We can also provide documentation on the setup to the maintainers.
Users may have difficulty adjusting to the new system 8 1
Provide extensive training on using the system, and receive feedback from users while developing the system.
Public agencies may not be interested or be wary in using the system 5
0.7
3.5
Client can communicate with agencies during the development process to educate them about the system.
Complexity – some team members do not have all the necessary skills 6
Workshops and assistance from other teammates.

59. Thank you See you next semester