1. Office of College and Career Preparation 2010-11 Kickoff
September 2, 2010

2. Agenda 2009-10 School Year CPS Results 2010-11 CPS Focus
OCCP Focus
Department Focus
Recognition

3. ISAT Reading
Both %M/E and %E on ISAT Reading have continued to grow. The percentage of students exceeding standards has risen steadily over the past few years, and has more than doubled from 2001 (6.4% to 14.6%).

4. ISAT Math
As with Reading, the district’s % M/E and % E have risen steadily in recent years. % of Exceeds has quadrupled over the past nine years.

5. College Readiness Benchmarks
ACT College Readiness Benchmarks % Students Meeting Benchmarks by Subject
College Readiness Benchmarks
Subject
ACT Scale Score
Reading 21
Math 22
Science 24
English 18
CPS’s percentage of students meetings College Readiness Benchmarks increased in all subjects from 2008 to 2009, including a >4% increase in English.
A student who reaches the College Readiness Benchmark in a given subject area has a 50% chance of earning a ‘B’ and a 75% chance of earning a ‘C’ in the corresponding introductory college course 08 09 10 08 09 10 08 09 10 08 09 10

6. ACT District Trend Average Scale Score by Subject
CPS’s average ACT scores increased in every subject from 2009 to The increase was especially large in Math. 08 09 10 08 09 10 08 09 10 08 09 10 08 09 10

7. PLAN-ACT % Students Making Expected Gains by Subject
PLAN-ACT Gains is a measure of how many sophomores meet their growth targets by junior year. Growth targets are set based on average growth made by a national sample of students, and are specific to a student’s incoming score in order to provide a fair measure of student gains, regardless of where they start.
The percentage of students making expected Gains increased in 3 out of 4 subjects. 08 09 10 08 09 10 08 09 10 08 09 10

8. Every student will graduate from high school prepared to succeed in college and the global economy

9. Empower you to create a culture of performance
2. Ensure our students are safe and prepared to learn

10. Human capital
Instructional framework
Performance management

11. Challenge: Improving College and Career Readiness
Students Graduating from College
71% First year persistence
% Graduating in 4 years
Students Enrolling in College
% Accepted to college
78.5% completing FAFSA
24.4% students scoring >20 on ACT
54.5% enrolling in college
Students applying to college
% Applying to College
41% Applying to match college
% enrolling in a Match College
Students Graduating from High School
54.5% graduating from HS
Average 17.3 ACT composite
Freshman and Sophomores on track to graduate from high school
33,000
18,000
10,000
Students Not Enrolling in College
7% earning >$20k
65% employed
4500
11/11/2018

12. College and Career Planning
OCCP Vision: All CPS Students graduate high school college and career ready
Academic
College and Career Planning
Youth Development
11/11/2018

13. Mission
CPS
Every child will graduate from high school prepared to succeed in college and the global economy
OCCP
OCCP prepares students for success in college and careers by providing
Targeted academic programs (such as CTE, AVID and Freshman Connection)
Planning support for postsecondary awareness, readiness, access and success targeted to students, parents and school staff (such as funding for coaches and specialists, PD for counselors and teachers)
Youth development supports (such as internships, job shadows, peer and career networks and mentors)
In collaboration with schools and partners
11/11/2018

14. OCCP Theory of Action Improving H. S
OCCP Theory of Action Improving H.S. graduation rate, college and career success
Data defines underserved populations to target
OCCP offers interventions of proven higher yield
Schools select interventions (and co-fund)
Execute with fidelity; evaluate results; refine
OCCP finds new high yield programs
Expand reach of students served
11/11/2018

15. Strategy: Integrated School Support Model
Curricular and Programmatic Supports
Integrated School Support Model
Data and Analysis
AVID
Integrated school teams
College and career cultures
Data driven decisions
OCCP supports catered to student needs
Integrated partnerships
Coaches and Specialists
Student Outcome Tracking
Data tools
Data Driven Strategies
CTE
SCHOOLS
Improved Student Outcomes
GEAR UP
Counseling
Awareness, Readiness, Access Strategies/supports
Partnerships
11/11/2018 15

16. Driving College and Career Success is a Team Effort
Chief Area Officers (7)
OCCP
Counseling Department
School Counselors (350)
School Principals (130)
College and Career Coaches (40)
CC Coaches and Specialist Department
College and Career Specialists (7)
AVID, GEAR UP
AVID and GEAR UP coaches (35)
Career and Technical Ed
CTE College & Career Academy Coordinators (8)
Partner Programs
11/11/2018 16

17. Programs of Proven Higher YieldAY
Number Students
On Track Rate
Grad Rate
Grad Rate in Comparison Group
College Enroll-
ment Rate (CER)
CER in comparison group
$/student
(excluding school based $)
Core Programs
AVID (HS)
9,600
68%
TBA
62%
50%
$286
CTE
25,200
56.6%
$574
Gear UP
16,000
N/A
TBD
Partner Programs
US Empowered
230
98%
$1600
Partner funded
Chicago Scholars
450
Benchmark
Total CPS HS
121,360
54.5%
54.4%
*2009
11/11/2018

18. Improving College Enrollment and Persistence
OCCP High Yield Programs
Students Graduating from College 71
71% First year persistence
% Graduating in 6 years
Students Enrolling in College
% Accepted to college
78.5% Completing FAFSA
24.4 % students scoring >20 on ACT
54.5% enrolling in college
Students applying to college
% Applying to College
41% Applying to match college
%enrolling in a Match College
Students Graduating from High School
54.5% graduating from HS
Average 17.3 ACT composite
Freshman and Sophomores on track to graduate from high school
33,000
AVID
Freshman Connection
AVID
CTE
Gearup
18,000
College Coaches and Specialists ?
10,000
4500
Note: Programs affect all levels below
11/11/2018

19. OCCP AY11 Focus Targeted Academic Programs
Increase graduation rate from 54.5%
Increase persistence in programs
Increase students covered by proven programs
Increase students earning college credits in HS
Increase college enrollment rate from 54.5% to 57%
Increase college match by 4 points to 45%
Increase FAFSA by 3/30 from 63% to 70%
Increase scholarships by 10%
Increase number of internships from
CTE:1400 to 1500
ASM: to 4450
Youth Ready: 1100
Increase job shadows to 1200
Execute Reinvention of CTE
Execute AVID with fidelity and grow enrollment
Expand Dual credit options
Expand reach via select partners
Targeted Academic Programs
School based plans, data-driven
Counselor productivity and proactive planning
College Match Initiative
Coach Reach and effectiveness
Use of Tools-What’s Next Illinois
College and Careers Planning Support
Renew Freshman Connection
Grow Career Exposures
GEAR UP Execution
Youth Development Support
11/11/2018

20. Targeted Academic Programs Execute CTE Reinvention Strategy Career and Tech Ed AY11 Goals and Objectives
Reach:
# CTE Enrollment Total – 23,000
# CTE Enrollment in academies – 3,954 (fully enrolled relative to seats open)
Implementation:
# Student Applications Submitted – 8x number of seats open (i.e., 2 applicants per seat, and 4 applications per applicant on average)
% Admissions Yield (# offers accepted / # offers made) – 15% (equivalent to 60% of students accepting an offer, assuming 4 applications per student on average)
% Teachers meeting ISBE and CPS credential requirements – 95% ISBE (up from 83%) and 75% CPS
% of programs with standardized curriculum and college credit earning agreements – 50% (or 20 out of 40 programs, an increase from 25%)
% Facilities operational – 98% at all times
% industries with Industry Advisory Councils – 67% (from 3 to 10 IACs, out of 15 total desired)
Outcomes:
% Certifications growth – 20% increase (from 2,768 to 3,332)
% Internship growth – 10% increase (from 1,382 to 1,520)
% Job shadow growth – 10% increase (from 1,105 to 1,216)
% Work-ready students – 30% (baseline goal using new assessment; estimated 20% last year)
% Retention – 3% increase (pending AY10 results)
% Completion & Graduation – 2.5% increase (pending AY10 results)
% College Enrollment – 2.5% increase (from 56.6% to 59.1%)
% Employment of students not enrolled in college – 1.5% increase (pending AY10 results)
Improved results for AY10 and AY11 academy cohorts, compared to other CTE students
11/11/2018

21. Targeted Academic Programs Avid AY 11 Goals: Execute Avid with fidelity and grow enrollment
Reach: Avid reaches 12,000 HS students in AY12
Up from 10,000 in AY11
Implementation: Meet Fidelity metrics
Effectiveness
*AVID students will achieve a 95% school attendance rate, up from 90%
*AVID students will earn at least an overall 2.7 (B-) grade point average, up from 2.6
*70% of all AVID High School students Class of 2010 will enroll in college, up from 58% in Class of 2009
Goal is 80% for the Class of 2011
*At least 70% of all AVID Freshman students will achieve On-Track Status per grading period, up from 68%
*At least 95% of all enrolled AVID Senior students will be graduating On-Time
*At least 85% of all AVID Senior students will be enrolled in a 4th year Math Course
*At least 50% of all AVID Senior students will have taken at least two College Board approved AP Courses, up from 45%
*At least 80% of all AVID Senior students will have completed at least five college applications, up from 76%
*At least 95% of all eligible AVID Senior students will have completed the FAFSA Form by May, 2011, up from 92.5%
At least 91% of AVID seniors will have completed the FAFSA by 3/31/11, up from 86% in 2010
11/11/2018

22. Foundation Delivery System Management System Accountability
Driving Counselor productivity and proactive planning Moving CPS to ASCA
Foundation
All schools will have a counseling mission, vision statement and annual plan
FY11 plan complete by Nov 1, 2010;  AY12 plan substantially complete by start of school
School based plans are data-driven, tied into principal’s plan, approved by principal
Increase number of RAMP certified schools from  17 to 19
Move number of ASCA model schools from 68 to 78
Delivery System
Best Practices are defined
90 % of schools will use a  guidance curriculum in AY11
Implement a system to aid counselors in Individual Student Planning
Create  a set of standard guidance curriculums for roll out in AY13
System support :  train the trainer professional development system,  with 100% of schools represented at PDs and 80%  participants ranking training as effective or highly effective 
Management System
 Promote the set of  on line tools to assist counselors in tracking and improving the outcome metrics below
Dashboard on-track system (new); student behavior system (new); FAFSA on chooseyourfuture (existing); WNI
To support counselor productivity and proactive planning
Accountability
School counseling centers  will measure and improve:  % FOT, % students with ISPs,  students on track to graduation, Interventions offered to students off track, % FAFSA completion, % students with concrete post secondary plans, % students with resumes, % students applying to college, accepting to college and getting scholarships, % graduation and college enrollment ….in support of their school’s goals and objectives

23. College and Career Planning Support Coaches and Specialists AY 11 Objectives: Coach Reach and Effectiveness
Goal: Increase % of Graduates enrolled in college to 57%
Increase the number of students that complete the FAFSA: 71% by 3/31/11, up from 63% in 2010
From 82% to 87% for the full year
Increase the number of students that complete 3+ college applications by 5%
Increase the number of student that complete 3+ match applications by 5%
Increase the number of students that complete 3+ scholarship applications by 5%
Increase the number of students that complete What’s Next IL Portfolio by 5%
Increase the number of parents that attend financial literacy (FAFSA) workshops by 5%
100% of CTE juniors participate in monthly professional leadership workshops (at Career Academies)
Increase the number CTE students that prepare for job shadow/internship opportunities by 10%
Support CTE’s goal to get 30% juniors work ready
Increase number of coaches at “target 1” schools from 8 to 10; at “target 2” schools from 3 to 5
11/11/2018

24. College and Career Planning Support GEAR UP Execution: AY 11 Objectives
90% of students completing the FAFSA ( Gear Up Schools)
59% Average College Enrollment Rate (Gear Up Schools)
42% Average College Match Rate (Gear Up Schools)
67% of students completing 3+ college applications at Gear Up Schools
67% of students completing 1+ match applications at Gear Up Schools
69% of students completing at least 1 scholarship application at Gear Up Schools
63% of students accepted to at least 1 school they plan to attend
50% of students involved in college exposure activities (college fairs, college tours)
Bernard McCune: Expand reach via select partners
Lead Match Initiative L
11/11/2018

25. College Match Initiative AY 11 Goal: Raise Match 5%
11/11/2018

26. Strategy and Operations AY 11 Goals and Objectives
Establish and monitor OCCP annual plan
Goal : Ensure data and scorecards implementable and implemented
Metric = % of KPIs and reporting updated and distributed on a timely basis
Goal: Establish Performance Management process and calendar for OCCP
Metric = % of action items from departmental PM designated green /on track in red-yellow-green tracking report
Use Data to define underserved populations to target
Goal: Identify key populations needing more attention to drive graduation and college going rates
Metric = Complete prioritization of schools for allocation of OCCP resources
Identify new, high yield programs
Goal: Expand OCCP Reach by increasing number of students covered through high yield programs /partnerships
Metric = % of high school students active in high yield programs of select partners (e.g., dual credit programs/options)
Improve College Going Culture in Schools
Improve access to college through accumulation of student scholarship awards
Goals: Increase the number of seniors receiving scholarships, and the total $ amount received; Improve scholarship reporting
Metrics = % of high school seniors receiving scholarships; $ amount of scholarships received by seniors; % of high schools reporting scholarship data via electronic tool
Improve students’ college awareness
Goal: Increase college exposure through OCCP-sponsored College tours
Metric = Increase the number of students participating in a college tour (overall; to a match college)
Establish Marketing function for OCCP
Reach primary stakeholders (e.g., students, parents, school teams ) with key messages
Goal: Develop and implement marketing plan for OCCP
Metric = Reach and Frequency (# of touches) within key constituencies
11/11/2018

27. Business Ops AY 11 Goals and Objectives
Budget
100% of grant funds expended by grant deadline and within grant guidelines
Program budgets finalized and 100% of CTE school allocations loaded by August 1st
Alignment of OCCP budget plans with ADP
At least four targeted professional developments a year to OCCP staff and related teachers, Business Managers and Principals on budget policies and procedures
Procurement
90% of PO’s approved within two business days.
Average procurement cycle time of 7 business days (from transfer to PO#)
At least four targeted professional developments a year to OCCP staff on procurement policies and procedures
Close out 80% of all PO’s by grant end date.
Ensure the number of unpaid invoices (goods and services rendered by vendors without PO’s) is reduced.
Payroll
Reduce the percentage of historical edits –metric TBD
Reduce late payments to student debit cards – metric TBD
Reduce the debit card timeline by ensuring all assigned students are verified and have complete IMPACT information.
Ensure 100% of OCCP staff and miscellaneous employees are paid on time.
11/11/2018

28. Data Team
Analyze and make available data to inform day-to-day management and strategic planning
Analyses aligned with key OCCP initiatives and timelines
Core metrics delivered annually and monthly
Data easily available through CPS systems (e.g., Choose Your Future, Dashboard)
Improve data infrastructure
Refine data collection, delivery, and usefulness
Obtain and analyze unique data aligned with OCCP goals
Capacity building around data
Work with staff to develop their expertise in measuring, analyzing, and using data about their programs
11/11/2018

29. Total College Enrollment and college enrollment rate improving!
11,000
2010 Goal
N=18,224
N=17,672
N=17,348
N=17,669
N=18,159
N=18,846
11/11/2018