1. Fleet Turnover
Transitioning Your Contract With a Healthy Fleet Health

2. Key Steps During Bid Process Contractor
Read RFP
Attend Pre bid
Submit Questions
Ask for Maintenance History on Vehicles and Facility
Client Facility Maintenance (If applicable)
Cost Proposal –Bid$$
Vendor Interviews

3. After Award of Contract
Contract Negotiations
Review Scope of Work and Proposed Maintenance Plan
Develop Schedule
Weekly Meetings
Contract Deliverables
Define Turnover Inspection Criteria
Inspection Process/Schedule

4. Why is it Important Your Agency Your Incoming Contractor
Less liability for fleet repair.
Baseline fleet health from contract start.
Successful and timely transition.
Begins service with healthy fleet.
Running repairs eliminated.
Eliminates additional Maintenance fees.
Responsible for repairing fleet during contract end.
Payment may be withheld based on require repairs.
Eliminates falst claims of poorly maintained fleet.
Your Agency
Your Incoming Contractor
Your Outgoing Contractor

5. Options in Turnover Inspections
Ideal: Impartial review of defects and records
3rd Party Inspector Provides Inspection
Preferable: Internal standards are verified
Agency Maintenance Performs Inspection
Optional: Assures after the fact claims are avoided
Incoming Contractor Performs Inspection

6. Inspection Attendees Agency Staff Outgoing Contractor
Main Client
Maintenance Consultant
Contract Administrator
Outgoing Contractor
Director of Maintenance
Maintenance Manager
Qualified Techs
Incoming Contractor

7. Fleet acceptance: Inspect what you expect
Exterior Body damage, decals , paint interior cleanliness seat condition
Tire load range, free of damage, proper tread depth, and aligned
Confirm Lighting is functional
Doors, windows functional and sealed
Emission control and exhaust system thoroughly inspected Current Opacity and Diesel Particulate Filter
Engine Inspection, Oil analysis, compression testing (is a rebuild needed?)
Transmission inspection, Fluid Analysis, leak free, checked for leaks , test drive
Electrical Systems working – alternators, batteries, & wiring
Brake systems (50% life remaining); free of leaks
Fareboxes, Destination Signs communication devices properly working
Fire and safety equipment stocked
Current PM inspection , check files , DVI.s
Interior furnishing free of damage
Up to date on all inspections, CNG Tank , Opacity ,DPF ,registrations, including CHP/DOT

8. Inspection Timelines
Service Transition date

9. Post Inspection Finalize Defect List- Body and Mechanical
Re- inspection dates
Define Remaining Unrepaired Defects Day of Turn Over
Develop plan with client on how to get defects repaired,
New Contractor
Outside Vendor

10. Process Goals Meet FTA Useful Life of Asset
Start First Day of Service with Reliable Fleet
Goal Safe Reliable Vehicles for Passengers