1. Microsoft Office 2010- Illustrated
Unit C:
Integrating Word, Excel, Access, and PowerPoint

2. Objectives Integrate data among Word, Excel, Access, and PowerPoint
Import a Word outline into PowerPoint
Embed an Excel worksheet in PowerPoint
Link Access and Excel objects to PowerPoint
Manage links
Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 2

3. Unit Introduction Examples of integration
Store customer and product information in Access
Analyze financial information in Excel
Create sales literature in Word
Present information using PowerPoint
Create links in PowerPoint to keep data current
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4. Integrating Data Among Word, Excel, Access, and PowerPoint
Importing a Word outline into PowerPoint
Allows you to save time rather than retype information
You cannot create a link between the two files
Embedding and Linking data
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5. Integrating Data Among Word, Excel, Access, and PowerPoint
PowerPoint presentation with integrated objects
Word outline imported to PowerPoint
Chart and worksheet object linked to Excel and Access
Embedded Excel worksheet is not linked
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6. Importing a Word Outline into PowerPoint
Prepare for importing a Word outline
Ensure headings are set as Heading 1 or 2
Word outline formatted in PowerPoint
Heading 1: slide titles
Heading 2: bulleted list
Copy and Pasted text: appears in a text box as a text placeholder
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7. Importing a Word Outline into PowerPoint
Edited outline in Word Outline view
Promote button
Level of text at the location of the insertion point
Demote button
Level 1 headings start at the left margin
Level 2 headings appear indented one tab stop
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8. Importing a Word Outline into PowerPoint
Formatted presentation and Outline tab
Austin theme
Slides tab
Outline tab
Title slide layout in the Austin theme
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9. Embedding an Excel Worksheet in PowerPoint
Object command: embedding tool
Identifying an embedded Excel file
Worksheet appears on PowerPoint slide
Excel Ribbon and tabs appear
PowerPoint title bar and menu bar appear above Excel tools
Editing an embedded worksheet
Embedded object uses default Office 2010 theme
Double-click embedded object to edit
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10. Embedding an Excel Worksheet in PowerPoint
Resizing the worksheet object
Dragging the Excel worksheet object to Row 6 and Column F
Select All button
Excel worksheet object resized
Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition 10

11. Embedding an Excel Worksheet in PowerPoint
Labels and values entered in the worksheet object
Completed Excel worksheet object
Worksheet object formatted, sized, and positioned
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12. Linking Access and Excel Objects to PowerPoint
Access table pasted in PowerPoint is unlinked
Linking from Access to PowerPoint
Copy Access data to Excel as a link
Copy Excel data and paste into PowerPoint as link
Delegating the tasks
Use Access to create a query and sort records
Use Excel to perform calculations
Present the data using PowerPoint
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13. Linking Access and Excel Objects to PowerPoint
Sorting the Category field in Query Design view
Category Sort list arrow
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14. Linking Access and Excel Objects to PowerPoint
Formulas to calculating total tours by category
Formula in cell E15 is =SUM(G9:G11)
Formula in cell C15 is =SUM(G2:G6)
Formula in cell D15 is =SUM(G7:G8)
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15. Linking Access and Excel Objects to PowerPoint
Copying a chart to PowerPoint
Paste Options button
The pasted chart is
linked to PowerPoint
by default
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16. Managing Links Typical link management tasks:
Update links manually
Find source of links
Break links
Reason for breaking links
Sending files to another user
Edit Links dialog box in File tab
Tool for managing links between files
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17. Managing Links File tab Completed presentation in Slide Sorter View
Edit Links to Files command
Completed presentation in Slide Sorter View
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18. Managing Links Unit C Integration Tasks
object
commands
source program(s)
destination program
result
connection
Word
In PowerPoint: New Slide/Slides from Outline
PowerPoint
Word outline inserted into PowerPoint; Level 1 headings are slide titles, Level 2 headings are bulleted items
None
Excel worksheet
In PowerPoint: Insert/Object/ Create New
Excel
Excel worksheet create in PowerPoint, then updated by double-clicking and using Excel tools
Embedded
Access query
Copy/Paste Link
Access
Access query is pasted into Excel as a link; linked data can only be formatted in Excel
Linked
Excel chart
Access/Excel
Chart created from linked Access query is pasted into PowerPoint as a link; when Access data changes, Excel & PowerPoint update changes
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