1. Capital Improvement Program
FSTF Meeting #2
February 23, 2017

2. Capital Improvement Program (CIP)
A Capital Improvement Program (CIP) is a multi-year planning document used by the City to identify capital improvement projects and coordinate the financing and timing of the projects.
The CIP is a 5-year plan that identifies projects, priorities, and financing.
The CIP is drafted every two years to coincide with the City of Dublin two-year budget.
CIP funding is annually appropriated, coinciding with the City Budget process

3. General Plan Conformity
State Law requires the City to prepare a Capital Improvement Program (CIP) and to submit the CIP to the Planning Commission for review and to find the CIP in conformance with the General Plan. (Government Code, Section 65401)
State Law also requires a General Plan conformity finding for acquisition or disposition of land, vacation or abandonment of street, or acquisition or construction of public buildings. (Government Code, Section 65402(a))

4. Project Categories General Improvements (3 current projects)
Community Improvements (1)
Parks (22)
Streets (17)
Managed by Public Works
“Clients” are other Departments and PW Maintenance
Other Departments Lead Certain Projects

5. CIP Process Guiding Documents General Plan Specific Plans
Parks Master Plan
Bike & Ped Master Plan
Streetscape Master Plan
Impact Fee Programs
Regional Transportation Plans, One Bay Area

6. CIP Process
Staff review of current needs and available/new funding sources
Needs related to progressive growth
Needs related to gap funding (deficiencies)
Internal discussions on priorities, schedules, and funding
Maintenance and other requests
Commission(s) review and make recommendations to City Council

7. CIP Process City Council Approval Project Work
During budget study session (April)
Some projects are created and funded outside of the City Budget calendar/process
Project Work
Community Engagement
Planning, Environmental, Right-of-Way, Design, Construction
Transfer to Ownership & Maintenance

8. Funding Sources
Majority of CIP’s funded through Non-General Fund sources
Special Revenue Funds (Gas Tax, Measure B, BB)
Impact Fees (Public Facility Fees, Traffic Fees, Park Fees) & Mitigation Fees (Project Mitigations)
Other local / regional sources (Grants, Community Benefit Payments, Assessment Districts, Art Fund)
Other funds (Equipment Replacement)

9. General Improvements – Funding Sources
Public Safety Complex
Dublin Crossing Fund
Civic Center Modification
Cable TV Facilities Fund
General Fund
IT Infrastructure Improvement
IT Fund

10. CAPITAL IMPROVEMENT PROJECTS
PUBLIC SAFETY complex – police services
Total Project Budget: $15M
Total Construction Budget: $12.5M (including 10% contingency)
Construction Start: early 2017
Construction Completion: early 2018
Project scope: The expansion of the Public Safety Complex/Police Services project includes re-facing the façade of the core building, demolishing the attached 8,000 square foot Butler building and tower structure along Dublin Blvd. frontage and making the necessary site modifications resulting from its demolition. The project would also include parking lot improvements, site lighting, a plaza area, signage, and landscape and irrigation modifications

11. Parks – Funding Sources
Public Facility Fees
General Fund
Developer Contributions
Developer Built
Public Art Fund
Grant Funds
Community Benefit Payments

12. Parks Impact on GF Maintenance - $18,000 / acre
Replacement – grounds and equipment
Programming revenue
Field rental
Parks programming

13. Parks Example 1
Emerald Glen Recreation & Aquatics Complex (PK0105, page 29)
Included in Public Facility Fee Program
City has been collecting developer fees to fund it
$36.3 mil construction; $43.8 mil total cost
GF contribution of $3 mil
Ongoing GF impact: $1 mil
Emerald Glen Park Master Plan Adopted June 1998 identified aquatic center
Park has been developed in phases

14. Parks Example 2 Dublin Crossing Community Park (PK0115, page 30)
Included in Public Facility Fee Program
$21.6 mil total cost
PF Fee Program funding of $6.3 mil
Developer contribution of $12.9 mil
Unidentified (i.e., GF) of $2.5 mil
Ongoing GF impact: $390,000

15. Streets – Funding Sources
State Gas Tax
Federal, State, Regional Grants
Measure B & Measure BB
General Fund
Vehicle Registration Fee (VRF)
Traffic Impact Fees

16. Streets Impact on General Fund
The General Fund is used to funds certain streets projects
San Ramon Rd Trail Improvements
Storm Drain Condition Assessment
Strom Drain Trash Capture Project
Amador Plaza Rd Bike & Ped Improvements (partial)
Citywide Bicycle and Pedestrian Improvements (partial)

17. Streets Example Dougherty Road Improvements (ST0911, page 60 & 61)
$22.9 mil total project budget
$11.8 mil construction contract plus $2.36 mil construction contingency
Measure BB: $11.2 mil
Measure B: $6.3 mil
Traffic Impact Fees: $4.7 mil
Mitigation Fees: $0.7 mil

18. Streets Example - Continued
Original General Plan 1985
Design Dougherty Road as a 6-lane divided arterial
Incorporate separate bike/jogging path in new design
Project Phased – Construction started 1993/1994
Mitigation Bank Purchase – 22 acres, $750,000
Right-of-way Acquisition (Eminent Domain)
$750,000 Property Owner
$135,000 Business Owner
$87,000 Legal Fees

19. CAPITAL IMPROVEMENT PROJECTS
Street Resurfacing
Total Project Budget: $1,700,000
Total Construction Budget: $1,500,000
Construction start: Summer
Construction end: Fall
Project Scope: This project provides for a variety of pavement resurfacing treatments, from slurry seal to an AC overlay to major rehabilitation and reconstruction. Streets are selected for improvements based on the Streetsaver software, the City's Pavement Management System, to optimize the pavement condition based on available budget. Last year’s project included a rubberized AC overlay of Tassajara Road from the south City limits to North Dublin Ranch Drive.

21. Sustainability Building New – Then Maintaining
City - True Cost of Ownership Study
Service Levels & Expectations
Secure/Stable Revenue Sources
Annual Pavement Resurfacing - $1.7M/year
PCI Rating 85 (3-year moving average), Very Good
Need $19M over 5 years to get all roads into Good category (PCI = 70 or higher) and sustain

22. Thanks