1. Secondary Show and Tell?

2. For hosting our session today
THANK YOU
Thomas Carr College
For hosting our session today

3. This is not a training session, it’s an inspiration session
THANK YOU
Remember
This is not a training session, it’s an inspiration session

4. Agenda The Work Desk Home Learning Areas Parent Access Module
Daily Messages
Course Information*
Parent Teacher Interviews
Staff Messages
Course Builder
School Links
Topics
Student Assessment – Reporting *
School Calendar
Learning Area Tasks*
Cycles or single run *
Resource Bookings
Assessment Tasks
Global Components*
Student Profiles
Class Work Tasks
Interview Requests*
General Info
Derived Task
School Defined Flags
Feedback Options *
Booklists
Attendance*
Rubrics
SRA/SAA Student Participation*
Criteria Assessment*
Kiosk
Integrations - LTI
Assessment
Communications
Communicator
PLP Information *
Forums
Student Notes
Commendations *
Behavioural Tracking
All of these Components can be used to display information to stakeholders within the assessment and reporting module*
Data for Student Learning
Letters

5. Online and offline medical form
Features Under Development
Medical and Excursion System
Phase 1 – Allows schools to store medical data inside SIMON and Flag important information for student attendance Rolls.
Mock up of roll mark with information
Online and offline medical form

6. Features Under Development
Attendance Updates
SRA and SAA to be replaced with One Attendance Event.
School will specify per event if it affects class percentage or not.
Daily Org
Daily Org Synchronisation with Timetabler V9
Project is currently in Beta and looking to roll out for 2018
Calendars
New Calendars interface.
Will be shown today.

7. Daily and Staff Messages
Daily messages:
Viewable by staff and students
Can be made available to parents through PAM
Can Feed to the Communicator
Staff messages:
Only viewable by staff
Can Feed to the Communicator
Turn off Authorisation of messages:
In each module, go to Maintenance > Configuration > Untick ‘Require authorisation of messages’ > Save
TIP
Maintainer – Daily Messages
Maintainer – Staff Messages
Staff Roles

8. School Links Categories:
Create Categories and set the access at this level
Links:
Enter Title and URL
Access is controlled at the category level
Link to pages within SIMON:
Do not include the entire URL
For example: “Mark another teachers roll’
/WebModules/StudentAttendance/RollMarks/T eacherRollMark.aspx
TIP
Maintainer – School Links
Staff Role

9. Today’s Calendar School Calendars:
Create different ‘Calendars’ in Maintenance
Assign access here
Events:
Add event directly to Calendar
Attendance events can automatically populate
Learning Areas events / tasks can automatically populate
Calendar module is currently undergoing a MAJOR overhaul
New look – more like Outlook interface
New functionality – will be able to populate external calendars such as Google and Outlook
NOTE
Maintainer – School Calendars
Staff Role

10. Calendar Preview

11. Calendar Preview Create a Subscription
Data can appear in outlook or Google Calendar

12. Staff Absences Absence reasons: Set in Maintenance
Record a Staff Absence:
Staff Absences > Enter details > Save
Coverages:
Daily Organisation > Classes > Edit Period > Select Coverage > Select Teacher > Save
CRT Teachers:
Many schools add regular CRTs to Staff Profiles so that they have their own login
A generic ‘Mr Casual Teacher’ can be added for new CRTs
TIP
Maintainer – Daily Organisation
Staff Role

13. Resource Bookings Create Categories:
Maintenance > Booking Categories
Create Resources:
Maintenance > Resource Items
For rooms, enter Timetable Room Code so Timetable classes display in bookings
Make bookings:
Make Booking > Select Date > Select Category > If free, tick required period > if required, retain timetabled room > Add reason if required> Save
Advance booking period:
It is recommended that the advance booking period be limited to two weeks
TIP
Maintainer – Resource Bookings
Staff Role

14. School Lists Generate Lists:
Select the type of list that you require > if relevant, select class / year level / homeroom / house > Select Format > Select whether or not you want Student ID or Students with accessible notes indicated > Generate
Student List Formats:
The different formats available are well worth exploring as different formats may be better for different occasion.
For example, ‘Photos’ could be provided to a replacement teacher, or ‘Grid Layout’ might be handy for an excursion where you take the roll multiple times
TIP

15. Student Profiles Student View: Profiles > Student Profile
Allows you to select an individual student and look at all accessible information
Each Tab Allows for different detailed information.
School Defined Fields can provide an extra filter for student reports.
NAPLAN – Box and Whisker plots available on the student profile
Attendance Percentages:
Tasks Per Semester all else per year
TIP
Maintainer – Student Profiles
Staff Role

16. Student Profiles – Pastoral View
Profiles > Student Profile by Pastoral
Shows a snapshot of your class group (by default), or select class group of interest from drop down list
Click on specific number to go to that specific page of the student’s profile
Attendance Percentages:
100% – 95% = Green
94.9%- 90% = Yellow
Less than 90% = Red
Tasks Per Semester all else per year
TIP
Maintainer – Student Profiles
Staff Role

17. Student Notes View Notes:
Profiles > Student Profiles > Select student > Student Notes > View Notes
Add Note:
Student Notes > Add Note > Select Category > Select Access > Enter title and Details > Save
If ‘This is an important note’ is selected, note can be viewed through roll mark interface
Delete Note:
Notes can only be deleted by the author
Attach documents to notes:
Create and save note, then edit to attach documents
TIP
Maintainer – Student Notes
Staff Role

18. Commendations Commendation categories
Student Profiles > Maintenance > Student Commendations > Commendation Categories
Individual Commendations:
Student Profiles > Student Commendations > Add Commendation
Bulk Commendations:
Student Profiles > Commendations (along the top) > Bulk Entry
Include in Certificate export:
Makes it possible to include commendations in the End of Semester Report
TIP
Maintainer – Student Commendations
Staff Role

19. Student Profiles – Learning Resources
Student Profiles > Select Student > Learning Resources > Learning Area Tasks
Semester Data
Student Assessment data for all subjects with tasks
Rubrics and Criterion Based Assessment
Appears the same here as for Parents via PAM
School Booklists
Booklists linked with school booklist provider
This displays all subjects with tasks that the student has completed
TIP
Maintainer – Student Commendations
Staff Role

20. Student Profiles – PLP Information
Student Profiles > Select Student > PLP Information.
Allows the school to set Categories
Allows the listing of global Goals, strategies and outcomes.
A Global Component for teachers at reporting time.
Data is able to be viewed when creating reports.
Is Global Information for teachers and Staff.
Global Component for Reports.
TIP
Maintainer – ILP Information
Maintainer – ILP Information (Author)
Staff Role

21. Behavioural Tracking - Incidents
Maintenance > Incidents:
Incident Levels:
Set to reflect school terminology
Notifications are set here
Incident Types:
Within each Level are specific Types
Can add Type specific notifications
Incident Access:
Access to view and follow up incidents is set through Pastoral Chains which utilise staff roles
Incident Resolved:
If incident requires follow up, for instance meeting with family, leave it as unresolved until this has occurred so that appropriate notes can be added
TIP
Maintainer – Behavioural Tracking
Staff Role

22. SIMON Letters SIMON Letters Letters to students and parents
To create a letter from template
Student Profiles > Letters > List > Create New Letter
Templates are controlled and built by the schools.
Allow for Pastoral Chain.
Notification to all staff on a letter chain
Letter Control
School Admin > Student > Letters
Letter Templates
Creating Templates
Letter Generation
TIP
Maintainer – Letter Generation
Staff Role

23. Data for Student Learning
Curriculum Admin > Data for Student Learning:
NAPLAN:
Maintenance > NAPLAN Import > Use NAPLAN provided credentials
ACER:
Must have been done online
Dashboard:
Select required cohort > Load
Filter as required
Outcome and Question Level Data
Select NAPLAN menu across the top
The NAPLAN import should be done overnight.
Maintainer – Data for Student Learning
Staff Role

24. Learning Areas Learning Areas: The Key to real time reporting.
Controlled by the timetable
Flexible and driven by data
Access via Director Teaching and Learning
Domain Leaders/KLA/Heads of Learning.
Students within your class from here.
Class Resources (Student Learning Areas)
Shows Active, Due and Overdue Tasks
Similar Interface to Teacher View
TIP
Maintainer – Data for Student Learning
Director of Studies
Domain Leaders ( Only their areas)
Staff Role

25. Learning Areas – Course Information
The Subject Outline.
Learning Areas > Select Subject > Course Information
Course Information – Used in assessment and reporting.
Explains the course to students
See the Subject Booklist and Items
View Photos of class members prior to first lesson – Links direct to student profile
Record Class Notes – Notes between relating to the student in that class.
Electronic Chronical
Class Notes
Only shows accessible notes based on pastoral chain.
TIP

26. Learning Areas – Course Builder
The Course Outline.
Learning Areas > Select Subject > Course Builder.
Allows the course to be planned in topics.
Year long subjects can have inactive topics (Semester Based)
Learning Areas > Select Subject > Course Builder – Maintain Resources.
Add teaching and learning content.
Use the Structure as a planning tool.
Allows for Web and Interactive media.
YouTube and Learning Field LTI.
Class Resources
The Class Resources tab is the Student View of Course Builder – Allows teachers to check access
TIP

27. Learning Areas – Assessment Tasks
Reportable Tasks – Summative Assessment.
Learning Areas > Select Subject > Assessment Tasks > View Tasks.
Allows for the setting up of real time reporting tasks.
Add New to put a task in.
You can use Formal Criteria or Rubrics to provide feedback.
All feedback is provided to parent portal (PAM)
Activate Tasks
The purple Activate button allows you to copy a task with all resources and settings. Excellent when modifying a task for students or group work
TIP

28. Learning Areas – Class Work
Class Work Tasks:
Non - Reportable Tasks – Formative Assessment.
Learning Areas > Select Subject > Class Work Tasks > View Tasks.
Allows for the setting up of real time feedback to parents for formative tasks.
Add New to put a task in.
You can use Formal Criteria or Rubrics to provide feedback.
All feedback is provided to Parent Portal (PAM)
Can be on reports if required.
Activate Tasks
The purple Activate button allows you to copy a task with all resources and settings. Excellent when modifying a task for students or group work
TIP

29. Learning Areas – Feedback Options
Multiple Marking Styles and Feedback for Tasks:
List Based - S/N or Competent / NYC
Numeric – Raw Score Marking e.g. 27/40
Teacher Feedback – Comments about what the student has achieved and can improve on.
Rubrics
Non Scored – Performance Indicators
Scored – Numeric / Range Scales
Criterion Based Assessment
Measure Formal Criteria completion
Measure achievement of a sub strand.
All feedback is provided to Parent Portal (PAM)
Student Feedback: Self predict grades and reflect.
Students can provide Submission feedback in on tasks. View in Mark Task > Task Reflection
TIP

30. Learning Areas – Derived Tasks
Summative Task – Derived Assessment Results.
Learning Areas > Select Subject > Derived Tasks > View Tasks > Create Derived Task.
Optional for Reporting
Weights the task results up to a total of 100%
If set to “SUBJECT” can only use whole subject tasks.
Can be on the reports if required.
No comments available just a result.
Derived Tasks
Derived Tasks must be Numeric Tasks or using Scored Numeric Rubrics.
Can also make further statistical analysis for schools.
TIP

31. Due to Non scored rubric
Learning Areas – Feedback Parent Access Module
Due to Non scored rubric

32. Learning Areas – Communications
Learning Areas > Select Subject > Communications
Students – timetabled based students of the class.
Contact Details – Quick way to get parental details of any student.
Overdue Work Letters – Generates a letter with all tasks listed as overdue based on teacher submission of the data.
Over Due Work Letter
Only available as a PDF.
Not a formal letter but fast way to outline all overdue work for a students in the class.
TIP

33. Learning Areas – Forums
Communications:
Learning Areas > Select Subject > Forums
Class Based – Great for discussion amongst the class
Subject Based – All students of the subject can discuss issues.
General Forums – Discuss a certain event or share ideas
Can be Staff or Student Based.
How to use the forums
For further info please see
/Using%20forums%20for%20learning.docx
TIP

34. Learning Areas – LTI Integrations
Integrations extend the functionality of SIMON.
Learning Fields
Electronic Text Book Library
Studiosity
Online Tutor Support for your students after hours with a report sent back to school and staff.
One Note – Class Note Book
Allows for the creation of a class note book based on the timetable within SIMON.
If set to “SUBJECT” can only use whole subject tasks.
Can be on the reports if required.
No comments available just a result.
LTI - Management
All LTI’s can be configured via Learning Areas > Maintenance > LTI Sources
Keys can be sourced from the LTI providers
TIP

35. Parent Access Module (PAM)
Import File:
Parent Code, Parent description, Parent , Password, Student UID1, Student UID2…
Must be csv (Comma delimited) txt file with no header and no ‘trailing commas’
School Admin > Parent > Maintenance > Parents > Import Accounts
Module Access:
School Admin > Parent > Maintenance > Parent Access Configuration > Active Modules tab
Use family code from admin package or finance package
Students can be assigned to more than one account
TIP
Maintainer – Parent Access
Staff Role

36. Parent Access Module (PAM)
PAM System:
Parents can use as login name – if provided either in import or by parent in system.
Each school can control which modules are open to parents.
School Reports once released are via the Assessment Reports Box.
Module Access:
School Admin > Parent > Maintenance > Parent Access Configuration > Active Modules tab
Use family code from admin package or finance package
Students can be assigned to more than one account
TIP
Maintainer – Parent Access
Staff Role

37. Parent Teacher Interviews (PTI)- Set up
Create/Manage Run:
Curriculum Admin > Parent Teacher Interviews > Maintenance > Interview Runs
Use multiple blocks within the one interview run – even if over multiple days
‘Manage Classes’ allows you to disable classes not requiring interviews
‘Configure Teacher Unavailabilities’ allows you to block out times where certain staff may not be available
It is possible to include interview requests in a report run. These requests can be made available through the parent booking interface to prompt parents who really should be attending ;-)
TIP
Maintainer – Parent Teacher Interviews
Staff Role

38. Parent Teacher Interviews (PTI)- Make bookings
School made bookings:
Curriculum Admin > Parent Teacher Interviews > Select ‘Book Interview’ for desired time slot > Select Student > Select Parent Account > Save
Parent made bookings:
Click on ‘Parent Teacher Interviews’ button > Select Student > Select Class > Select Time > Book Interview
Printing Schedules:
Parents can print out times by scrolling down and selecting the printer icon.
Teachers can print their bookings by going to Parent Teacher Interviews > Reports > Teacher Schedules
TIP

39. Parent Teacher Interviews (PTI)- Interview Notes
During the interview:-
Curriculum Admin > Parent Teacher Interviews > Click on student >
If parent does not show:
Tick ‘Interview NOT attended’ > Move onto next student
When parent attends:
Teacher can see snapshot of attendance, assessment tasks, notes and behavioural tracking – clicking on the count will open that page in the student profile
Student reports can be opened by clicking on the desired link
Notes from interview can be entered in text box
Notes from previous interviews for that student will be visible.
Notes can be downloaded by going to Reports > Interview notes
TIP

40. Student Assessment Reports -Initialization
Initialisation:-
Curriculum Admin > Assessment > Maintenance > Report Run Tasks > Default Configuration > Chose the report run.
If the report run was used before it will copy the settings from 12 months before.
Initialise Traditional if you are doing VCE reports or don’t need the Victorian Curriculum Graph.
Defined by Subject in all other situations
TIP
Maintainer – Student Assessment
Director of Studies
Staff Role

41. Student Assessment Reports -Templates
Initialisation:-
Curriculum Admin > Assessment > Maintenance > Report Templates.
Schools can now assign multiple templates rather then customising one subject.
Provides greater global configuration
VCAL
VET
Instrumental
Multiple Templates allow for multiple back bones

42. Student Assessment Reports – Global Components
Global Components – At start or End of Reports
Front Cover – Student Photo and School Info
Cover Page – Lists all subjects and interview requests.
Commendations – list all granted between 2 dates.
Student Participation – List SRA/SAA when Flagged.
PLP Information – Displays the Information for Teachers (Parents only if the School Decides)
Learning Area Tasks – Can be very useful for Teacher Advisor Reports and Learning Advisor
All Components can be excluded from generation. Gather the data but don’t release to Parents and Students.
TIP

43. Student Assessment – Subject Class Components
Global Components – At start or End of Reports
Attendance – The students class attendance
Comment Section – A comment about student performance
Content Element – The building block to reports.
Course Description – From Learning Areas
Feedback – Create a set of Yes / No Questions for teacher responses.
Formal Criteria – Displays and allows for final judgements.
Graphical Scale – Bar or Dot Graph showing attribute performance.
Learning Areas – Lists all Tasks for a subject.
Victorian Curriculum Achievement – allows for a subject to have a VC standard if not VC.

44. Student Kiosk Enable Kiosk :
School Admin > Student > Kiosk > Select ‘Enable Kiosk’ > Kiosk Modules tab > Select ‘Late to School Pass’ and ‘Leave Pass’ for each year level > Save
Student Attendance > Maintenance > Late to School Pass Reasons > Edit any reason that is required in the kiosk > Select ‘Use for Kiosk’ > Save > repeat for Leave Pass Reasons
Access Kiosk :
On a dedicated device at reception, use the SIMON web address, but use :84 on the end
Parent (or older student) simply selects student > Selects Late to School or Leave > Enter expected return time if relevant > Select reason
Maintainer – Student Attendance
Staff Role

45. SIMON Communicator Enable Communicator:
After Setup Navigate to Comunicator.Yourschoolurl.vic.edu.au
Configure the communicator for Student or staff viewing.
Multiple communicators can be possible in large schools.