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C-TPAT FACTORY VALIDATION
Audit date: July 22 , 2013 KNITWEAR GREEN MAPLE CO., LTD 133/28 Hoa Binh St, Hiep Tan Ward, Tan Phu Dist., Hochiminh City, Vietnam.
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GREEN MAPLE KNITWEAR CO., LTD
Welcome to GREEN MAPLE KNITWEAR CO., LTD
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GREEN MAPLE KNITWEAR CO., LTD
Factory Profile
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GREEN MAPLE KNITWEAR CO., LTD
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GENERAL INFORMATION Factory Name : GREEN MAPLE KNITWEAR CO., LTD
Factory Address : 133/28 Hoa Binh St, Hiep Tan Ward, Tan Phu Dist., Hochiminh City, Vietnam. Tel : (848) / Fax : (848) Established date : July 15, 2002
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HONG KONG OFFICE Head Office : GREEN MAPLE INT'L LTD
Address : RM.1302,13/F SHUN FAT IND WANG HOI RD. KOWLOON BAY, KOWLOON, HONGKONG Tel : Fax : Contact Person : Mr. Matthias Lam Title : President
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FACTORY CONTACT PERSON
Mrs. Nguyen Thi Thu Hang Title : Director
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OTHER INFORMATION T-Shirt, Polo shirt, Poly Jacket,
Workforce : 283 workers Monthly capacity : 240,000 – 300,000 pieces Product Items : Lady Knit-top, Knitted Trousers, T-Shirt, Polo shirt, Poly Jacket, Sleeping wear, Boxer … Markets : USA, EUROPE Customers : WET SEAL, PERRY ELLIS (USA)
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FACTORY LAYOUT
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DEPARTMENT AT FACTORY Fabric warehouse Accessories warehouse
Cutting department 10 sewing line Ironing section QC/QA Packing department Finished goods warehouse
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GREEN MAPLE KNITWEAR CO., LTD
SECURITY SYSTEM
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INDEX PART I : INTRODUCTION PART II : SUPPLY CHAIN SECURITY
Physical Security Access Control Personnel Security Procedural Security Container and Trailer Security Information Technology Security Education and Training on Awareness Business Partners Requirement
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GREEN MAPLE KNITWEAR CO., LTD
Part I : Introduction
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AIM OF SETTING UP THE SYSTEM
Not only: Meet the requirement of the customers but also: Create a safety working environment for all workers. Reduce the number of inspection and reduce border wait times. Reduce cargo theft. Improve predictability in moving goods from factory to harbors, harbors’ warehouse.
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MAIN SECURITY PERSONNEL
Mr. Nguyen Thanh Phong Production Manager Mr. Truong Ngoc Thanh Truc HR Manager Mrs. Nguyen Thi Phuong Mai Accounting Dept. Mr. Lam Thao Shipping Dept. Mr. Cao Xuan Diep Security Guard
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MAIN SECURITY PERSONNEL
7 security guards, 2 teams. One team is responsible for day shift and the other is responsible for night shift. Shift Working time Team leader Team vice-leader Duty points 1 07 am ~ 07pm 5 2 07 pm ~ 07 am
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SECURITY MAP
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C-TPAT REPORTING CHANNEL
Manager Security Personnel Security Guard Leader Worker
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Part II : Supply Chain Security
GREEN MAPLE KNITWEAR CO., LTD Part II : Supply Chain Security
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1. Physical Security Factory is constructed of concrete material and surrounded by 2.5-meter height metal fence that can resist unlawful entry. Factory Gate Factory Surrounding
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1. Physical Security Security devices such as: walkie-talkie, CCTV system are inspected daily to make sure that they are in good condition
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1. Physical Security Security guards have to patrol around the factory every shift to make sure that factory is in safe condition. Patrol Box Patrol Checklist Inspection contents include: lighting system, fence, gates, unidentified person, suspicious objects… in the factory premises
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Activity Report Of CCTV System
1. Physical Security CCTV system with 8 cameras is distributed inside the factory. The monitors are placed at Security room and in the offices. The activity of CCTV system is recorded every shift. Activity Report Of CCTV System
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Monitor at Security Room
1. Physical Security Monitor at Security Room Monitor at Office
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1. Physical Security Camera at the main gate
Camera at loading/unloading area Camera at fabric warehouse Camera at surrounding
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Camera at finished goods warehouse
1. Physical Security Camera at cutting Camera at iron Camera at packing Camera at finished goods warehouse
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1. Physical Security Factory’s vehicle area, visitor’s vehicle area are separated. Worker vehicles is parking outside the facility. Factory’s vehicle parking area Visitor’s vehicle parking area
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1. Physical Security Unloading and loading area are surrounded by movable fence to prevent unauthorized access. Restricted area No duty, No entry Unloading area Loading area
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Key box at security office Key box at accounting department
1. Physical Security All internal and external gates are secured with locking device. All keys are controlled by security team leaders and accounting department, kept in the key box and handover clearly after each shift. Key box at security office Key box at accounting department Keys handover record
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Between fence and building
1. Physical Security Sufficient lighting is provided inside and outside the factory, includes: entrances and exits, cargo handling and storage areas, fence lines and parking areas Outside the factory Between fence and building
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Sufficient lighting system
1. Physical Security Sufficient lighting system At parking area In the workshop
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1. Physical Security In case there is any finding, security guards have to report to Security leader and related departments to take corrective action. Security corrective action plan
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2. Access Control Security guards station 24 hours per day, 7 days per week at all entrance gates. Guardhouse
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2. Access Control Security guards have to check visitors’ vehicles carefully to prevent unidentified/illegal objects are brought into the factory.
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2. Access Control All visitors have to present their ID. Cards or passport with photo for documentation upon arrival at the factory. Notice at entrance
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2. Access Control All visitors, incoming vehicles and trucks have to register with date and time, company name, purpose of the entry. Visitors, incoming vehicles and trucks log book Visitor Signature Dep. Car plate Card No. Time in/out Purpose ID No. Name Security Signature Date
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2. Access Control
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2. Access Control Visitors are provided badges : VISITOR, VIP, C-TPAT, Contractor, and have to display them while in the factory
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2. Access Control Personal items, visitors’ vehicles being carried in/out of the factory are checked by security guards for prevent any unidentified or illegal objects
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2. Access Control Arriving mail or packages are checked carefully before being sent to the receivers. Security guard is inspecting mail and record Mail/package inspection guidelines Mail/package inspection record
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Office staff / Supervisor Leader
2. Access Control All existing employees have to wear uniform and badges with photo prior to entering the factory. Office staff / Supervisor Leader Security Guard Warehouse Cutting Sewing QA/QC Packing Iron
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2. Access Control Fabric warehouse Accessories warehouse Packing area
Finished goods warehouse
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2. Access Control Workers of other departments enter packing and warehouse for work purpose having to register before entering and will be provided “C-TPAT” card 1. Verify photo vs. person 2. Documentation 3. Provide C-TPAT card
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3. Personnel Security Employment history of all applicants are verified prior to employment (through local authority’s confirmation) Application form with local authority’s confirmation Curriculum vitae and background with local authority’s confirmation
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3. Personnel Security A completed application profile must be included the copy of ID. Card, Application form, Curriculum Vitae, family book, health certificate and graduation certificate, if any)
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3. Personnel Security Background of all security guards, warehouse workers packing finished goods warehouse, Im-Ex staffs, Accounting, HR, are investigated every 6 months. Background confirmed by police Background confirmed by police
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List of terminated workers without notice
3. Personnel Security Terminated workers have to return badges and uniform to the factory. HR department will provide the list of workers who do not return badges and uniform after termination to security guards weekly for preventing unauthorized access. List of terminated workers without notice
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4. Procedural Security In order to monitor factory security, all delivery / receipt of goods between departments must be recorded with the signature of supervisor. Delivery note with signature of supervisor
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4. Procedural Security The procedure of controlling goods from factory to forwarder’s warehouse is set up in which the route, time from the factory to forwarder’s warehouse and communication channel between factory’s shipping staff and the driver are clearly indicated to ensure that all of goods will be conveyed safely to destination.
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Procedure of controlling goods from factory to forwarder’s warehouse
4. Procedural Security Procedure of controlling goods from factory to forwarder’s warehouse
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4. Procedural Security
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Container checking record for FCL
4. Procedural Security Container checking record for FCL
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Truck checking record for LCL
4. Procedural Security Truck checking record for LCL
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5. Container and Truck Security
All containers/truck are inspected prior to unloading/loading to ensure the containers/truck have not been altered, follow 7-point/5-point inspection checklist: Front wall Left side Right side Floor Ceiling/roof Inside/outside door Outside/undercarriage.
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5. Container and Truck Security
7 point checking equipment 7 point checking container guideline Container Inspection record
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5. Container and Truck Security
5 point checking equipment 5 point checking truck guideline Truck Inspection record
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5. Container and Truck Security
The loading process is taken photos. Empty truck prior to loading. Truck midway through the loading process. Prior to closing the truck door. The application of the seal, includes the truck number.
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5. Container and Truck Security
Empty Container Loading Start Full Loading Sealed Sealed Container
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5. Container and Truck Security
Empty truck Loading Start Full Loading Sealed Sealed truck
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5. Container and Truck Security
Security guard and supervisor of warehouse are supervising the loading process
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5. Container and Truck Security
Forwarder seal ISO
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5. Container and Truck Security
Factory seal ISO
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5. Container and Truck Security
Seal receipt and delivery must be recorded Factory seal Forwarder seal
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6. Information Technology Security
Each user has private user name and password and changed every 3 months. Computer is locked 30 minutes if failure password 3 times. Only authorized users can use USB. Firewall system is set up to identify the abuse of information technology including improper access, tampering or the altering of business data. All system violations are subjected to appropriate disciplinary actions for abuse to factory management and/or will be reported to police. All important data is backed-up into external hard disk monthly and kept in safe. All data is stored for at least 12 months.
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6. Information Technology Security
Password changing record – Apr 2013 Password changing record – Jul 2013
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6. Information Technology Security
The computer is locked Password is required to log in Password is typed in The computer is unlocked
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Security plan and procedures are set up and used to train all workers
7. Education and Training on Awareness Security plan and procedures are set up and used to train all workers annually by Security supervisor and provided to all security personnel. Security plan
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7. Education and Training on Awareness
Security Training for Packing & Finished Goods Section
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7. Education and Training on Awareness
Security Training for Warehouse
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7. Education and Training on Awareness
Security Training for Security Guard
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7. Education and Training on Awareness
IT training for Office Staffs
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7. Education and Training on Awareness
Security guidelines of all departments are posted at the working areas. Security guidelines Security awareness poster Authorized person Internal & external emergency telephone number
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Business Partner Security Analysis Monitoring Report
8. Business Partners Requirement Factory only selects business partners including: carriers, other manufacturers, product suppliers and vendors (parts and raw material suppliers, etc.) that they are meeting C-TPAT security criteria. Business Partner Security Analysis Monitoring Report The Thread The Carton Box The Poly bag The Trucking Company The Canteen
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8. Business Partners Requirement
Business partners demonstrate their compliance with C-TPAT security criteria by providing commitment, self assessment, Policy. Based upon a documented risk assessment process, non-C-TPAT eligible business partners will be subject to verification of compliance with C-TPAT security criteria by factory. - Periodic reviews of business partners is conducted.
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8. Business Partners Requirement
Security policy of carton box. C-TPAT agreement of Carton Boxes. C-TPAT Self assessment of Carton Box. Risk assessment at Carton box. C-TPAT Corrective action plan of Carton box.
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8. Business Partners Requirement
Security policy of Transportation. C-TPAT agreement of Transportation. C-TPAT Self assessment of Transportation. Risk assessment at Transportation. C-TPAT Corrective action plan of Transportation.
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8. Business Partners Requirement
Contact truck company to update the list of driver periodically List of the driver updated
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4. Procedural Security Vehicle Inspection Certification
Drivers’ License Vehicle Registration Certification
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INTERNAL AUDIT PROCESS
- To make sure that security policies are practicing properly factory conducted unannounced audit annually. - All issues during the audit will be informed to manager for the improvement Internal audit report of 2012 Internal audit report of 2013
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Security certificate was issued on Dec 20, 2012
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GREEN MAPLE KNITWEAR CO., LTD
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