1. Research Administration and Finance
Post Award
Financial Management
Training

2. Post Award Financial Management Training
Select Topics
Goals
Audits
PI Approval
Cost Share
Unallowable Costs
Cost Transfers
RA&F Reports
11/11/2018
Post Award Financial Management Training

3. Post Award Financial Management Training
Goals
Grants management
Discuss top audit issues
Starting point for expanded training
11/11/2018
Post Award Financial Management Training

4. Post Award Financial Management Training
Examples of Different Types of Audits
Pre-Award audit
A-133 Audit
Grant/Contract audit
System audit
F&A Audit
Fringe Audit
Desk Audit
Different types of auditors
Internal (FreedMaxick)
External (PricewaterhouseCoopers)
Sponsor (Fed, State, etc.)
11/11/2018
Post Award Financial Management Training

5. Post Award Financial Management Training
PI Approval
PI approval is required for purchases and other decisions
is Okay
Delegation is allowed in some circumstances but must be in writing
Auditors specifically look for this when reviewing expenditures
Use Concur and OSCAR document purpose of trip and relation to award
Upload PI approval and other related documents
Concur note fields can also be used
11/11/2018
Post Award Financial Management Training

6. Post Award Financial Management Training
Cost Share
Using the “J” or “L” Code
Grant number is also setup as the program code
This allows for the tracking of grant related charges on other types of funds
The Uniform Guidance seeks to restrict voluntary committed cost share
11/11/2018
Post Award Financial Management Training

7. Post Award Financial Management Training
Unallowable Costs
Alcoholic Beverages
Absolutely not directly chargeable on sponsored funds nor included in indirect cost rate
Have been found on awards
Be sure to categorize alcoholic
beverages properly in Concur
Business Meals – Alcohol
Employee Events – Alcohol
Alcohol
11/11/2018
Post Award Financial Management Training

8. Post Award Financial Management Training
Cost Transfers
Late transfers (more than 30 days)
Transfers at the end of a project to use up the fund balance
Transfers between federal projects
Improper authorization
Lack of clear, specific, detailed explanations
Transferring-out when account is in deficit
Transferring-in when account has a surplus and is ending
Salary transfers where effort was previously certified as correct
11/11/2018
Post Award Financial Management Training

9. Post Award Financial Management Training
RA&F Reports
Overexpended Report
Sent monthly to Biz Admin & Biz Mgr
Show grants that have exceeded their total budget
Grants Ending
Show grants 30, 60 and 90 days from end date
Copy is sent to PI, Biz Admin and Pre-Award
Labor Verification Statement (LVS)
Produced for spring, summer and fall semesters
11/11/2018
Post Award Financial Management Training

10. Post Award Financial Management Training
Questions/comments?
11/11/2018
Post Award Financial Management Training