1. Horizon 2020: Open data pilots and lessons learnt
Antti Ruotoistenmäki, 8 Apr, 2016
Research and Innovation Services, Aalto University
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2. Open Data Pilot – opt in, opt out? DMP – what’s that?
Some of the Horizon2020 actions (projects) are participating in Open Data Pilot by default (see next slide) – but you can opt out based on justified reasons
All actions (projects) can voluntarily opt in the Pilot
In the pilot – by default or voluntarily – you need to deliver a Data Management Plan (DMP) latest M6 (aggregate outline):
Data set reference and name
Data set description
Standards and metadata
Data sharing
Archiving and preservation (including storage and backup)
In the Participant Portal: how to opt in/out

3. In the 2016-2017 Work Programme, the areas within the Open Research Data Pilot by default are *):
Future & Emerging Technologies
Research infrastructures
Leadership in enabling & industrial technologies – Information & Communication Technologies
Nanotechnologies, Advanced Materials, Advanced Manufacturing & Processing, & Biotechnology – 'nanosafety' & 'modelling' topics
Societal Challenge – Food security, sustainable agriculture & forestry, marine & maritime & inland water research & the bioeconomy - selected topics as specified in the work programme
Societal Challenge – Climate Action, Environment, Resource Efficiency & Raw Materials – except raw materials
Societal Challenge – Europe in a changing world – inclusive, innovative & reflective societies
Science with & for Society
Cross-cutting activities – focus areas – part Smart & Sustainable Cities *)

4. Open access to scientific publication and research data in the wider context of dissemination and exploitation *) *)

5. Levels of confidentiality
Openness is a spectrum, not bw!
Need licences, best practices and techniques enabling openness

6. Experiences from ongoing actions (projects) within the Open Data pilot
Aalto researchers are involved in 45 Horizon2020 projects, out of which 20 participate in the Open Data pilot
Use existing (open) data at micro (personal, regional  must be anonymised), meso (country level) and macro (EU) levels
Create new data bases, and new processed open data
E.g. summary interview reports are published in Open Data repository
 In future projects, more detailed data is expected to yield more benefits

7. Experiences from ongoing actions (projects) within the Open Data pilot
BONUS (not part of Horizon2020) data policy statement is implemented through metadatabases:
New data from BONUS projects are submitted to SeaDataNet (standard oceanographic data) through National Data Collating Centres by consortium partner and to PANGEA database (marine geological data).
Metadata describing the secondary datasets and the sets of virtual data assembled in the BONUS metadatabase BONUS metadatabase of compiled datasets, BONUS metadatabase of artificial datasets View the metadata descriptors

8. What does the GA say? (GA = Grant Agreement) 1/4
Article 29.3 Open access to research data
Beneficiaries of actions that participate in the Pilot on Open Research Data must give open, free-of-charge access to the end-user to specified digital research data generated during the action.. ‘Digital research data’ is information in digital form (in particular facts or numbers), collected to be examined and used as a basis for reasoning, discussion or calculation; this includes statistics, results of experiments, measurements, observations resulting from fieldwork, survey results, interview recordings and images.
The pilot applies to two types of digital research data:
the data needed to validate the results presented in scientific publications and associated metadata (i.e. data describing the deposited research data) and
other data (e.g. curated data not directly attributable to a publication or raw data) and associated metadata, as specified by the beneficiaries in their ‘data management plan’.

9. What does the GA say? (GA = Grant Agreement) 2/4
3-step procedure for open access (research data):
Deposit the digital research data, preferably in a research data repository
Provide open access by taking measures to enable users to access, mine, exploit, reproduce and disseminate the data free of charge (e.g. by attaching a ‘creative commons licence’ (CC-BY or CC0 tool) to the data). Open access for data needed to validate the results presented in scientific publications, needs to be given as soon as possible; for other data, beneficiaries are free to specify embargo periods for their data in the data management plan (as appropriate in their scientific area).
Provide information, via the repository, about tools and instruments for validating the results. Where possible, the beneficiaries should provide those tools and instruments (e.g. specialised software or software code, algorithms, analysis protocols, etc.).

10. What does the GA say? (GA = Grant Agreement) 3/4
Open access rules apply to external user groups
Article 16 — Provision of trans-national or virtual access to research infrastructure
16.1 Rules for providing trans-national access to research infrastructure
In addition, the access provider must:
- ensure that users comply with the terms and conditions of this Agreement;
Outreach of new users through yearly calls for proposals jointly with the other providers of Transnational Access

11. What does the GA say? (GA = Grant Agreement) 4/4
Article 39 Processing of personal data
‘Personal data’ means any information, private or professional, which relates to an identified or identifiable natural person.. Individuals are considered NOT ‘identifiable’, if identifying them requires excessive effort.
39.1 includes right to access and correct personal data, and complaints
39.2
The beneficiaries must process personal data under the Agreement in compliance with applicable EU and national law on data protection
The beneficiaries may grant their personnel access only to data that is strictly necessary for implementing, managing and monitoring the Agreement.
The beneficiaries must inform the personnel whose personal data are collected and processed (using) service specific privacy statements

12. Interview data & agreements
Enterprises often want to have an NDA
University researchers need informed consent
Make both; in practice similar content
Third document privacy policy
Privacy policy
Project data
Informed consent
Research data
NDA

13. What makes success / failure
Aalto data policy emphasises the leadership of the PI, who makes decisions on Open Data
PI’s interest is a driving force
Suggestion: After one year, a follow-up of experience in on-going projects in Aalto

14. Support material

17. Opt out of the Open Data pilot in Horizon 2020

18. Opt in the Open Data pilot in Horizon 2020

19.
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