1. Student Information System (SIS) Report
Presentation to the UTFAB
March 7, 2018
Bob Engmark, Director, Information Systems
Chris Seng, Director, Office of the Registrar
03/07/2018
UTFAB SIS Spring 2018 Presentation

2. UTFAB SIS Spring 2018 Presentation
UTFAB FY 18 Support
FY18 UTFAB Support $742,418
FY18 UTFAB Supplemental $20,000
One-time funds for Ellucian Statement of Work
$75,000 University contribution
Allows us to outsource SIS forms conversion work
University matches UTFAB support and more
03/07/2018
UTFAB SIS Spring 2018 Presentation

3. RAMweb logins by year
Logins
Year
11/12/2018

4. UTFAB SIS Spring 2018 Presentation
Repeat/Delete
11/12/2018
UTFAB SIS Spring 2018 Presentation

5. UTFAB SIS Spring 2018 Presentation
by the CSU Health Network and Student Affairs.
Go live: Spring Break
11/12/2018
UTFAB SIS Spring 2018 Presentation

6. UTFAB SIS Spring 2018 Presentation
Student Success
Go live: Spring Break
11/12/2018
UTFAB SIS Spring 2018 Presentation

7. UTFAB SIS Spring 2018 Presentation
ASCSU Election
11/12/2018
UTFAB SIS Spring 2018 Presentation

8. Search in RAMweb (in progress)
11/12/2018
UTFAB SIS Spring 2018 Presentation

9. Other RAMweb Enhancements
Combined Anticipated Graduation Term and Diploma Name RegReady item into one step.
Created Web service for grades to be used by RAMweb, ARIESweb, and FAMweb.
Annual security scan.
Test Credit Letter.
Many more.
11/12/2018
UTFAB SIS Spring 2018 Presentation

10. UTFAB SIS Spring 2018 Presentation
Student Workers
Colton Lawson (Senior in Computer Science)
Started in May 2017
Test Credit Verification Letter
Grades Web Service
Several Report Changes and Page Updates
Search in RAMweb and Search Dev Tool in ARIESweb (in progress)
Alison Finnman (Senior in Applied Computing Technology)
Started in November 2017
Create and modify reports in ARIESweb and RegNet
11/12/2018
UTFAB SIS Spring 2018 Presentation

11. UTFAB SIS Spring 2018 Presentation
Banner 9 SIS Upgrade
All hands on deck, big effort
Admissions, Fin Aid, Business Office, Grad School, Student Achievement, Int’l Programs, ACNS, I. S. Registrar, I. R., Online
Project on schedule
Summary on handout
Project Team bi-weekly meetings
Bob and Chris and 2 Project Managers meet monthly
Report to Project Sponsors monthly
Modules to upgrade
Install, test, validate, move to production, repeat with next module
Course Catalog, Class Schedule, Person, Bio, Demo, Admissions, Student, Fin Aid, Receivables, Transfer, Graduation, Graduate, BDMS, ODS, BW…
03/07/2018
UTFAB SIS Spring 2018 Presentation

12. Banner 9 Statement of Work
Kick off with Ellucian Feb 8
Project underway
Vendor has begun technical work
36 forms to convert
Target for completion end of May
03/07/2018
UTFAB SIS Spring 2018 Presentation

13. UTFAB SIS Spring 2018 Presentation
A few more items…
Electronic Graduation Contracts
Upgrades to other SIS systems
RamMobile
Degree Audit
Advising System SSC Campus
ARIESweb changes for faculty and staff
FAMweb social media login
03/07/2018
UTFAB SIS Spring 2018 Presentation

14. UTFAB SIS Spring 2018 Presentation
Usage…
RAMweb: lots
Academic Year Registrations: ~75,000
Tuition and Fee Assessment ($536,000,000)
Financial Aid ($310,000,000)
03/07/2018
UTFAB SIS Spring 2018 Presentation

15. UTFAB SIS Spring 2018 Presentation
FY19 Funding Request: $763,515
FY18 Budget
$ Increase
% Increase
FY19 Request
Software (incl. maintenance)
$ ,566
$ ,966 5%
$ ,532
Staff salary increases + fringe
$ ,852
$ ,869
-.06%
$ ,9831
Student salaries
$ ,000 $ 0%
Subtotals
$ ,418
$ ,097
$ ,515
1 – Reflects lower salaries due to staff turnover.
03/07/2018
UTFAB SIS Spring 2018 Presentation

16. UTFAB SIS Spring 2018 Presentation
Sharing the costs...
FY19 request: $763,515
Any additional costs absorbed centrally
University matches UTFAB support and more
FY18 Total Budget: $1,667,108
(UTFAB + Univ match + I.S. support)
03/07/2018
UTFAB SIS Spring 2018 Presentation

17. Thank you for the Partnership
Collaboration with UTFAB began in 2004
We appreciate your support of the project
SIS is critical core infrastructure
Systems are performing exceptionally well
Contact:
Office of the Registrar, Centennial Hall
03/07/018
UTFAB SIS Spring 2018 Presentation