1. California Virtual Campus – Online Education Initiative Request for Applications
Technical Assistance Webinar
April 24, :00AM-12:00PM
LeBaron Woodyard, Ph.D., Dean, Academic Affairs

2. CVC-OEI RFA Specifications
Grant number:
Award Amount: $20,000,000 with potentially four annual renewals
Performance Period: July 17, 2018 – June 30, 2019
Program Fiscal Year and Funding Fiscal Year:
Funding Source: Proposition 98 General Fund
CVC-OEI RFA Specifications

3. CVC-OEI is NOT the Online College
From the CVC-OEI RFA, Section C. Out-of-Scope – Flexible Learning Options for Workers (FLOW) and Fully Online College (Page 8): This OEI/CVC RFA is fiscally and programmatically independent from the Flexible Learning Options for Workers (FLOW) and the Governor’s proposed fully Online Community College. This RFA does not duplicate the proposed need, operation, and goals of the Fully Online College. The focus of this RFA is to extend the offering of online courses and programs at the existing 114 community colleges in California.
CVC-OEI is NOT the Online College

4. Corrections

5. Correction: Application Deadline Date
Monday May 28, :00PM (PST)
Correction: Application Deadline Date
Tuesday May 29, :00PM (PST)

6. Correction: Response to the Need Page Limit
In Part G. Application Format and Instructions has a typo:
3. Response to Need – Limit to five (6) pages
Correction: Response to the Need Page Limit
Revised Part G. Application Format and Instructions: 3. Response to Need – Limit to six (6) pages

7. Correction: Code reference in Objective #7
Current Objective 7 Target
Conduct outreach to 100,000 equity students in monitored groups as specified in the California Code of Regulations title 5, section 53004(b) to enroll in courses in the Online Course Exchange
Correction: Code reference in Objective #7
Revised Objective 7 Target
Conduct outreach to 100,000 equity students in monitored groups as specified in the California Education Code Section and California Code of Regulations title 5, section to enroll in courses in the Online Course Exchange

8. Correction: Appendix D and E in posted RFA
Issue
Where can Appendix D and E be found as referenced? (Page 9 and 11 reference “Education Technology standards and controls” in Appendix D and E that do not appear to be included in the RFA package.)
Correction: Appendix D and E in posted RFA
Response
In the posted RFA, the Technology Standards document referenced on page 9 and 11 are included in the RFA package beginning on page C-26. However, the section is mislabeled as part of “Appendix C – Technology Standards, Evaluation Criteria and Best Practices.”

9. Questions and Answers

10. Q: Supporting Documentation
Question
How should an applicant include supporting documentation, such as letters of support?
Is it acceptable to attach an appendix with supporting documentation?
Q: Supporting Documentation
Answer
Supporting documentation is not required for this CVC- OEI RFA. Yes. Supporting documentation may be included in an Appendix

11. Q: Location for Posted RFA Clarifications
Question
What is the correct location of where additional and/or clarification information would appear?
Q: Location for Posted RFA Clarifications
Answer
A corrected Addendum to this RFA will be mailed to all recipients who received the original RFA. Since this is a joint project between Academic Affairs and Digital Innovation and Infrastructure, information posted about the CVC-OEI RFA will be posted in two locations:
ofessionalDevelopment/DistanceEducation.aspx

12. Q: Objective 7 - 20 seats per course section a hard number
Question
Is the target number of seats for students from other colleges (20) a hard number?
Q: Objective seats per course section a hard number
Answer
Yes, the 20 seats is a hard number with respect to the expectation that students participating in the Course Exchange from colleges other than the teaching college have access to the courses offered in the CVC-OEI.

13. Q: Objective 7 - Enrollment in 20 seats per course section
Question
Can we still have our own students fill those [20] slots?
Q: Objective 7 - Enrollment in 20 seats per course section
Answer
The expectation is students from other colleges than the teaching college will fill these seats. In the Fall Term as this standard is implemented and students from other colleges have not filled these seats after a specific date has passed, the teaching colleges may enable their own students to enroll in the course section if it is not yet filled.

14. Q: Objective 8 – Regional map guidance
Question
Do the RFA specifications refer to a specific regional map? If so, upon which regional map should applicants base their proposals?
Q: Objective 8 – Regional map guidance
Answer
The RFA does not refer to a specific regional map. The CVC-OEI RFA is intended to serve the entire State of California and all 114 college areas.

15. Q: Objective 10 – Regional map guidance
Question
With respect to the target:
“Collaborate with colleges in a user friendly, integrated, web-based presence for communication, support and program activities”
Who is the target audience with respect to collaborating with the colleges?
Q: Objective 10 – Regional map guidance
Answer
The target audience is colleges of the CCC System. The CVC-OEI is to enable any student from any CCC college to be able to access, identify, enroll, and complete any course in the Online Course Exchange.

16. Q: Objective 11 – Regional map guidance
Question
With respect to the target:
“Outline how district or college will assume full cost of the technology platform if contributions to the CE as per schedule are not met.”
Which “technology platform”? Can you clarify the intent of this item (penalty or shift of cost of ownership)?
Q: Objective 11 – Regional map guidance
Answer
“Technology platform” refers to all technology associated with the Course Exchange.
This question asks for the applicant’s change management strategy in the event the sustainability of the project encounters fiscal or programmatic barriers.

17. Q: Readers - Organizations serving on reader panel
Question
Which system-wide organizations will be represented on the reader panel?
Q: Readers - Organizations serving on reader panel
Answer
Undetermined, as the reader panel has not yet formed. The Call for Readers for the CVC-OEI RFA will be sent to:
Standard listservs (CEOs, CIOs, CBOs, CSSOs, CISOs)
Advisory Committees (TTAC and DEETAC)
Distance Education Coordinators

18. Submission Requirements
Four hardcopies of the application including required forms with original signatures (any color ink other than black)
Mail or delivered to the California Community College’s Chancellor’s Office, ATTN: Erin Larson
Electronic copy (PDF format) of the entire application packet ed to BOTH: Erin Larson and Russell Grant
Four (4) hard copies AND the PDF of the application must be received in the Chancellor's Office by 5:00 p.m. PST on Tuesday, May 29, 2018.
Submission Requirements

19. Direct additional questions to BOTH Erin Larson (elarson@cccco
Direct additional questions to BOTH Erin Larson and Russell Grant
THANK YOU