1. City of Palm Coast Fire Rescue Department Apparatus Replacement Program
Purchase or Lease

2. City of Palm Coast Goals 2014
Provide Quality Services, Maintaining the City’s Financial Soundness
Maintain a Safe Community
Expand the Local Economy
Develop Long-Term, Sustainable Water Supply
Manage Growth for Quality, Sustainable Community
Promote Town Center as Our Downtown

3. MAJOR CHALLENGES Palm Coast, Florida April 2009
DEPARTMENT: Fire & Rescue
From your department’s perspectives, what are the major challenges facing the city over the next 5 years?
Complete response zone analysis of Fire Stations Review and update A.L.S. program to include possible expansion of services
Schedule I.S.O. inspection – reduce rating to 4
Purchase of Replacement Tower Apparatus: Spec./Bid/Award/Build

4. Challenges 1.Funding for public safety
2.Visible access, 24 hour substation and location
3.Preparation for natural disaster response and recovery
4.Impact of housing downturn and slowing economy
5.Relationship to Flagler County Emergency Services
6.Involving the residents in community safety
7.Upgrading the communication system

5. 2008-09 Budget Vehicle Replacement Fund for Tower-2 Account # 044100
Shows $1,000, for the replacement of the 1973 Baker Aerial Scope.
Bids received and presented at the December 23, 2008 business meeting of the City Council. After discussion was decided to hold the purchase of the apparatus until June 2009, at which time the Council would have a better understanding of the revenue reduction the City would face in the next budget cycle.

6. 2009-10 Budget 2009-10 Budget Request; Replace Engine # 25:
1995 Seagrave
Anticipated Amount: $425, (Custom)
Replace Engine # 212:
1976 Ward LaFrance
Anticipated Amount $ 250, (Commercial)

7. History of Apparatus City Incorporated 1999:
All apparatus associated with the Palm Coast Fire Department became the possession of the City. At that time the Department did not have:
1- Back up apparatus
2- Volunteer Apparatus
Per the I.S.O rating – 6/9

8. 1995 Seagrave
Purchased in 1995
Served the Department in the 1998 Wildfire season.
Currently has 163,000 miles/10,986 hours
Body repairs are warranted
Serves as a back up/volunteer Engine

10. September 11, 2001
1973 Baker Aerial Scope: 75’ Tower Ladder was purchased from a broker in South Carolina for $75, The funds were obtained through the sale of a 1,500 gallon water tender that was purchased by Flagler County and remained in possession of Palm Coast at the time of incorporation.

12. October 2001
1976/1989
Ward LaFrance Pumper purchased from Lake Mohegan Fire District, Lake Mohegan, New York
$26,000.00

14. April 2003
1976/1989
Ward La France Pumper purchased from Lake Mohegan Fire District, Lake Mohegan, New York.
$24,600.00

16. October 2004
The purchase of three used pumpers from a department in New York for a combined cost of $60,000 for use as back up engines.
1984 Mack
1985 Mack
1986 Mack

17. 1984 Mack

18. 1985 Mack

19. 1986 Mack

20. National Fire Protection Association
THE NFPA MISSION IS TO REDUCE THE WORLDWIDE BURDEN OF FIRE AND OTHER HAZARDS ON THE QUALITY OF LIFE BY DEVELOPING AND ADVOCATING CONSENSUS CODES AND STANDARDS, RESEARCH, TRAINING, AND EDUCATION.
NFPA IS AN INTERNATIONAL NONPROFIT MEMBERSHIP ORGANIZATION FOUNDED IN 1896 AS THE NATIONAL FIRE PROTECTION ASSOCIATION. TODAY, WITH 81,000 MEMBERS FROM MORE THAN 100 NATIONS, NFPA IS THE WORLD'S LEADING ADVOCATE OF FIRE PREVENTION AND AN AUTHORITATIVE SOURCE ON PUBLIC SAFETY.

21. NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire Apparatus
Annex D / Guidelines for First-Line and Reserve Fire Apparatus- D.1 General:
…, fully enclosed riding areas with reduced noise (dBA) levels to keep crew members safe and informed, seats and seat belts for all crew members riding on the apparatus, fail safe door handles so the sleeve of a coat does not inadvertently catch a handle and open a door…

22. Open Cabs

23. Insurance Services Organization
The Fire Suppression Rating Schedule (FSRS) measures the major elements of a community's fire-suppression system and develops a numerical grading called a Public Protection Classification (PPCTM).
Pumpers — ISO compares the number of in-service pumpers and the equipment carried with the number of needed pumpers and the equipment identified in the FSRS (or equivalency list). The number of needed pumpers depends on the Basic Fire Flow, the size of the area served, and the method of operation. 10% ( 3.21 out of 10.0 pts.)
Reserve pumpers — ISO evaluates the adequacy of the pumpers and their components with one (or more in larger communities) pumper out of service. 1%

24. 2009-10 Budget Request Requested Funding: Custom Pumper $ 425,000.00
Commercial Pumper $ 250,000.00
Tower $ 979,585.00
Total: $1,654,585.00
*$1,000, currently in C.I.P for Tower Replacement

25. Municipal Lease Program
A municipal lease is an agreement in which the lessor gives a municipality the right to purchase specified equipment in exchange for a fixed series of lease payments. The contract sets forth terms and conditions including equipment specifications; amount and timing of payments; length or term of lease; nominal purchase option at lease end; and a non-appropriation clause allowing the municipality to cancel if future funding is not approved.

26. Proposal DRAFT Total Purchase of 1 Engine $ 425,000.00
Total Yearly Lease per unit $ ,537.26
Total lease over 7 years $ 374,760.82
End of 7 year lease:
$ 374,760.82
$ 135, balloon payment
Total $ 510, per Engine (keep)
Turn in option $ ,760.82
$ , credit towards replacement

27. Proposal DRAFT 5 @ $425,000.00 $ 2,125,000.00 Lease Option-
Replace 5 Engines-
$425, $ 2,125,000.00
Lease Option-
Each Engine per year $ ,537.26
Multiply by 5 units per year $ ,686.30
Lease for 7 years $ 1,873,804.10

28. Tower Replacement Tower Purchase $ 979,585.00
Yearly Lease $ 124,861.23
End of 7 year lease:
$ 874,028.61
$ 300, to terminate lease
Total $ 1,119, to keep Tower or
$ , credit to replace

29. Total Proposal Purchase Lease
Engine- $ , $ 53, per year
5 Units $ 2,125, $ 267, per year
Tower Truck $ , $ 124, per year
Total: $ 3,104, $ 392, per year
Total after 7 years $ 3,104, $ 2,537,832.70
Keeping all equipment add $ ,855.60

30. Savings Current Funding $ 1,000,000.00 Engines (5) $ 267,686.30
Tower Ladder $ ,861.23
$ ,547.53
Current Funding shows a lease payment equal to 2.5 yearly payments added to the first year grace period.

31. Current Replacement Program
One Engine $ 425,000.00
Divided by yrs of svc
Replacement fund is paid $ 21, per unit
x5 (proposed 5 units)
$ 106, per year
x7 year lease program
$ 743,750.00

32. Maintenance Cost 2007-09 1976 Ward $ 1,000.00 1976 Ward $ 1,123.82
1973 Aerial $ 1,930.54
1984 Mack $
1985 Mack $ 2,884.73
1986 Mack $ 3,665.73
1995 Seagrave $ 1,486.29
Lbr/1,324 hrs.X$30. $ 39,720.00
Total: $ 51,955.40
Most of these vehicles were in storage for 12 months

33. 7 Year Lease Program

34. Benefits Standardized Fleet I.S.O. points / N.F.P.A compliance
Bumper to Bumper Warranty
excluding belts, bulbs tires and breaks etc…
Uniformed training /reduction in re-certification of drivers (O.T)
Reduction in maintenance cost and labor
Constant yearly lease payment
Reliable apparatus for career and volunteer
No down payment
Build equity in apparatus
Municipality tax exempt
Locked in interest rate

35. Questions