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Board Meeting Procedures
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“By failing to prepare, you are preparing to fail.”
Preparation of the Meeting “By failing to prepare, you are preparing to fail.” - Benjamin Franklin
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Preparation of the Meeting
Manager Chair Directors
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Manager Preparation of the Meeting Board Packet: Agenda
Past Meeting Minutes Financials Reports Supporting documentation
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Chair Preparation of the Meeting
Assist manager with agenda development Run Board Meetings Direct liaison between the Board and Management
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Directors Preparation of the Meeting Review Board Packets
Ask questions Provide input
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Distribution of Materials
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Meeting
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Meeting – Chair’s Role
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Consent Agenda The meeting minutes The financials Manager’s report
Program or committee reports Formal approval of items discussed at past meetings
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Open Meetings When should you hold an open meeting?
May policyholders attend Board Meetings? If so, what is the process?
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Executive Session What is an Executive Session?
When is it appropriate? How does a board go into Executive Session? Should you take minutes during an Executive Session? Should the Board take actions during an Executive Session?
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Executive Session What is an Executive Session?
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Executive Session When is it appropriate?
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Executive Session How does a board go into Executive Session?
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Executive Session Should you take minutes during an Executive Session?
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Executive Session Should the Board take actions during an Executive Session?
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Investments Committee
Executive Committee Board of Directors Audit Committee Adjusting Committee Investments Committee Executive Committee
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Taking Action Henry Martyn Robert
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Meeting Minutes What should meeting minutes include?
What should NOT be in meeting minutes? Should Directors take notes during Board meetings for themselves?
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